About our systems and tools

Ō mātou pūnaha, rauemi hoki

Last updated 10 January 2017
Last updated 01/10/2017

Our systems and tools are designed to help make working with us as easy as possible. This page gives you a brief overview of these systems and tools, and includes links and guidance to help you use them.

Our website

Our website is a valuable resource for many tertiary education organisations (TEOs), and is now much easier and more intuitive to use. After feedback from a cross-section of TEOs, we’ve created a new, improved site that works the way you want it to.

Our redeveloped website includes:

  • a streamlined structure that’s easy to navigate
  • simplified, updated content with hover over definitions to explain technical terms
  • improved search engines to quickly find what you’re looking for
  • a new design that uses our visual identity
  • mobile optimisation, so you can access the site from your mobile
  • more information about us and how we work
  • dual language (English, te reo Māori) wherever relevant.

If you want help finding your way around, watch this short video:

 

 

Read our website FAQs (PDF, 400 Kb)

Education Sector Authentication and Authorisation

All TEOs use online services for sending and receiving information. The Education Sector Authentication and Authorisation (ESAA) system manages secure access to these services. If you don’t already have a personalised login to the systems you need, apply now.

Apply for a new login or update your access

 

Services for tertiary education organisations

The services for tertiary education organisations (STEO) website is jointly managed by the Tertiary Education Commission (the TEC) and the Ministry of Education (MoE). The site provides a range of services to TEOs, including the Single Data Return (SDR), and managing courses, qualifications and delivery sites on the Course Register and the Qualifications Register.

Visit the STEO website

 

Single Data Return

The Single Data Return (SDR) is an electronic database of learner enrolment and completion information required by the TEC and MoE.

All TEOs that receive Student Achievement Component (SAC) funding, Youth Guarantee (YG) funding, and/or have students with student loans or allowances, need to complete a SDR three times a year through the services for tertiary education organisations (STEO) website.

Find out when and how to complete an SDR

Workspace 2

Workspace 2 is a secure online system that allows you to share information with us. You can submit delivery and forecast data, your Investment Plan, strategic intent documents and reports for us to review. You can also read our notices and access Analyse My Performance data.

Find out more about using Workspace 2

Our information product library

Our information product library is now accessible via the Ngā Kete secure portal. It can be used by our staff, TEOs and selected sector agencies that have an authorised login. The library includes business intelligence tools that allow users to explore and analyse selected sector data.

 

Quick reference guide - Navigating our apps  (PDF, 577 Kb)

Quick reference guide - Tertiary Provision SDR App (PDF, 379 Kb)

Quick reference guide - My Provision SDR App (PDF, 386 Kb)

Quick reference guide - Tertiary to Secondary Transition App (PDF, 498 Kb)

Quick reference guide - My Provision ITR App (PDF, 384 Kb)

 

Ngā Kete

Ngā Kete is a secure portal that allows you to search and browse across multiple public and private information sources from one place. It also gives you access to our information product library. Staff in TEOs and selected sector agencies can access Ngā Kete through an authorised login.

 


Quick reference guide (PDF, 819 Kb)

Literacy and Numeracy Assessment Tool

The Literacy and Numeracy for Adults Assessment Tool (Assessment Tool) is an online adaptive tool that provides robust and reliable information on the reading, writing and numeracy skills of adults.

Using the Assessment Tool is a funding condition for TEOs that receive foundation-level education funding from us.

Find out more about the Assessment Tool, and what your organisation needs to do to use it

 

Industry Training Register

The Industry Training Register (ITR) is an online real-time tool that collects trainee and apprenticeship data from organisations that receive funding from the Industry Training Fund (ITF). We then use this information to calculate the organisation’s funding and monitor their educational performance.

Find out how to access and use the ITR tool

 

Need help?

If you need help with any of our systems or tools, please contact our Sector Helpdesk.