Completing your August 2025 SDR
Completing your August 2025 SDR
Here’s what you need to know to submit your August 2025 Single Data Return (SDR).
Here’s what you need to know to submit your August 2025 Single Data Return (SDR).
The round begins on Friday 8 August 2025 and finishes at 5.00pm on Thursday 21 August 2025.
Please submit your return any time on or between these dates.
| 7 August 2025 | Extract date |
| 8 August 2025 | SDR round opens |
| 21 August 2025 | SDR round closes |
Resources for your SDR submission
The Data Specification for the SDR is available from Single Data Return.
Note that validation rules for all new fields are applied for the August 2025 SDR. Mandatory fields for final-year Fees Free apply for learners who enrol from 1 January 2025.
New or changed data requirements are described below:
Final-year Fees Free
| Field name | Description | File | Mandatory? |
|---|---|---|---|
| IRD number | IRD number of the learner. The IRD number enables data matching to support the learner in claiming their Fees Free entitlement. | Learner/ Qualification Completion | No |
| Secondary school programme indicator | Indicates whether a course has been undertaken as part of the student’s or trainee’s school learning programme or secondary-tertiary programme. | Course Enrolment | Yes |
| Actual course fee amount | Captures the course tuition and the compulsory course costs charged to the learner. | Course Enrolment | Yes |
| Qualification completion date | The date the requirements have been met by the learner to be awarded the qualification. | Qualification Completion | Yes |
| Linked Qualification for Fees Free | Used for exit qualifications or expired qualifications when the learner’s course enrolments have been reported under a different qualification code than the one completed. | Qualification Completion | No |
Other new data fields
| Field name | Description | File | Mandatory? |
|---|---|---|---|
| Learning Hours | The learning hours involved in the course. This will improve efficiency of course setup for some TEOs. | Course Register | No |
| Volume Research Factor | The Volume of Research Factor (VRF) is associated with the PBRF eligibility and is a multiplier that measures the research content of a course. This will improve efficiency of course setup for some TEOs. | Course Register | No |
| Apprenticeship | Identifies if a learner is enrolled as an Apprenticeship. Allows some TEOs to continue to report Managed Apprenticeships under SDR. |
Course Enrolment | No |
To monitor your enrolments against some of the funding conditions for Youth Guarantee and Delivery at Levels 1 and 2 on the New Zealand Qualifications and Credentials Framework (DQ1-2), check out the Funding Conditions app at Ngā Kete.
Need help?
- For step-by-step instructions on how to submit your SDR see the DXP Ngā Kete user guides.
- For general help, guidance with validations errors, and help with course, qualification and delivery site approvals, contact 0800 601 301 or email customerservice@tec.govt.nz with subject: [Edumis #] – August SDR.
- For help with your Education Sector Login (ESL), contact the Education Service Desk on 0800 422 599 or email service.desk@education.govt.nz.