Enrolment

Enrolment

Last updated 18 November 2016
Last updated 11/18/2016

To meet the student eligibility criteria, each Youth Guarantee student must be enrolled in a minimum of at least one qualification of 60 credits over the calendar year (equivalent to 0.5 equivalent full-time student (EFTS), or 50% of a full-time, full-year student load).

This means TEOs have flexibility to decide which qualification(s) they believe best meets the needs of their students and how they should be delivered.

For example, two students could each be enrolled in a 60 credit qualification. The total course work completed by the two students would equate to 120 credits – which attracts 1 EFTS worth of funding ($10,800 non-trades provision/$14,300 trades provision).

Or a student could be enrolled in a programme of learning worth 120 credits (either a single qualification or multiple qualifications) and attract 1 EFTS worth of funding.

Note: 0.5 EFTS (or 50% of a full-time, full-year student load) is equivalent to 60 credits. 1 EFTS is equivalent to 120 credits.

For funding purposes, students must be enrolled in a 60 to 120 credit programme of learning, however, there are no credit achievement targets for Youth Guarantee students. See Monitoring and Reporting for information about minimum performance expectations. 

Eligibility for 20-year olds to re-enrol across calendar years 

Where a student enrolled in a Youth Guarantee funded qualification (worth up to 1 EFTS of learning) is aged 19 years at the point of enrolment and turns 20 years old within that calendar year, the student is only eligible for Youth Guarantee funding for that qualification. Youth Guarantee funding is not available for re-sits of some or all of the course content.   

These students are considered to be outside of the age eligibility for Youth Guarantee, which limits enrolments to students aged 16 to 19. TEOs should bear this in mind when they enrol 19 year olds, particularly those who are close to turning 20, as any additional attempts (or resits) of the qualification course content will either need to be self-funded by the student or funded out of SAC.  

Verification of identity

To comply with the reporting requirements under section 159YD of the Act, a TEO must verify a student's identity when the student enrols for the first time (if the student is enrolled in a programme of learning leading to a qualification with an EFTS value of greater than 0.03 EFTS).

If the identity of the student is verified, the TEO can then check if the student is a valid domestic enrolment. 

Verifying learner eligibility

TEOs must ensure that students are eligible to be enrolled in Youth Guarantee funded programmes. See Condition SDR001.

The TEC recommends that TEOs use the following information to verify that a student is eligible for Youth Guarantee funding, to verify identity, and to verify domestic student status:

Type of student

Verification methods

A New Zealand citizen

a TEO can:

a)    confirm the student's citizenship status using the student’s NSN; or

b)    receive an assertion through RealMe® that the student was born in New Zealand (prior to 2005); or

c)    sight an original or certified copy of one or more of the following documents:

      i)      a New Zealand birth certificate; or

      ii)     a New Zealand passport; or

      iii)    a New Zealand certificate of citizenship; or

d)    if a student is unable to obtain a birth certificate for the purposes of (c)(i) above, contact the TEC to confirm that a whakapapa statement signed by both the student and a kaumātua is an acceptable evidence of citizenship.

A New Zealand resident:

a TEO can sight an original or certified copy of one or more of the following documents:

a)    a passport with a current returning residency class visa (a passport with a visa label); or

b)    a passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate); or

c)    a certificate of identity from Immigration New Zealand if the student is a refugee.

Note: To enquire about an individual student’s immigration status contact the Immigration Contact Centre at righttostudy@mbie.govt.nz.

Australian citizens or permanent residents currently residing in New Zealand

a TEO can sight the original or certified copy of one or more of the following documents:

a)     an Australian birth certificate;

b)    an Australian passport; or

c)     a passport with a current returning resident’s visa.

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Recognition of prior learning 

Recognition of prior learning (RPL) relates to previous study or experience relevant to a programme that a student is currently undertaking. RPL enables a student to proceed with his or her study without repeating those aspects of the qualification previously studied, or re-learning skills the trainee already has through past work or other experience.

A TEO must not claim Youth Guarantee funding for recognised prior learning. See Condition YG023

Limit on prior achievement at levels 1 and 2

For 2016, TEOs are required to ensure that students who already hold a qualification at levels 1 or 2 on the NZQF must comprise no more than 10% of new enrolments in Level 1 and 2 Youth Guarantee programmes. See Condition YG014.

This ensures that government funding is better targeted to students with no or low prior achievement and enables students to pathway to higher-level qualifications.

What this means in practice:

  • a new enrolment is the first time that student has been enrolled at that TEO
  • progression to a subsequent qualification at that TEO at any level is not considered a ‘new enrolment’ and is not affected by the prior achievement limit
  • TEOs must verify individual student’s prior achievement before accepting them on to the programme.

TEOs must see evidence of prior academic achievement using a NZQA Record of Achievement (ROA) at the time of enrolment. To see each Youth Guarantee student's full NCEA achievement, TEOs need to do an NCEA qualification check with NZQA. For audit purposes, TEOs must retain copies of the ROA that was used on first enrolment to determine eligibility.

There are no restrictions on prior achievement at levels 1 and 2 for students studying a level 3 Youth Guarantee funded qualification.

To ensure TEOs can see the student's paid and unpaid credits, NZQA recommends doing an NCEA qualification check prior to enrolment.

Unpaid NZQA fees for credits

NZQA has administered a process for clearing unpaid credits achieved at secondary school. The TEC supplies NZQA with enrolment information after each SDR and this information is used to match NSNs with NZQA records.

If you have any questions about the process, please contact the Qualifications Data and Data Analysis team at NZQA on 0800 697 296.

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