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For qualifications approved for Student Achievement Component (SAC) funding, tertiary education organisations (TEOs) can claim enrolments toward the SAC funding agreed in their Investment Plans only after the TEO has verified the learner’s identity and citizenship, and the learner has completed a valid enrolment as detailed in Rule ENR040. Enrolments of foreign students can be claimed only if…
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For the purposes of Student Achievement Component funding the following learners have domestic student status: A New Zealand citizen, which includes citizens of the Cook Island, Niue and Tokelau A New Zealand permanent resident currently living in New Zealand An Australian citizen currently living in New Zealand An Australian permanent resident who has a returning resident’s visa and is current…
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The following learners are classified as domestic students: Persons who are in New Zealand to study under an exchange scheme approved by the Government Persons who are in New Zealand to study under an exchange scheme approved by the council of the tertiary education institution at which the person is, or is to be, enrolled. Note: The New Zealand Immigration Service (NZIS) approves all…
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Diplomatic personnel, their dependent children and other family members are entitled to domestic student status if they are citizens of a country with which New Zealand has a reciprocal agreement on tertiary fees and meet one of the following: In the case of diplomatic staff, are not engaged in full time study In the case of family members, form part of a diplomatic staff member’s household In…
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The domestic student status of dependent children and other family members of foreign diplomatic personnel expires: at the end of the year that the diplomatic staff member ceases to hold his or her position, and in the case of dependent children, at the end of the year the dependent child turns 21 years of age if this occurs before the year in which the diplomatic staff member ceases to hold hi…
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To hold domestic student status, international Doctor of Philosophy students must be resident in New Zealand during their study, except for temporary absences for the purposes of their research as described in condition ENR007. A student enrolled in a New Zealand university but remaining resident overseas does not have domestic student status. Note: International PhD students with domestic…
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International Doctor of Philosophy (PhD) students qualifying for domestic student status retain domestic status and continue to attract Student Achievement Component subsidies on that basis when temporarily overseas for the purposes of doctoral research, and that travel is consistent with the enrolling university’s requirements and regulations. Note: International PhD students with domestic…
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To be considered a valid enrolment for Student Achievement Component funding and be eligible to access student allowances and the Student Loan Scheme, a domestic student studying overseas must be all of the following: A New Zealand citizen Enrolled in a course(s) leading to the award of a recognised qualification offered by a New Zealand tertiary education organisation (TEO) Enrolled at a New…
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A domestic student living overseas is not a valid enrolment for Student Achievement Component funding if the learner: is resident overseas and enrols at an overseas campus established by a New Zealand tertiary education organisation (TEO) travels overseas and enrols with an overseas provider is resident overseas and receives tuition primarily through an overseas site of a TEO, regardless of the…
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New Zealand permanent residents, and Australian citizens or permanent residents who are not currently resident in New Zealand, are not domestic students for Student Achievement Component funding.
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If secondary school students also study at a tertiary education organisation (TEO), the school and the TEO must ensure government funding for the learner is only claimed to the extent that the learner is engaged at the respective institutions.
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Student Achievement Component funding can be claimed by a tertiary education organisation for enrolments of secondary school students over the age of 16 only if both of the following are satisfied: The learner is not required to be absent from school during school hours to undertake the tertiary study, unless the school claims reduced funding for the learner The learner has a letter from their…
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Tertiary education organisation (TEOs) must not accept learners younger than 16 years of age unless both of the following are satisfied: The learner has one of the following: A school exemption certificate from the Ministry of Education if the learner is full time with the TEO A letter from their secondary school principal (whether the learner wishes to enrol with a TEO within school hours or o…
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Recognised prior learning (RPL) requires clear documentation showing why the decision was made to accept RPL. Note: this applies to industry trainees as well as Student Achievement Component funded students. Examples of documentation include: an academic transcript, or an assessor’s record that the learner has demonstrated the required knowledge or skill.
