Single Data Return (SDR)
Raraunga Ākonga Takitahi
This page contains resources for preparing, uploading and submitting your Single Data Return (SDR) and Indicative Enrolment Collection (IND) in DXP Ngā Kete.
This page contains resources for preparing, uploading and submitting your Single Data Return (SDR) and Indicative Enrolment Collection (IND) in DXP Ngā Kete.
For more information about the SDR, see About the Single Data Return.
Resources for completing SDR and IND data submissions
| Resource | Guidance |
|---|---|
| Data Specification for the Single Data Return (v1.01) (DOCX 1.2 MB) | Includes data codes, descriptions, field specifications and validation rules, Source of Funding (SoF) codes and a detailed log of all changes between years or document versions (Appendix B). |
| Validation rules for the SDR and IND (DOCX 75 KB) | Lists the error and warning validation rules that apply to the SDR and IND. |
| Data changes for August 2025 SDR (v0.1) (DOCX 936 KB) | Final-year Fees Free and other data specified in the documents here are required for the first time in the August 2025 SDR. They will be integrated into a new version (v1.1) of the data specifications in early May 2025 just after the April SDR submission. |
| DXP Data Classifications Appendices (v1.3) (XLSX 300 KB) | Lists values for specific fields referred to in the Data Specifications. Reference data is aligned to the Stats NZ definitions (where possible). |
| Delivery Classification Guide | Lists codes you must assign to each course. |
| Process and guidance for the Single Data Return (v1.0) (DOCX 1 MB) | An overview of the requirement to submit data and the Single Data Return (SDR) process. |
| Generic enrolment form 2025 (v2) (DOCX 68 KB) Changes to the generic enrolment form (PDF 60 KB) – contains a summary of updates. |
Updated to include the learner IRD number and other changes. |
Note that prior to 2025 data specifications were contained in the SDR Manual and published on the Ministry of Education (MoE) website. See the MoE website for previous versions of the SDR Manual and generic enrolment forms.
SDR and IND upload files
This table provides SDR and IND file names and examples of the .CSV upload files.
| Data files | Example files | IND file names | SDR file names |
|---|---|---|---|
| Learner data | Learner (CSV 1 KB) | INDLEAR####.CSV | LEAR####.CSV |
| Course register data | Course Register (CSV 864 bytes) | INDREGT####.CSV | REGT####.CSV |
| Course enrolment data | Course Enrolment (CSV 1 KB) | INDENRL####.CSV | ENRL####.CSV |
| Course completion data | Course Completion (CSV 488 bytes) | COURCOMP####.CSV | |
| Qualification completion data | Qualification Completion (CSV 301 bytes) | QUALCOMP####.CSV |
For a guide to CSV files, see Guide to CSV files v0.2 (PDF 409 KB).