Work-based data collection

Work-based data collection

Last updated 20 August 2025
Last updated 20 August 2025

This page contains resources for work-based data collection on the Data Exchange Platform (DXP).

For more information see About work-based data collections.

Resources for work-based data

Resource Guidance
Work-based Data Specification v1.2 (DOCX 1.5 MB) Data required when you report work-based delivery data on the DXP, including a detailed log of changes between years or document versions (Appendix B). Data specifications are also available on the TEC API portal.
TEC API portal

Information about integrating your learning management system with the Tertiary Education Commission (TEC) to submit data to the Data Exchange Platform (DXP) using API, including:

  • Getting Started – onboarding and integration
  • Work-based API – the data required when you report work-based delivery data on the DXP
  • Guide for Education Sector Login (ESL) authentication.
DXP Data Classifications Appendices (v1.4) (XLSX 315 KB)

Lists values for specific fields referred to in the Work-based Data Specifications. 

The Cover Page tab indicates which data sets are relevant for work-based and the Version Changes tab provides a log of changes since the previous version.

Reference data is aligned to the Stats NZ definitions (where possible).

Delivery Classification Guide

Provides the guidance and information for the Delivery at Levels 3 to 7 (non-degree) on the NZQCF (DQ3-7) funding categories that the TEC assigns to work-based programmes.

For off-job delivery courses, it shows how to assign the correct delivery classification and funding category.

DXP Ngā Kete user guide for the Learner Fee .csv file

Work-based Learner Fees (CSV 376 bytes)
Step-by-step guide for using the DXP Ngā Kete file upload process to transmit learner fees.

An example of the Learner Fee file template.
Generic enrolment form 2025 (v2) (DOCX 68 KB)

The generic form with the data to collect from learners when they enrol at your organisation. It includes data that is required by government agencies for statistical and compliance purposes.

A work-based-specific version is coming soon.

Frequently asked questions and other guidance

Transition to new data requirements (DOCX 173 KB)

Work-based frequently asked questions (DOCX 32 KB)

Off-job delivery data frequently asked questions and guidance (DOCX 41 KB)