Conditions

Conditions

Last updated 30 October 2017
Last updated 10/30/2017

These are the conditions that apply to future successful applicants of the Entrepreneurial Universities Fund.

Purpose of Fund

The purpose of the Entrepreneurial Universities Fund is to support universities to stimulate increased innovation and entrepreneurship in the university sub-sector through the recruitment of high-calibre academics (Entrepreneurial Academic) with entrepreneurial and commercial skills and knowledge.  

Policy Objectives

The Policy Objectives of Entrepreneurial Universities (Policy Objectives) are:

(a)  fostering stronger connections between universities and industries, both nationally and internationally

(b)  growing the pipeline of entrepreneurs and enhancing the innovation ecosystem in New Zealand, and

(c)  achieving economic benefit for New Zealand.

Conditions 

1. Organisation eligibility

You must, for the length of the Funding Period, continue to be a university.

2. Programme eligibility

You must ensure that, for the Length of the Funding Period, the Programme of entrepreneurial activity: 

(a)  is led by you

(b)  is quality assured by the New Zealand Vice-Chancellors' Committee, and

(c)  contributes to the Policy Objectives.

3. Provision of documents following on-signing payment

(a)  After you have received the on-signing payment from us, you must:

(i)  have agreed with us, within 1 month of the Entrepreneurial Academic starting:

(ii)  an Impact and Outcomes Statement that reflects the Programme of entrepreneurial activity’s purpose

(iii)  a Programme Map for the duration of the Funding Period, and

(iv)  the Annual Approach to Activity to cover the period from the Entrepreneurial Academic start date to 31 December of that year.

(b)  For the purpose of this Condition:

(i)  the Programme Map must:

A.  be submitted in accordance with our guidelines
B.  reflect the proposal that was submitted through the Request for Funding Application process in February 2018
C.  be consistent with the Outcome Assessment Framework, and
D.  set out the high level approach for the Programme of entrepreneurial activity, which must be in line with the Policy Objectives, and

(ii)  the Annual Approach to Activity must:

A.  be submitted in accordance with our guidelines
B.  be consistent with the Outcome Assessment Framework
C.  set out how, during the year, you plan to measure how successful the Programme of entrepreneurial activity is in contributing to the Policy Objectives
D.  outline, at a high level, the approach that the Programme of entrepreneurial activity will undertake in each calendar year of the Funding Period
E.  outline, in accordance with the Outcomes Assessment Framework, the activities, outputs, impacts and outcomes to which the Annual Approach to Activity relates, and
F.  set out the budget for each calendar year to which the Annual Approach to Activity relates using the template provided by us.

(c)  When we approve the Impact and Outcomes Statement that you submit, the Impact and Outcomes Statement will be appended to this letter as Schedule 3.

(d)  When we approve the Programme Map that you submit, the Map will be appended to this letter as Schedule 4.

(e)  The Outcomes Assessment Framework is appended to this letter as Schedule 5. We reserve the right to make changes in consultation with you to the Outcomes Assessment Framework in future years to incorporate the improvements over time. 

(f)  If you fail to meet this Condition, we will revoke your Funding under section 159ZF of the Education Act, and will not provide you with any further Funding. 

4. Reporting

You must ensure that, before 30 April each year, you supply to us an Annual Report that:

(a)  is in accordance with our guidelines

(b)  as sufficient information on how the Programme of entrepreneurial activity has contributed to the Policy Objectives

(c)  complies with the reporting requirements specified in the Outcome Assessment Framework (including financial monitoring information)

(d)  provides a comparison between the Programme of entrepreneurial activity’s planned financial performance, non-financial performance, and actual performance

(e)  if the Programme of entrepreneurial activity’s actual performance varies significantly from the planned financial or non-financial performance, explains how and why, and

(f)  reports against the Annual Approach to Activity you submitted for the relevant calendar year, and clearly specifies the progress made on all aspects of the Annual Approach to Activity for that calendar year.

5. Annual Approach to Activity documents

(a)  You must submit to us, for agreement, an Annual Approach to Activity for each of the calendar years of the Funding Period (2019, 2020, 2021 and 2022) before 1 November of the previous year. 

(b)  Each Annual Approach to Activity must:

(i)  be submitted in accordance with our guidelines

(ii)  be consistent with the Outcomes Assessment Framework

(iii)  set out how, during the year, you plan to measure how successful the Programme of entrepreneurial activity is in contributing to the Policy Objectives

(iv)  outline, at a high level, the approach that the Programme of entrepreneurial activity will undertake in each calendar year to which the Plan relates

(v)  outline, in accordance with the Outcomes Assessment Framework, the activities, outputs, impacts, and outcomes to which the Annual Approach to Activity relates, and

(vi)  set out the budget for each calendar year to which the Annual Approach to Activity relates using the template provided by us.

