Enrolment

Enrolment

Last updated 7 June 2017
Last updated 06/07/2017

This page sets out learner enrolment information relevant to the Intensive Literacy and Numeracy Fund – English For Speakers of Other Languages (ILN ESOL).

A learner may be enrolled and/or re-enrolled in an ILN ESOL funded programme, as long as they continue to meet the learner eligibility condition criteria set out in Condition: Learner eligibility

Verification of learner identity 

To comply with the reporting requirements under section 159YD of the Education Act 1989, a TEO must verify the learner's identity when the learner enrols for the first time.

Note: The TEO must sight either an original or a certified copy of the original.

  • Where an original is sighted, it must be received by the TEO in original hard copy format.
  • Where a certified copy is sighted, it may be received by the TEO in either hard copy format or digital format (photograph or scan).

In either instance the TEO remains responsible for verifying the learner’s identity.

If the identity of the learner is verified, the TEO can then check if the learner is eligible to be enrolled. 

Certified copies

A certified copy is a photocopy or scanned copy that has been endorsed as a true copy of the original. To be certified, the document must:

(a)     be certified by an official of the issuing authority or a person authorised by law in New Zealand to certify documents, such as a Justice of the Peace, a lawyer, or a court official (Court Registrar or Deputy Registrar), and

(b)     have the official's signature on each page, with the name and title of the official shown clearly below his or her signature.

We recommend the following table is used as a guide to verifying learner identity, and New Zealand citizenship or residency, and therefore learner eligibility to enrol.

Type of student Verification methods
1. A New Zealand citizen

a TEO can:

a)    confirm the student's citizenship status using the student’s NSN; or

b)    receive an assertion through RealMe® that the student was born in New Zealand (prior to 2005); or

c)    sight an original or certified copy of one or more of the following documents:

       i)      a New Zealand birth certificate; or

       ii)     a New Zealand passport; or

       iii)    a New Zealand certificate of citizenship; or

d)    if a student is unable to obtain a birth certificate for the purposes of (c)(i) above, contact the TEC to confirm that a whakapapa statement signed by both the student and a kaumātua is acceptable evidence of citizenship.
2. A New Zealand resident:

a TEO can sight an original or certified copy of one or more of the following documents:

a)    a passport with a current returning residency class visa (a passport with a visa label); or

b)    a passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate); or

c)    a certificate of identity from Immigration New Zealand if the student is a refugee.

 

Note: To enquire about an individual student’s immigration status contact the Immigration Contact Centre at righttostudy@mbie.govt.nz.

For subsequent enrolments in consecutive years, the TEO is not required to re-verify identity.  However, TEOs should assess their level of risk around identity verification and, if appropriate, should develop a policy as to when the TEO must re-verify the learner’s identity.

It is recommended that TEOs familiarise themselves with the Department of Internal Affairs' Evidence of Identity Standard.

Combining learner enrolments at the same TEO

Where there is a gap of less than 90 days, we count a learner’s enrolments as one enrolment (minus the gap duration).

Attendance

Only learner attended, face-to-face tuition is to be reported.