Data Accuracy Report guidance

Software tool

About this Guide

This guide provides information on each potential data accuracy issue included in your Data Accuracy Report. To help you investigate further, the guide describes the effect the issue may have on your funding or EPIs, and the reasons that have caused your records to be displayed.
We explain each issue under three headings:

  • What is shown in your Data Accuracy Report? (An explanation of the potential issue.)
  • What is the impact? (How the issue can affect your funding or EPIs.)
  • What do you need to do next? (Our recommendation on how to resolve this issue.)

For information on how SDR data is used to calculate your EPIs, refer to the TEC’s information on performance indicators for SAC-funded organisations and performance indicators for Youth Guarantee.

If you have any questions about your data accuracy report, please contact the TEC’s Sector Helpdesk at 0800 601 301, or email with your institution’s EDUMIS number, abbreviated name, and the words data accuracy in the subject line. 

Purpose of the Data Accuracy Report

Overview of the Data Accuracy Report

The TEC produces Data Accuracy Reports to identify potential issues with TEOs’ data. Your Data Accuracy Report complements the AMP data loaded on your workspace. It is intended as an aid to identify issues which may (or may not) impact on your funding or the calculation of EPIs based on data supplied in the SDR. Where we have identified potential issues, your Data Accuracy Report will help you investigate these further and resolve any problems with your data prior to the publication of your EPIs.

All potential data issues are shown in your Data Accuracy Report under the tab labelled “Summary”. Where we have found a potential issue, we have shown the percentage of total records affected. Clicking on the link will take you to the tab containing the records with potential issues.
You will note an “Average Score” of 0.00% appears when no data accuracy issues are found.
Where we have found no records for a particular category of data accuracy issue, you will see a line of text in the tab saying “No records for this issue”.

What is included and why

The following are criteria that apply to all course enrolment, course completion and qualification completion issues, unless otherwise stated in a particular section:

  • Includes records from the most recent SDR submitted.
  • Refers to the current reporting year.
  • Only includes records that are SAC-funded (including SAC Levels 1 & 2 Competitive Process Funded and Levels 1 & 2 Plan Process Funded), or Youth-Guarantee-funded (FUNDING field values are ‘01’, ‘25’, ‘26’ , '27', '28', '29' (for SAC) or ‘22’ (for Youth Guarantee)).
  • Only includes records for students enrolled in formal qualifications However, course records for Certificates of Personal Interest (QAC code 90) and programmes made up of selected unit standards (QAC code 98) are allowed.
  • Excludes courses eligible for PBRF funding.
Data Accuracy issues that directly impact EPIs

The EPIs that may be affected by potential issues with your data are summarised in the table below:

Table 1: EPIs impacted by potential data issues in your Data Accuracy Report
Data Accuracy Report Tab Name
EPI Impacted
enrol_no_comp Course enrolments without a completion Successful Course Completion
still_to_complete Enrolments that are still to complete Successful Course Completion
straddle_2years Discrepancies for courses straddling consecutive years All
qual_comp_yr_<_course_end Discrepancies in the qualification completion year

Qualification Completion

Student Progression

Student Retention

imprecise_matches Qualification completions that have enrolments with the same
TEO code and NSN but not qualification code
Qualification Completion
qual_comp_no_enrol Qualification completions without course enrolments

Qualification Completion

Student Progression

Student Retention

>_12months Course enrolments over 12 months long Student Retention
no_qual_EFTS Qualification EFTS value is missing or null Qualification Completion
QACC_ne_level Differences between the QAC code and the register level of the qualification Student Progression
QACC_ne_class QAC code does not agree with course classification All
Potential data issues that do not directly affect your EPIs

The remainder of the potential issues identified in your Data Accuracy Report do not affect your EPIs directly, although they may have other impacts. These are summarised in the table below:

Table 2: Other impacts of potential data issues in your Data Accuracy Report
Data Accuracy Report Tab Name
qual_EFTS_ne_credits The provider credits / points of the qualification is missing or not aligned with the qualification
EFTS value, for possible short award qualifications
TEO funding
ISCED_ne_QACC ISCED level values are missing, null, or do not agree with the QAC code MoE’s international reporting obligations
no_ISCED_dest ISCED subsequent destination field values are missing or null MoE’s international reporting obligations
Where to find your Data Accuracy Report

You can find your Data Accuracy Report in the “Document Library” on your Workspace.

When your Data Accuracy Report is produced

Data Accuracy Reports will be generated by the TEC and loaded to your Workspace at the same time EPIs are updated.

  • Last changed: 19 June 2015
  • Last verified: 19 June 2015