Reporting

If you receive ACE (Communities) funding and are a private training establishment (PTE), rural education activities programme (REAP) provider or community organisation, you must submit:

• a progress report for the period 1 January to 31 May no later than 10 working days after 31 May; and
• a progress report for the period 1 January to 30 September no later than 10 working days after 30 September; and
• a final report for the period 1 January to 31 December no later than 31 January of the following year.

Each progress report and the final report must:

• be completed and submitted in accordance with the template that we will provide to you; and
• relate to the specific delivery commitments outlined in your Investment Plan.

For details about the information we require you to report, please refer to Data requirements: Other Fund Actuals.

Templates for the two progress reports and one final report are available for tertiary education organisations (TEOs) to complete and submit by the due dates on DXP Ngā Kete.

Individual learner data

You must collect and retain accurate data on each learner enrolment, including demographic information at the time of enrolment, and up-to-date records of learner attendance. This data is required for audit purposes, but you do not need to submit it to us with the full year Actuals Report, unless you are voluntarily reporting National Student Numbers (NSNs).

You should also collect and retain learner outcomes data for each course, including in relation to the intended outcomes (including outcomes identified in your funding application).

National Student Number (NSN) reporting

From 1 January 2023, providers that deliver ACE in Communities or ACE in Schools Funds funding can voluntarily report their learners’ NSNs (excluding tertiary education institutions (TEIs), which already report NSNs). This is to enable further research into ACE learners and to assist in monitoring learner outcomes and pathways.

Monitoring

We monitor provider performance and practices to understand their performance in the sector, and to inform our decisions about future funding they may receive.

We monitor providers funded through ACE against the following commitments:

• number of learners and hours of delivery (contracted and delivered),
• hours of learner attendance, and
• regions of delivery.