Conditions – 2017

Conditions – 2017

Last updated 17 March 2017
Last updated 03/17/2017

These are the conditions specific to the Adult Literacy Educator (ALE) Fund for 2017.

See also the generic conditions that apply to the Adult Literacy Educator (ALE) Fund, and all other on-Plan funds. 

1. Organisation eligibility

(a)  You must continue to be:

(i)    a TEI, namely

A.    university

B.    an ITP

C.    a wānanga, or

(ii)   a PTE.

(b)  You must continue to be quality assured by:

(i)    NZQA, if you are an ITP, PTE, or wānanga, or

(ii)   the NZVCC, if you are a university.

2. Learner eligibility

You must ensure that ALE Fund funding is only used in respect of a learner who:

(a)  is a domestic student, and

(b)  is aged 18 years or over, and

(c)  has the academic ability to complete the programme of study or training that leads to an appropriate qualification.

3. Verification of learner identity

You must verify the identity of each learner enrolled in a programme of study or training by doing one or more of the following:

(a)  confirming that all data fields match the learner’s NSN, or

(b)  receiving an assertion through the Department of Internal Affairs’ RealMe® online identity verification service, or

(c)   sighting the original or certified copy of a current passport, or

(d)  sighting the original or certified copy of one or more of the following documents:

(i)    a birth certificate, or

(ii)   a certificate of identity, or

(iii)  a New Zealand certificate of citizenship, or

(iv) an expired passport that has not been cancelled, or

(v)  a current New Zealand driver licence, or

(vi) a current New Zealand firearms licence, or

(e)  if a learner is unable to obtain a birth certificate for the purposes of (d)(i) above, contacting us to confirm that a whakapapa statement signed by both the learner and a kaumātua is acceptable evidence of identity.

For the purposes of this Condition a certified copy is a photocopy or scanned copy that has been endorsed as a true copy of the original. To be certified, the document must:

(a)  be certified by an official of the issuing authority or a person authorised by law in New Zealand to certify documents, such as a Justice of the Peace, a lawyer or a court official (Court Registrar or Deputy Registrar), and

(b)  have the official's signature on each page, with the name and title of the official shown clearly below his or her signature.

4. Programme eligibility

You must only use ALE Fund funding for tuition fees top-ups for a programme of study or training if the programme leads to a literacy and numeracy educator qualification (or qualifications) at Level 5 on the NZQF.

5. Recognised prior learning

You must not seek ALE Fund funding for recognised prior learning credited to a student. To ensure that you are able to comply with this Condition, you must:

(a)  ask a student to specify prior learning he or she has undertaken

(b)  review the information provided by the student when admitting a student into a programme or qualification, and

(c)  retain documents that confirm that the student has demonstrated the required knowledge or skill.

Recognised prior learning does not include repeated learning or training that the applicable quality assurance body requires students to repeat periodically.

6. Fees

ALE Fund funding is allocated on the basis of a:

(a)  specified number of places in programmes of study or training leading to literacy and numeracy educator qualifications at Level 5 on the NZQF, and

(b)  fixed rate of $2,000 per learner to contribute towards the fees you charge for programmes of study or training that lead to literacy and numeracy educator qualifications at Level 5 on the NZQF.

Accordingly you may only charge the learner for the balance of the tuition fees for which you do not receive ALE Fund funding for that learner.

7. Enrolment records

If you are a university, ITP or wānanga, you must keep accurate and up-to-date records of enrolments in accordance with our requirements.

If you are a PTE, you must comply with the statutory requirements relating to enrolment records as set out in the Education Act.

8. Reports

You must submit:

(a)  a progress report for the period 1 January to 31 March no later than 10 working days after 31 March of that year

(b)  a progress report for the period 1 January to 31 July no later than 10 working days after 31 July of that year, and

(c)   a final report for the period 1 January to 31 December no later than 10 working days after 31 December .

Each report must be submitted in accordance with the template that we will provide to you and include all information requested.

9. Subcontracting

You must:

(a)  not subcontract any of the funded activities without our prior written consent, and

(b)  comply with any conditions imposed by us on a consent to subcontract, and

(c)   ensure that the subcontracted party does not further subcontract any functions, and

(d)  remain accountable to us for the use of the ALE Fund funding.

10. Repayment of ALE Fund funding

If you receive ALE Fund funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(a)  is repayable on demand, and

(b)  may be set-off against all or any funding, or any sum of money payable by us to you.

11. Suspension or revocation of ALE Fund funding

If we suspend or revoke some or all of your ALE Fund funding under section 159YG of the Education Act before some or all of that funding has been used or contractually committed towards the purposes for which the funding was provided, you must treat the unexpended or uncommitted portion of the funding as debt due to the Crown that is:

(a)  repayable on demand by us, and

(b)  may be set-off against all or any funding, or any sum payable by us to you.