-
All organisations receiving Adult and Community Education (ACE) funding must: Work with communities and other local ACE providers in the development of their ACE programmes and activities to meet identified community learning needs, and Comply with ACE quality assurance arrangements, which includes ongoing annual self-review of progress against the arrangements.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) receiving Adult Literacy Educator (ALE) funding provision must submit the following: An ALE report on 15 March, 31 July, and 15 December (for third trimester delivery), with a final report due on 1 February of the following year. These reports should focus on: funded qualifications, including individual papers and/or courses successful outcomes future…
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Type:
-
Rule or condition
-
Private training establishments (PTEs) must not set the withdrawal date after which learners do not receive a fee refund at less than eight days, for courses of 3 months or longer duration. Subject to this 8 day minimum, the minimum time period for a learner to withdraw from any course with a refund of fees is 10% of the course completed or one month completed, whichever is less. PTEs may speci…
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Type:
-
Rule or condition
-
To receive Equity Funding, tertiary education organisations must demonstrate in their Investment Plans a commitment to: encouraging Māori students, Pacific students, and students with disabilities (where applicable) to take qualifications at higher levels and in subject areas where they are under-represented ongoing engagement with Māori staff, Pacific staff, staff with disabilities (where…
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Type:
-
Rule or condition
-
Equity Funding must not be used for any of the following: Capital works or items Compliance with statutory requirements, such as the Health and Safety in Employment Act 1992 The reduction of overall tuition fees for students at the tertiary education organisation (but funding can be used to provide direct financial support for existing students in the target groups).
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Type:
-
Rule or condition
-
Schools receiving Gateway funding must do all of the following: Develop individual learning plans for funded learners Enter into a written agreement with each employer providing workplace learning, recording the objectives and the duration of any placement before the placement commences Ensure that each learner is provided with any tools, equipment, safety clothing and tuition materials that ma…
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Type:
-
Rule or condition
-
Gateway funding must not be used for any of the following: Activities already funded by the Crown Charging for the school space used by the Gateway Co-ordinator Charging for the use of school office services, except for additional staff resources needed to meet Gateway requirements.
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Type:
-
Rule or condition
-
Schools receiving Gateway funding must achieve the following targets: An average occupancy level of at least 90% over the calendar year The average number of credits achieved per learner must meet or exceed the national standard of 10 credits on the New Zealand Qualifications Framework.
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Type:
-
Rule or condition
-
Tertiary education institutions (TEIs) must submit the following to the Tertiary Education Commission (TEC) using TEI Financial Monitoring electronic templates, by the dates specified in the Statutory Requirements section of the TEC website: Financial statements Current year budget Three year financial forecasts Such other financial reports as required by TEC (for example management accounts).
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must: not seek or obtain funding from any other Crown source to fund the same part of the TEO's activities funded by the Tertiary Education Commission (TEC), unless authorised by TEC notify TEC immediately the TEO becomes aware of any circumstances that might result in a breach of this condition.
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Type:
-
Rule or condition
-
Where funding is owed by a tertiary education organisation (TEO) to the Tertiary Education Commission (TEC), it will be recovered by one or more of the following methods: A reduction in the next payment due If the next payment due is not large enough, then TEC will also issue a 'letter of demand' for the remaining funding to be repaid Set-off against any funding or money payable to the TEO by…
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Type:
-
Rule or condition
-
Every tertiary education organisation (TEO) to which funding is payable by the Tertiary Education Commission (TEC) must, if required on reasonable grounds, satisfy TEC that the TEO's financial viability or other circumstances: will not put funding paid to the TEO at risk are not such that payments to the TEO may be unjustified will not put the delivery of funded courses and qualifications to…
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Type:
-
Rule or condition
-
An ITO may only subcontract its Industry Training Funded functions with TEC's written consent. No subcontracted party may further subcontract those functions. Any subcontracting arrangement for which consent has been granted must comply with any conditions imposed by TEC on that consent.
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Type:
-
Rule or condition
-
In relation to monitoring, private training establishments, rural education activities programmes, and schools must do all the following: Make available any financial reports, statistical or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the TEC* Inform learners when they enrol that their records may be accessed for monitoring…
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Type:
-
Rule or condition
-
Every tertiary education institution (TEI) must: include in the financial statements required under section 41 of the Public Finance Act 1989 a Statement of Service Performance (SSP) of the institution as compared with the institution’s objectives and performance measures and targets specified in the TEI's Plan covering that year. This includes a SSP reporting on Special Supplementary Grants…
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Type:
-
Rule or condition
-
Tertiary education institutions (TEIs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a TEI may have under its Investment Plan agreed with the Tertiary Education Commission (TEC). The TEI must: Supply Statements of Service Performance and financial viability reporting in accordance with sections…
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Type:
-
Rule or condition
-
Rural Education Activities Programmes (REAPs) and schools must contact the Tertiary Education Commission (TEC) with any changes in circumstances that may affect funding eligibility, including the ability to meet the conditions of the Investment Plan or any funding agreement with the TEC.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) receiving Student Achievement Component (SAC) funding must report through the Single Data Return (SDR) by the date listed in the SDR extract timetable. Reporting includes course and qualification completions. If this condition is not complied with, then under section 159YG of the Education Act 1989 the Tertiary Education Commission (TEC) may suspend or…
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Type:
-
Rule or condition
-
The following forms must be completed and submitted to the Tertiary Education Commission (TEC) in accordance with published requirements: Gateway student details form Gateway student withdrawal form Three month labour market outcome form The details of learner credit results.
