Reporting

If you receive ACE (Schools) funding, you must submit:

• a progress report for the period 1 January to 31 May no later than 10 working days after 31 May; and
• a progress report for the period 1 January to 30 September no later than 10 working days after 30 September; and
• a final report for the period 1 January to 31 December no later than 31 January of the following year. 

Each progress report and the final report must:

• be completed and submitted in accordance with the template that we will provide to you; and
• relate to the specific delivery commitments outlined in your Investment Plan. 

If you receive ACE (Schools) funding to support ACE coordination you must submit to us:

• an interim report on expenditure for the period 1 January to 30 September no later than 10 working days after 30 September; and
• a final report on expenditure for the period 1 January to 31 December no later than 31 January of the following year. 

For details about the information we require you to report, please refer to Data requirements: Other Fund Actuals.

Templates for the two progress reports and one final report are available for tertiary education organisations (TEOs) to complete and submit by the due dates on DXP Ngā Kete. 

Individual learner data

Schools must collect and retain accurate data on each learner enrolment, including demographic information at the time of enrolment, and up-to-date records of learner attendance. This data is required for audit purposes, but you do not need to submit it to us with the full year Actuals Report unless you are voluntarily reporting National Student Numbers (NSNs).

You should also collect and retain learner outcomes data for each course, including in relation to the intended outcomes, and whether or not you achieved these.

National Student Number (NSN) reporting

From 1 January 2023, education organisations that deliver under the ACE in Communities or ACE in Schools fund can voluntarily report their learners’ NSNs. This is to enable further research into ACE learners and assist in monitoring learner outcomes and pathways.

Monitoring

We monitor school performance to understand school performance in the sector, and to inform our decisions about future funding they may receive.

We monitor schools funded through ACE against the following:

• commitments:
  • number of learners and hours of delivery (contracted and delivered),
  • hours of learner attendance,
  • delivery sites, and
• performance indicators:
  • course completion rates – whether learners attend on average at least 80 percent of tuition time across funded courses, and
  • priority learner groups.