Workspace 2 (IPI Project)

Software tool

What is Workspace 2?

Workspace 2 is an online secure system, which collects data and information from tertiary education organisations (TEOs) in the sector. It is part of the Integrated Provider Information (IPI) project.

Workspace 2 is used by both TEOs and the TEC.

  • TEOs can securely submit delivery data, forecasting data, Investment Plans, strategic intent documents and reports to the TEC. TEOs can also securely upload documents for the TEC to view.
  • TEOs can view notices and documents published by the TEC.
  • The TEC can review the data and documents uploaded/submitted by TEOs.

Note:Workspace 2 does NOT replace submission of information using the SDR or ITR.

Access and log in for Workspace 2

You can access Workspace 2 through the Workspace 2 website.

Log in using your ESAA login credentials.

Help with Workspace 2 is available. See our user guides and instructional videos web page. If you are using a different browser, eg Google Chrome or Safari, we strongly recommend you read our specific guidance eg, Workspace 2 uploading using Chrome (PDF, 620 Kb) and watch Video 2.

Don't have an ESAA log in?

Users must have the Workspace role associated with their ESAA account to access Workspace 2. Please see the Ministry of Education website for information about obtaining an ESAA log in.


Funds reported through Workspace 2

Workspace 2 is used for data submission for the following funds. However, Workspace 2 does NOT replace submission of information using the SDR or ITR.

  • Adult and Community Education (ACE) in Schools
  • Adult and Community Education (ACE) in Communities
  • Adult Literacy Educator Grant
  • Gateway
  • Indicative Enrolment Information for SAC funding:
    - Level 1 and 2 competitive
    - Level 1 and 2
    - Level 3+
    - Priority Engineering
    - International EFTS
  • Industry Training
  • Intensive Literacy and Numeracy
  • Intensive Literacy and Numeracy – Targeted ESOL
  • Maori and Pacifica Trades Training (MPTT)
  • Medical Interns
  • Performance-Based Research Fund (PBRF)
  • Refugee English Fund
  • SAC Level 1 & 2 Competitive
  • SAC Levels 1 & 2 Non-competitive
  • SAC Level 3 and above
  • SAC 3 and above Priority Engineering
  • Workplace Literacy
  • Youth Guarantee


Find out more and guidance


  • Last changed: 11 May 2015
  • Last verified: 11 May 2015