(c)  We may require you to amend any Annual Approach to Activity before we approve it. 

6. Notification of any issues

You must notify us as soon as practicable if:

(a)  there is a significant change to the agreed Outcome Statement

(b)  there is a significant change to the Programme Map

(c)  you are unable to comply with the Outcomes Assessment Framework or another funding condition specified in this Appendix

(d)  there is a material change in the status or involvement of any Entrepreneurial Academic(s), or

(e)  any required consent or approval referred to in paragraph 11 is unavailable, or if the consent or approval cannot be obtained by the date by which it is required.

7. Use of Funding

You must:

(a)  ensure that the Programme of entrepreneurial activity uses the Funding to align with the Policy Objectives, and

(b)  ensure that the Programme of entrepreneurial activity uses the Funding to perform the activities and outputs relevant to the activities upon which the application and the Programme Map was based. This includes the continuous hiring of the Entrepreneurial Academic for the duration of the Programme of entrepreneurial activity, and

(c)  ensure that the Funding is used:

(i)  to fund operational research costs and not to duplicate other government funding provided to you  

(ii)  for costs directly associated with the Programme of entrepreneurial activity, excluding capital expenditure and overhead costs

(iii)  lawfully, responsibly, and for the purposes for which it is provided, and

(iv)  in a manner consistent with the appropriate use of public funds.

8. Entrepreneurial academic requirements

You must:

(a)  ensure that each Entrepreneurial Academic, for which you receive Funding, is physically present in New Zealand for a minimum of 7 months of each 12 month period starting on the date of his or her contract with you (does not need to be 7 consecutive months), and 

(b)   ensure that each Entrepreneurial Academic, for which you receive Funding, is appointed as a faculty member, or holds a joint appointment at your University.

9. University contribution

You must contribute an amount of funding at least equal to the agreed government funding contribution for the Programme of entrepreneurial activity.

10. Compliance with the Outcome Assessment Framework

You must ensure that the Programme of entrepreneurial activity meets the minimum performance standards specified by us in the Outcomes Assessment Framework attached as Schedule 5.

11. Evaluation

You must ensure that the Programme of entrepreneurial activity complies with any evaluation that we undertake in respect of the performance of the Programme of entrepreneurial activity meeting the Policy Objectives. An evaluation may be undertaken at any time.

12. Obtaining consents and approvals

You must ensure that you obtain and keep up to date all consents and approvals that are required, including statutory and ethical consents, in relation to all activities undertaken in delivering the agreed Annual Approach to Activity documents. 

13. Compliance with codes of practice

You must ensure that the Programme of entrepreneurial activity complies with the professional standards and ethics that are relevant to you and the type of research being undertaken. 

14. Subcontracting

(a)  You must not subcontract any of the funded activities without our prior written consent.

(b)  If we give you our written approval to subcontract, you must:

(i)  comply with any conditions imposed by us on a consent to subcontract

(ii)  ensure that a subcontracted party does not further subcontract any functions, and

(iii)  remain accountable for the use of the Funding.

15. University to ensure use of data

You must ensure that data, which is not personal, confidential, or classified:

(a)  is released for reuse in accordance with the Government's:

(i)  Declaration on Open and Transparent Government 

(ii)  New Zealand Data and Information Management Principles, and

(iii)  New Zealand Government Open Access and Licensing (NZGOAL) framework, and

(b)  is made public within a reasonable amount of time. 

For the purposes of this Condition, "data" means the data and findings produced as part of the University carrying out its agreed Impact and Outcomes Statement, Programme Map and Annual Approach to Activity, and the available interpretations and explanations of such data and findings in a form that facilitates their uptake and application by the public. 

16. Provision of access

You must provide us (or our authorised agents) with reasonable and timely access and information to inspect the Programme of entrepreneurial activity to satisfy us that you are meeting the Conditions specified in this Appendix. 

17. Repayment of over-funding

If you receive Funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(a)  is repayable on demand, and

(b)  may be offset against all or any funding, or any sum of money payable by us to you.

18. Repayment of unspent funding

If you do not, by the end of the Funding Period, use all of the Funding you receive for the purposes for which it was provided, you must repay any unspent Funding to us by no later than three calendar months after the end of the Funding Period.

19. Repayment of funding following revocation of funding approval

If we suspend or revoke some or all of your Funding under section 159ZF of the Education Act before that Funding has been used or contractually committed towards the purposes for which that Funding was provided, you must treat the unexpended or uncommitted portion of the funding as a debt due to the Crown that:

(a)  is repayable on demand, and

(b) may be offset against all or any funding, or any sum of money payable by us to you.