Only people with the organisation administrator role can view the educators tab. It is not visible when logged on to the LNAAT with another role.

Before an educator can be added to groups or assigned to assessments, they will need to have their educator profile created in the LNAAT. This profile must be created by the organisation administrator, and they should be given access to both the live and the training sites.

An educator profile can be created either with or without an education sector logon (ESL) username, giving organisations the ability to create educator profiles before an individual’s ESL application form is processed.

Creating educator profiles with an ESL username

Educator profiles are created within the LNAAT by the organisation administrator. When the educator's ESL username is known, an educator code is neither generated nor required. See how to add an educator to the tool.

Note: If an educator profile is created with the wrong ESL username (including spelling mistakes) then the profile will need to be deleted and a new one created. Until this is done the educator will not be able to successfully log in to the LNAAT. 

Creating educator profiles without an ESL 

Without the ESL username, an organisation administrator may still create an educator profile within the LNAAT. When an educator profile is created without an ESL username, the LNAAT generates a one-time-only code (called the “educator code”) that an educator enters when logging into the LNAAT for the first time.

Finding educator codes

If an educator profile has been created in the LNAAT without an ESL username, an educator code will be automatically generated. The organisation administrator must provide this educator code to the educator.

Note: an educator code is only used once. On successfully entering this code when logging into the LNAAT, an electronic link is created between the educator profile and the matching ESL profile. From this point on, the educator needs only their ESL username and password to access the LNAAT.

The “external reference” field

When creating an educator profile, you have the option of adding an external educator reference (EER). This field allows organisations to include an educator identification number/tag or reference of some description if they choose. This field is not mandatory.

Connecting educators to their learners

Educators can only view learners they are connected to through organisation group membership/s. In assigning an educator to an organisation group, you grant them the ability to view any learners who belong to that group. Multiple educators can be assigned to the same group and both educators and learners can belong to multiple groups if required.

If an educator is not connected to any organisation groups, then they will not be able to view any learner details/data for your organisation. Only organisation administrators can create organisation groups and assign both learners and educators to them. This is a vital aspect of the organisation administrator role.

Organisation administrators can both hide and unhide groups. If an educator is a member of a group that has been removed from sight, “hidden group(s)” will be listed under their name within the educators tab.

Download the PDF below to see how to create an organisation group.

Online help for the educator tab

Within the LNAAT, the Organisation Administrator's Help Guide has further useful information about the educator tab.

Key documents

• How to create organisation groups (PDF 312 KB)