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Type:
-
Rule or condition
-
Schools must keep sufficient financial records and accounts relating to funds received and paid out for the purposes of Gateway delivery to enable a balance to be identified both throughout the year and at the end of each calendar year.
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Type:
-
Rule or condition
-
Student Achievement Component-funded tertiary education organisations must complete a Single Data Return for the following: All valid learner enrolments, both formal and informal All learner withdrawals, both formal and informal.
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Type:
-
Rule or condition
-
In relation to monitoring, tertiary education institutions (TEIs) must: Make available any financial reports, statistical, or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the Tertiary Education Commission* Inform learners when they enrol that their records held by the TEI may be accessed for monitoring and evaluative purpose…
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Type:
-
Rule or condition
-
This requirement applies to tertiary education organisations (TEOs) that are not institutions, and do not provide financial reports to a Government agency other than the Tertiary Education Commission (TEC). Such TEOs not registered with the New Zealand Qualifications Authority, and receiving funding from the TEC, must provide the TEC, within ninety days of their financial year-end, an attestati…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) receiving Intensive Literacy and Numeracy funding must submit three reports to the Tertiary Education Commission for the year in which funding applies. This includes two update reports on the following: Number of learners Learner hours The National Student Number (NSN) for all learners enrolling during the reporting period. The first and second reports a…
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Type:
-
Rule or condition
-
Industry training organisations must report all trainee enrolment events and credit achievement through the Industry Training Register.
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Type:
-
Rule or condition
-
The Annual Maximum Fees Movement (AMFM) policy applies to fees and course costs that tertiary education organisations (TEOs) receiving Student Achievement Component (SAC) funding charge domestic students enrolled in courses leading to a short award, certificate, diploma, undergraduate degree, or postgraduate qualification. The policy also applies to organisations funded by a grant under section…
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Type:
-
Rule or condition
-
The AMFM policy applies to fees charged to: all domestic students enrolled in courses subject to the policy, whether those students attract Student Achievement Component funding or not international PhD students who are enrolled as domestic students, but not to those enrolled as foreign students.
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Type:
-
Rule or condition
-
For a course that spans more than one calendar year, the applicable fee to be charged to a learner enrolled on that course is the fee applying to the year in which the course starts. The start date of the qualification of which that course is a part is not relevant.
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Type:
-
Rule or condition
-
The AMFM policy applies to compulsory costs. A cost is classed as compulsory when all of the following apply: The tertiary education organisation is the sole source of the item to which the cost relates All learners are required to pay the charge The charge is not exempt under the fees policy.
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Type:
-
Rule or condition
-
For AMFM policy purposes, fee/course costs include the following: Tuition fees Compulsory administration charges Examination fees Material charges Field trips, including any accommodation cost integral to the trip Any compulsory purchase of equipment or books, specific to the course, through the TEO Other charges associated with a course or programme of study.
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Type:
-
Rule or condition
-
The following items are not subject to the Annual Maximum Fee Movement policy: The cost of returning exam scripts or exam recounts International handling charges for domestic students living overseas and studying extramurally Compulsory books or equipment that learners can purchase from either the tertiary education organisation or another source Student association fees Learner service levies…
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Type:
-
Rule or condition
-
The Annual Maximum Fee Movement policy does not apply to: professional masters’ and professional doctoral degrees courses that are not approved for Student Achievement Component funding (other than those funded under section 321 of the Education Act 1989).
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Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) does not increase a fee by the full percentage of the Annual Maximum Fee Movement, the unused portion cannot be accrued for use in a following year. TEOs cannot apply a notional discount to a fee never actually charged to learners, for notional removal in a following year.