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The tertiary education organisation (TEOs) must review the documentation of recognised prior learning during the admission process to ensure the Tertiary Education Commission does not fund the learner twice for the same programme of study or other acquisition of learning. TEOs must not claim funding for recognised prior learning credited to a learner. Note: this applies to industry trainees as…
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When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows: Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners Admission information must include all the following: Admission requirements…
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New Zealand Qualifications Authority-registered and accredited private training establishments (PTEs) and wānanga must ensure that: learners fully understand what is required of them in their proposed programme of study specific learning needs are identified and the PTE or wānanga has plans to address those needs and ensure learners have a reasonable chance of success.
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Tertiary education organisations (TEOs) may restrict the admission of learners through any of the following: Minimum entry standards for qualifications or courses Requirements for satisfactory academic progress Requirements for academic completion Setting admission limits in line with the TEO's Student Achievement Component funding level approved in its Plan.
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Subject to the Education Act 1989, tertiary education organisations must restrict the admission of learners in the case of qualifications or courses that have admission criteria set by a national agency.
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Tertiary education organisations must ensure their admission regulations specify the basis on which admission with preferential placement may occur.
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Tertiary education organisations must: specify the conditions upon which learners may defer their enrolment start dates ensure a claim for funding is not made for a learner whose enrolment is deferred. Note: This rule applies to Student Achievement Component funding and, in the case of industry trainees, Industry Training Funding
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When confirming admissions, tertiary education organisations (TEOs) must: enrol learners who meet the TEO’s minimum entry standards for a qualification or course, unless entry to the qualification or course is restricted or the TEO is allowed to not enrol such learners ensure any committee or individual staff member who makes admission or selection decisions: has the delegated authority to make…
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Tertiary education organisations must keep admission records that: confirm whether they have admitted, re-admitted or not admitted each learner are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.
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Tertiary education organisations (TEOs) must: notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment fo…
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Tertiary education organisations (TEOs) must verify the identity of learners (domestic and foreign students) if the learner is enrolling in a programme of study leading to a qualification with an Equivalent Full-Time Student value of greater than 0.03. To verify a learner’s identity, the TEO must validate the learner’s: full legal name date of birth gender citizenship or residency status. First…
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Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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When a tertiary education organisation receives an application for admission and enrolment from foreign students or other full-cost learners, or domestic students who qualify for Student Achievement Component funding, it must access the National Student Index (NSI) and complete the following: For learners without a National Student Number (NSN), assign an NSN and create the NSI record For…
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Tertiary education organisations must include the National Student Numbers for all learners reported within their Single Data Returns.
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Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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A tertiary education organisation (TEO) must not claim Student Achievement Component (SAC) funding in relation to a learner unless the learner has completed an enrolment that is valid for SAC funding. An enrolment is valid for SAC funding if all of the following requirements are met: The learner has domestic student status, or is a foreign student enrolled in a research-based postgraduate…
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The Tertiary Education Commission will not consider a claim from a tertiary education organisation (TEO) for Student Achievement Component (SAC) funding in relation to a learner without a valid enrolment. A learner’s enrolment is invalid for SAC funding purposes in any of the following situations: Any of the requirements for a valid enrolment, as set out in condition ENR040, have not been met T…
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Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover all 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based. Note: this applies to industry trainees as well as instititution-based students.
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Private training establishments (PTEs) must do one of the following: Deposit, in a trust account (not an operating account), tuition fees and associated course costs accepted on or before the first seven calendar days of a programme of study Elect not to request tuition fees and associated course costs until the eighth day of a course (or a longer period set by the PTE).
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Tertiary education organisations (TEOs) may restrict the entry of learners to a qualification or course on the following grounds: Student Achievement Component (SAC) funding for the qualification is limited to a maximum amount or number of Equivalent Full-Time Student units The TEO has enrolments meeting the total SAC funding specified in its agreed Investment Plan Insufficient staff Insufficie…
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If a tertiary education organisation offers a learner whose admission to a restricted course or programme has been declined an alternative place in a different qualification or course, the learner must formally accept the alternative offer in order to enrol.
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For courses or qualifications with selection criteria or restrictions, a tertiary education organisation must do both of the following: Ensure its council (in the case of tertiary education institutions) or committee or individual staff member with delegated authority determines the: maximum number of learners who may be enrolled in a particular qualification or course for a particular year…