Monitoring and Reporting

Monitoring and Reporting

Last updated 5 May 2020
Last updated 5 May 2020

TEOs who receive TAFL are required to periodically report to the TEC on how, where and when they have used the funding. The TEC will use the information to regularly update a public list on the TEC’s website. TEOs are also required to retain the original receipts and invoices where TAFL has been used. 


Upon receiving TAFL, two reporting templates are provisioned to a TEO’s Workspace2. These record:

  • The total amount of your TAFL allocation spent to date, including a summary of what your TAFL allocation has been spent on; and
  • The National Student Numbers (NSN) of each learner who has received assistance with TAFL, including their ethnicity, gender, disability status, and when the support was provided.

TEOs must update their reports every fortnight, up to 30 June 2020, and there-after every two months. A final report is then due in early 2021.

The reporting deadlines are:

  • 19 May 2020
  • 2 June 2020
  • 16 June 2020
  • 30 June 2020
  • 4 September 2020
  • 31 October 2020
  • 31 January 2021 (final report)

Note that all reports are cumulative and so should be updated to record total TAFL use year-to-date, with the final report being to the end of 2020. If there has been no change to your TAFL use between reporting periods, please re-submit the data used in your last report.

Learner Technology Support Strategy

All TEOs who accept TAFL must complete a Learner Technology Support Strategy (LTSS).

Leaner Technology Support Strategy template (DOCX, 254 KB) (DOCX 254 Kb)

For TEOs applying for TAFL, the LTSS is included as a section in the TAFL application form and must be completed as part of the application process.

The LTSS is a short series of questions, which help set out the organisation’s planned approach to using its TAFL allocation:

  • How will your organisation identify which learners need assistance with accessing technology-enabled learning?
  • How will your organisation prioritise which learners receive assistance with accessing technology-enabled learning?
  • How does your organisation plan to use its TAFL?
  • How will you ensure TAFL funding is ring-fenced for TAFL purposes and keep track of costs incurred?

Completed or updated LTSS should be sent to with the following Subject Line:

                [Your Edumis] – Learner Technology Support Strategy

The TEC may recover unused or incorrectly used funding

The TEC may recover any TAFL that has not been used by 31 December 2020, or which in our view has been incorrectly used.