Adult and Community Education in ITPs and Wānanga

Adult and Community Education in ITPs and Wānanga

Last updated 31 May 2019
Last updated 31 May 2019

Adult and Community Education (ACE) in ITPs and Wānanga is for community education delivered by institutes of technology and polytechnics (ITPs) and wānanga. 

ACE in ITPs and Wānanga funding supports:

  • achievement of Tertiary Education Strategy priorities
  • re-engagement of learners in education, and
  • provision of foundation skills development and pathways to other learning opportunities that meet community needs (including further education or the workplace).

 

Eligibility

TEO eligibility

See Condition: Organisation eligibility for tertiary education organisation (TEO) eligibility requirements. 

Programme eligibility

See the following conditions for programme (including course) eligibility requirements.

Learner eligibility

See Condition: Learner eligibility for learner eligibility requirements.

Verifying learner eligibility

TEOs must ensure that learners are eligible to enrol in ACE funded provision. It is recommended that TEOs use one of the following methods to confirm learners are eligible for ACE funding. 

Type of student

Verification methods

A New Zealand citizen

A TEO can:

(a)  confirm the student's citizenship status using the student’s NSN, or

(b)  receive an assertion through RealMe® that the student was born in New Zealand (prior to 2005), or

(c)  sight an original or certified copy of one or more of the following documents:

       (i)  a New Zealand birth certificate, or

       (ii)  a New Zealand passport, or

       (iii)  a New Zealand certificate of citizenship, or

(d)  if a student is unable to obtain a birth certificate for the purposes of (c)(i) above, contact the TEC to confirm that a whakapapa statement signed by both the student and a kaumātua is acceptable evidence of citizenship.

A New Zealand resident

A TEO must sight an original or certified copy of one or more of the following documents:

(a)  a passport with a current returning residency class visa (a passport with a visa label), or

(b)  a passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate), or

(c)  a certificate of identity from Immigration New Zealand if the student is a refugee.

Note: For more information see Immigration New Zealand

Investment Plans

TEIs are required to work with local organisations, peak bodies, groups, and communities, including other TEOs that are involved in ACE, to identify and meet community learning needs.

See Condition: Your responsibilities.

Each TEI must have an approved Investment Plan (Plan) that sets out how its funded ACE programme will:

  • address the needs of target learner groups (including the priority learner groups set out in the Tertiary Education Strategy, and
  • primarily focus on:
    • acquisition of foundation skills
    • re-engaging learners whose previous learning was not successful, and
    • ensuring the progression of learners into formal tertiary education.  

Funding and payments

The Adult and Community Education funding mechanism is issued by the Minister responsible for tertiary education. The funding mechanism outlines the general form and essential components of the fund. It provides the mandate for us to allocate the funding and what the funding can be used for, and details how we administer the fund.

Funding is agreed through a tertiary education organisation's (TEO’s) Investment Plan (Plan).

A TEO that receives ACE funding is required to:

Funding formula

We determine the appropriate amount of ACE in ITPs and Wānanga funding for a TEO.

We measure ACE enrolments in equivalent full-time students (EFTS) for ITPs and wānanga. One EFTS is the learner workload that would normally be carried out by a learner enrolled full time in:

  • a single academic year, or
  • a single calendar year.

Funding rate

The funding rate for ACE provision is $4,444.44 per EFTS (GST exclusive). 

From 1 January 2020, the funding rate for ACE provision will increase by 1.8% to $4,524.00 per EFTS.

EFTS factors

ACE course EFTS factors are calculated according to the following table. 

Calculating EFTS factors for ACE courses

Course length

Learning type

Course EFTS factor

Example

Less than 20 hours of learner time per week (part-time)

 

Tutor contact time and test time             

0.0015 EFTS per hour

A course running for 6 part-time weeks for 6 hours a week (36 in total), with 12 hours of this involved in self-directed learning - has a course EFTS factor of: (24 x 0.0015) + (0.00088 x 12) = 0.0466 EFTS

 

Self-directed learning time that has tutorial support available

0.00088 EFTS per hour

Up to 40 hours of learner time in total

 

Tutor contact time and test time

0.0015 EFTS per hour

A course of 12 hours, 5 tutor contact hours, 1 hour in a test, 
and 6 self-directed learning hours, has a course EFTS factor of: 
(6 x 0.0015) + (6 x 0.00088) = 0.0143 EFTS

 

Self-directed learning time that has tutorial support available

0.00088 EFTS per hour

20 or more hours of learner time per week (full-time), and more than 40 hours total

 

Tutor contact time and test time

0.0300 EFTS per week x the percentage that tutor contact time and test time make-up of the total learning hours

A course running for 4 full-time weeks with 100 hours in total, 70 of which relate to tutor contact time, has a course EFTS factor of: 
(4x 0.03 x 70%) + (0.00088 x 30) = 0.1104 EFTS

 

Self-directed learning time that has tutorial support available       

0.00088 EFTS per hour

Payment

We pay funding for ACE provision in monthly instalments on the first banking day of each month.

Payment amounts are equal from January to June, and equal from July to December.

Funding allocations and recoveries

Our approach to calculating your 2020 indicative allocation for ACE in TEIs

The purpose of ACE in TEIs funding

The purpose of the Adult and Community Education (ACE) Fund is to provide community-based education, foundation skills, and pathways into other learning opportunities that meet community learning needs.

How we calculated your 2020 indicative allocation for ACE in TEIs

Your prior performance information was used to calculate your 2020 indicative allocation.

To determine the starting point for calculating your 2020 indicative allocation we compared your 2018 actual ACE in TEIs delivery with your 2019 allocation.

If your 2018 actual delivery was below 100%, we used the lesser of either your:

  • 2018 actual delivery, or
  • 2019 allocation.

If your 2018 actual delivery was 100% or above, we used your:

  • 2019 allocation.

If you delivered ACE in TEIs for the first time in either 2018 or 2019, we used your:

  • 2019 allocation.

Note: Your 2018 actual delivery has been adjusted for any additional funding provided. Your reviewed 2019 allocation includes plan changes and excludes one off adjustments.

Once we established your starting point, we increased your allocation to account for any 2020 funding rate increases.

Determining your final 2020 funding allocation

To determine your final 2020 allocation and Plan approval, we will also consider the following information in our assessment and/or engagements with you:

  • your actual delivery of equivalent full-time students as submitted through the December 2018 Single Data Return (SDR).

How we will calculate any recoveries for 2018 ACE in ITPs and Wānanga funding

We will recover funding if you under-deliver in 2018

We will recover funding if you deliver less than 100% of your allocated ACE in ITPs and Wānanga funding.

Recoveries are based on:

  • your actual delivery  of equivalent full-time students as submitted through the December 2018 Single Data Return (SDR). 

We will calculate your actual delivery at a rate of $4,444.44 per EFTS (GST exclusive). 

Reporting

Each ITP and wānanga is required to report ACE provision through the Single Data Return (SDR), using the funding source code 23.

See the following conditions for reporting requirements:

Monitoring

We monitor ACE delivered by ITPs and wānanga through the Single Data Return (SDR)