Conditions 2019 – ACE in Schools

Conditions 2019 – ACE in Schools

Last updated 6 March 2019
Last updated 6 March 2019

These are the conditions specific to the ACE in Schools Fund for 2019.

See also the generic conditions that apply to the ACE in Schools Fund, and all other on-Plan funds. 

1. Organisation eligibility

(a)  You must continue to be a state or state integrated school.

(b)  You must continue to be quality assured by the Education Review Office.

2. Learner eligibility

(a)  You must ensure that ACE (Schools) Fund funding is only used in respect of a learner enrolled in an ACE programme who is:

(i)    a domestic student, and

(ii)   aged 16 years or over, and

(iii)  not a full-time secondary school student.

(b)  However, you may use ACE (Schools) Fund funding for a learner who does not meet the criteria specified in subparagraph (a) if that learner is:

(i)    under the age of 16 years and he or she participates with adults in family-based provision, or

(ii)   a full-time secondary school student:

 A.  who is 16 years of age and over, and

 B.  who receives ACE (Schools) Fund funded provision outside of normal school hours, and

 C.  who has obtained approval from the relevant school principal, and

 D.  for whom you have obtained our approval.

3. Programme eligibility

(a)  You must only use ACE (Schools) Fund funding for an eligible learner enrolled in a programme of study or training that is designed to:

(i)    target learners whose previous learning was not successful, and

(ii)   raise foundation skills, and

(iii)  strengthen social cohesion, enhancing a learner’s ability to participate in society and economic life.

A programme of study or training does not have to meet all of these criteria if it is a programme of study or training in ESOL, New Zealand Sign Language, or Te Reo Māori.

(b)  You must not use ACE (Schools) Fund funding to provide:

(i)    programmes of study or training to a group or class of secondary school students, even if the programme is provided outside school hours, or

(ii)   professional development courses for ACE teachers and tutors.

4. Funding priorities

You must prioritise:

(a)  learners with the highest need and it is expected that at programme level, at least 50% of the learners enrolled in your ACE (Schools) Fund funded provision will:

(i)    identify as having English language needs, or

(ii)   have low or no formal qualifications, or

(iii)  identify as Māori or Pasifika.

(b)  ACE (Schools) Fund funding for provision that primarily focuses on:

(i)    literacy, digital literacy, and/or numeracy, or

(ii)   English language, including ESOL, or

(iii)  New Zealand Sign Language, or

(iv) Te Reo Māori.

5. Your responsibilities

(a)    You must work with local organisations, peak bodies, groups, and communities, including other TEOs that are involved in ACE provision, to identify and meet community learning needs.

(b)   You must design and provide ACE programmes of study or training that align with the priorities in paragraphs 4(a) and (b).

(c)    You must provide us with access to your premises, employees and information for the purposes of:

(i)      inspecting the records that you keep, or

(ii)    auditing your compliance with Conditions and requirements in the Education Act.

6. Fees

(a)  You must:

(i)    ensure that the level of fees you set for ACE programmes of study or training does not prevent individuals from enrolling in those programmes, and

(ii)   charge the same fee to all learners participating in an ACE programme of study or training.

(b)  In relation to equipment, infrastructure, and hardware:

(i)    you must pay for the necessary equipment, infrastructure, and hardware required to deliver a particular programme, and

(ii)   when providing essential equipment (including computers, diving hardware, and chainsaws), you must not require a student to meet the costs through the "course-related costs" component of the Student Loan Scheme as a condition of the student's enrolment.

(c) For the purposes of this Condition, "equipment, infrastructure, and hardware":

(i)    means items that can be used by successive intakes of students, and

(ii)   does not include personal items that are provided for individual students' use and that you do not retain for the next intake of students.

7. Reports

(a)    You must submit to us information on or before the date we specify.

(b)   You must submit to us:

(i)      a progress report for the period 1 January to 31 May no later than 10 working days after 31 May; and

(ii)    a progress report for the period 1 January to 30 September no later than 8 working days after 30 September; and

(iii)   a final report for the period 1 January to 31 December no later than 31 January of the following year.

(c)    Each progress report and the final report must:

(i)      be completed and submitted in accordance with the template that we will provide to you; and

(ii)    relate to the specific delivery commitments outlined in your Investment Plan.

8. Subcontracting

You must:

(a)  not subcontract any of the funded activities without our prior written consent, and

(b)  comply with any conditions imposed by us on a consent to subcontract, and

(c)   ensure that the subcontracted party does not further subcontract any functions, and

(d)  remain accountable to us for the use of ACE (Schools) Fund funding.

9. Repayment of ACE (Schools) Fund funding

If you receive ACE (Schools) Fund funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(a)  is repayable on demand, and

(b)  may be set-off against all or any funding, or any sum of money payable by us to you.

A state school or state-integrated school will have received funding that was greater than it should have been if it delivered less ACE provision (calculated in enrolled hours) than it was funded for.  In that situation, we will recover the difference between the amount of provision delivered and the ACE (Schools) Fund funding provided.  We will determine the amount of funding delivered using the hourly rate of $7.27 (ex GST).

For example:

A school had planned delivery of 9,800 hours and is funded for 9,800 hours x $7.27 ($71,246). If the school’s enrolments were for 9,600 hours, being 200 hours less than planned, then we will recover 200 x $7.27 ($1,454).

10. Suspension, revocation or withdrawal of ACE (Schools) Fund funding

If we suspend, revoke or withdraw some or all of your ACE (Schools) Fund funding under section 159YG of the Education Act before some or all of that funding has been used or contractually committed towards the purposes for which the funding was provided, you must treat the unexpended or uncommitted portion of the funding as debt due to the Crown that is:

(a)  repayable on demand by us, and

(b)  may be set-off against all or any funding, or any sum payable by us to you.