Reporting

Schools that receive Gateway funding are required to complete three reports throughout the year of delivery, at the time and in the format we specify below.

Please note:

• Schools must report on Gateway programmes through DXP Ngā Kete using the templates provided. The first Gateway enrolments report is due before 5.00pm on the first Friday of term 3 and the second is due before 5.00pm on 20 December each year.
• The first report covers terms 1 and 2 and should not include workplace placements with a start date later than the last day of term 2.
• The second report should include all the school’s workplace placements for the year, including those from the first report.
• Standard results are reported separately on the template provided in DXP Ngā Kete. This report is due before 5.00pm on the last Friday in February of the following year.

For more information see the Gateway Handbook (PDF 786 KB)

Need help to access DXP Ngā Kete?

To have access to DXP Ngā Kete, your school must have an Education Sector Logon (ESL). If you do not have an ESL, you can follow the steps listed on the Ministry of Education’s website.

How to get an Education Sector Logon

We recommend you register with a generic email address such as admin@emailaddress.school.nz. This is so you can continue to access DXP Ngā Kete if a designated Gateway Coordinator leaves your school.

Monitoring

We monitor school performance and practices to understand their performance in the sector, and to inform our decisions about future funding.

We monitor whether a school has:

• aligned their Gateway programme and credits, where appropriate, to one of more of the six Vocational Pathways,
• learners participating in structured workplace learning, and
• learners achieving, on average, 20 credits towards their National Certificate of Educational Achievement (NCEA) or other qualifications on the New Zealand Qualifications and Credentials Framework (NZQCF) through their Gateway programme.

Performance expectations

We expect that, on average, learners will achieve 20 credits towards the NCEA or other qualifications on the NZQCF. Credits must be achieved through a school's Gateway programme only, and not through other funded initiatives.

We monitor credit achievement and engage if we have concerns. We may also withhold or adjust funding if we are not satisfied with explanations regarding performance.

We base the 20-credit minimum achievement level on the average credits achieved by learners across a school's Gateway group. Not all learners need to achieve 20 credits – some may achieve less while others achieve more.

We consider performance against this minimum credit achievement level when we make future funding decisions, although meeting the minimum credit achievement level is not a guarantee of future funding.

For more information see the Gateway Handbook (PDF 786 KB)

Delivery volumes – 75 percent requirement

We expect schools to enrol learners in at least 75 percent of their funded learner places (work placements) by the end of Term 2. Following the mid-year enrolment report, we use this enrolment volume data as a basis for talking to schools about how their Gateway programme is tracking.

We consider performance against the 75 percent benchmark when we make future funding decisions, although meeting the benchmark is not a guarantee of future funding.

We expect schools to fill 100 percent of their agreed Gateway learner places by the end of the calendar year. We calculate this as the total number of learners on the programme as a percentage of the funded Gateway learner places.

If enrolments at your school are likely to be significantly below the number of learner places we agreed on, please discuss options with our Customer Contact Group, phone 0800 601 301 or email customerservice@tec.govt.nz.