Reporting and monitoring – DQ3-7

Reporting and monitoring – DQ3-7

Last updated 4 February 2025
Last updated 4 February 2025

This page has information about TEOs reporting on Delivery at Levels 3 to 7 (non-degree) on the New Zealand Qualifications and Credentials Framework and all industry training Fund (DQ3-7) and our monitoring of TEO performance.

On this page:


Tertiary education organisations (TEOs) with an indicative allocation of DQ3-7 funding submit completed Mix of Provision (MoP) template(s) and Educational Performance Indicator Commitments (EPICs) template(s) to us via DXP Ngā Kete.

We approve the MoPs and EPICs through the Investment Plan (Plan) approval process.

We monitor TEOs’ reported delivery against these commitments and other requirements and expectations that we set.

Reporting

All DQ3-7 funded TEOs report to us through:

We use the data you submit to monitor performance, publish performance information, and report tertiary education statistics.

TEO reporting is managed through several channels:

  • TEOs report provider-based DQ3-7 through the Single Data Return (SDR) in DXP Ngā Kete. 
  • TEOs report work-based DQ3-7 through APIs direct to the Data Exchange Platform (to the ITR to 30 June 2025).
  • TEOs report commitments and other fund delivery by completing templates, accessed through DXP Ngā Kete.

During the calendar year, each TEO must submit SDRs as per Single Data Return submission dates.

In line with these, they must also submit any relevant templates in DXP Ngā Kete including Assessment and Verification mode and Pathway to Work mode until 30 June 2025. 

When you submit work-based data you must ensure it is as current as possible at each of the three cut-off dates each year: 31 March (for both the previous year and the current year), 30 June, 31 August and 31 January (for the previous year).

Note: SoF 11 cannot be submitted via the SDR, so you must save data for submission for 1 July 2025, when new work-based data goes live. 

For full details of the data requirements and reporting dates, see:

For further information about reporting, see the DQ3-7 funding conditions for the relevant year.

Source of Funding reporting

Domestic provider-based learners in a programme approved to access DQ3-7 funding must be reported under Source of Funding (SoF) 37.

SoF 03 must only be used to report course enrolments in qualifications not approved as eligible to access DQ3-7 funding.

This is regardless of whether some of the provision will be unfunded.

Is provision leading to award of a qualification eligible to access DQ3-7 funding?

Report enrolments in the SDR using only ...

Can domestic learners access StudyLink Student Loans and Allowances?

Yes

SoF 37*

Yes

No

SoF 03

No

* All funded or unfunded Mix of Provision (MoP) EFTS.

Monitoring

We monitor TEO performance and practices to understand TEO performance in the sector, and to inform our decisions about future funding a TEO may receive.

For minimum performance standards, see the 2023 DQ3-7 funding conditions for the relevant year.

Educational Performance Indicators (EPIs)

We monitor the performance of each TEO against the following Educational Performance Indicators (EPIs):

  • cohort-based qualification and programme completions
  • cohort-based first-year retention (for apprenticeships only under work-based provision)
  • course completions and credit achievement, and
  • learner progression from Levels 1–4 to higher level study (provider-based only).

You can view your EPIs, and the EPIs of other TEOs, using the ‘My Performance’ and Tertiary Performance information products in Ngā Kete.

For further information on how EPIs are defined and calculated, see Performance of tertiary education organisations.

EPI and Mix of Provision (MoP) commitments

We also monitor the performance of each TEO against its Investment Plan (Plan) Educational Performance Indicator Commitments (EPICs) and Mix of Provision (MoP) commitments.

Note: You are responsible for notifying us of, and discussing with us, any significant shifts from the agreed MoP, and the rationale for this, well before any such shift occurs.

Other monitoring

In addition, we monitor TEOs’:

  • achievement against any other performance standards agreed in the Investment Plan, including any minimum achievement levels
  • compliance with DQ3-7 funding conditions and legislative requirements
  • achievement of parity with respect to participation and EPIs for target learner groups set out in the Tertiary Education Strategy, and
  • achievement of other expectations that we communicate to TEOs.

Monitoring compliance with funding conditions includes the Annual Maximum Fee Movement (AMFM) requirements.

Benchmarking

Tertiary education institutions (TEIs) must participate in benchmarking, which contributes to enhancing institutional capability, and performance and sustainability in the sector.

Using the New Zealand Benchmarking Tool, TEIs can measure their performance against various educational and financial performance benchmarks. 

For conditions on benchmarking see the DQ3-7 funding conditions for the relevant year.

Over and under-delivery 

We approve DQ3-7 funding as a total dollar value (not an EFTS volume). A TEO is expected to manage its enrolments effectively and in accordance with its Investment Plan.

For further information on over or under-delivery, see Consequences for delivery over 105% of DQ3-7 and DQ7-10 funding.