Monitoring and reporting – 2016

Monitoring and reporting – 2016

Last updated 9 February 2017
Last updated 02/09/2017

We are in the process of updating these fund pages for 2017.

For the 2017 conditions for Gateway funding, refer to:

Generic conditions that relate to all off-Plan funds

Specific conditions that relate to this fund only


The page sets out the monitoring and reporting requirements for Gateway funding. It also outlines the 75 percent enrolment requirement.


We will monitor all tertiary education organisations (TEOs) that receive Gateway funding against the performance indicators agreed in their funding confirmation letter.

We use the following measures to assess Gateway programme performance:

  • the number of students enrolled
  • individual learning plans for each student
  • average credit achievement by students
  • achievement of employment and further training outcomes by students
  • Māori and Pasifika student participation
  • any other matter or aspect of Gateway provision we reasonably consider relevant.

Schools that receive Gateway funding must achieve the following minimum achievement level:

  • An average level of achievement per student of at least 20 credits on the New Zealand Qualifications Framework (NZQF) or at least 20 National Certificate in Educational Achievement (NCEA) credits, drawn from Vocational Pathways.

For further information see your funding confirmation letter: Appendix Five 'Performance commitments and requirements'.

Assessment standards may be incorporated into Gateway programmes, but schools must still achieve the 20 credit minimum achievement level.

The 20 credit minimum achievement level for Gateway learners is measured by TEC on the basis of average credits achieved by learners across a school's Gateway cohort. Not all students are required to achieve 20 credits - some may achieve less while others may achieve more.

Performance against this minimum credit achievement level will inform future funding decisions.

For further information please see the Gateway Handbook  (updated July 2016) (PDF, 835 Kb).


Schools are required to report on Gateway programmes through Workspace 2 using the template provided. The first Gateway enrolments report is due by the first Friday of term 3 and the second report is due by 20 December each year.

The first report covers terms 1 and 2 and should not include placements that have a start date later than the last day of term 2.

The second report should include all placements delivered by a school during the year, including those that were included in the first report.

Unit standard Results are reported separately on the template supplied by Workspace2. This report is due on the last Friday in February the year following delivery.

For more information see the Gateway Handbook (updated July 2016) (PDF, 380 Kb).


Data collection for Gateway (PDF, 511 Kb)

Data collection for Gateway Unit Standard Results (PDF, 508 Kb)


Monitoring delivery volumes - 75 percent requirement

We expect schools to fill 100 percent of their agreed Gateway places by the end of the calendar year. We calculate this as total student enrolments on the Gateway programme as a percentage of the funded Gateway places.

We expect schools will have enrolled students in at least 75 per cent of their funded places by the end of term 2. Following the mid-year enrolment report, we use this enrolment volume data as a basis for engaging with schools about how their Gateway delivery is tracking.

We consider performance against the 75 per cent benchmark when we make future funding decisions, although meeting the 75 per cent benchmark by the end of term 2 is not necessarily a guarantee of future funding.

Schools are encouraged to contact our Sector Helpdesk if enrolments are likely to be significantly below agreed places to discuss options.