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Type:
-
Rule or condition
-
The highest fee/course costs that any group of learners may be required to pay to the tertiary education organisation (TEO) is the benchmark fee. A TEO cannot set a benchmark fee that is higher than the highest fee ever charged to an intake of learners. Fee discounts If a TEO discounts the fee/course costs for all learners in a course for a calendar year, the discounted fee/course costs must be…
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Type:
-
Rule or condition
-
This condition applies if a tertiary education organisation's (TEO’s) (the "exiting TEO") courses are incorporated into either of the following (the "continuing TEO") through merger or sale: Another existing TEO A new TEO created to merge the delivery of two or more exiting TEOs. If the continuing TEO has similar courses to those delivered by the exiting TEO, the incorporated (transferring)…
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Type:
-
Rule or condition
-
This Condition applies if the Tertiary Education Commission does either of the following in the case of a sale or merger between tertiary education organisations (TEOs): Continues a funding relationship with a TEO that continues to exist and deliver funded courses Establishes a funding relationship with a new TEO created specifically for delivering those courses, and for that delivery. In this…
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Type:
-
Rule or condition
-
The Annual Maximum Fee Movement (AMFM) applies to non-degree, undergraduate, and postgraduate courses approved for Student Achievement Component (SAC) funding delivered to domestic students by Tertiary Education Organisations (TEOs) receiving SAC funding. It also applies to courses funded under section 321 of the Education Act 1989. TEOs may increase fee/course costs by a maximum of 4% per year…
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Type:
-
Rule or condition
-
The following applies to fee/course costs for new courses: Fee/course costs for new courses must be in line with fee/course costs charged for existing similar courses on a dollar per Equivalent Full-Time Student (EFTS) unit basis Each tertiary education organisation (TEO) must compare the fee/course costs for new courses against those it charges for similar courses (if existing) The Tertiary…
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Type:
-
Rule or condition
-
If a tertiary education organisation does not comply with the Annual Maximum Fee Movement policy as set out in the Education Act 1989, the Minister's funding determination, and the Rules and Conditions published by the Tertiary Education Commission (TEC), the TEC may withdraw Student Achievement Component funding approval for the courses involved.
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Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) breaches the fees policy, but subsequently corrects its fee/course costs, the TEO must promptly refund the overcharged component of the fee/course costs as applicable. If a learner has borrowed from StudyLink to pay fee/course costs, the TEO must refund StudyLink - not the learner.
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Type:
-
Rule or condition
-
If the Tertiary Education Commission (TEC) confirms that fee/course costs exceed that allowed by the Annual Maximum Fee Movement policy, and the tertiary education organisation wants to continue charging the fee/course costs, the TEC may: withdraw funding approval for that course recover the funding already provided (if any) through a wash-up following the next Single Data Return submission.
-
Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) is approached with learners’ concerns over fee/course costs breaching the Annual Maximum Fee Movement policy it must: seek to resolve learner complaints according to the TEOs’ learner complaints policies promptly refer unresolved learner complaints to the Tertiary Education Commission (TEC). The TEC will then investigate and involve the TEO and…
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Type:
-
Rule or condition
-
Tertiary education organisations must financially support the equipment infrastructure required to deliver their approved qualifications, rather than require learners to individually purchase such items. Equipment infrastructure may be one or both of the following: Items of hardware that are of high cost Equipment that has an expected life and/or depreciation period that is long enough to cover…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must not use Student Achievement Component funding and fees or compulsory course costs to directly or indirectly provide individual post-study possession of material items. Certain items may be exempt only if all of the following apply: They are personal to individual learners They cannot be made available to several intakes of learners, for example for…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may only include overseas travel as part of a course if either of the following applies: The Tertiary Education Commission has granted the TEO an exemption The TEO can establish that the travel is not funded by Student Achievement Component funding, or included in fees/course costs.
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Type:
-
Rule or condition
-
To gain an exemption, an application must meet all the following criteria: The overseas travel is integrally linked to stated academic course outcomes as described, for example in course material to learners and in academic course prescriptions and programmes The course is a compulsory requirement of a qualification and/or major The academic outcomes for the course cannot be achieved in any oth…
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Type:
-
Rule or condition
-
A letter from the appropriate body, endorsing the essential nature of the travel component of the course, must accompany an application for an exemption from the restriction on overseas travel . For private training establishments, the body is the New Zealand Qualifications Authority For tertiary education institutions, it is their academic board.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) seeking an exemption to the restriction on overseas travel must apply to the Tertiary Education Commission at least two months before starting to advertise or publish any information about the course or accepting enrolments. Once granted, an exemption remains in place and will normally only require review where there is a change to one of the following: T…
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Type:
-
Rule or condition
-
Subcontracted provision for Student Achievement Component funding will only be funded on the following basis: The tertiary education organisation (TEO) is responsible for the subcontracted provision as if it delivered the provision itself Where a subcontracted organisation ceases to operate, the principal TEO will provide alternative support for the learners affected until the learners have…
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Type:
-
Rule or condition
-
Subcontracted provision for TEOs for funding not received through an Investment Plan will only be approved if all the following conditions are met: The tertiary education organisation is responsible for the subcontracted provision as if it delivered it itself Where a subcontracted organisation ceases to operate, the principal tertiary education organisation will provide alternative support for…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) receiving Foundation-Focused Training Opportunities (FFTO) funding must do all of the following: Deliver training, as approved by the Tertiary Education Commission Provide a learning environment that is responsive and flexible to meet the physical, cultural and learning needs of learners Ensure that learners and other stakeholders are fully informed about…
-
Type:
-
Rule or condition
-
Tertiary education organisations must achieve the following targets for learners in Foundation-Focused Training Opportunities (FFTO) provision: A minimum of 80% of learners confirmed in TEC-funded FFTO training complete a course of study of at least 14 weeks Learners completing their course of study achieve at least 25 credits on average 38% of learners confirmed in TEC-funded FFTO provision…
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Type:
-
Rule or condition
-
Tertiary education organisations receiving Foundation-Focused Training Opportunities (FFTO) funding must make the following information available to the Tertiary Education Commission upon request: The daily record of learner attendance All relevant enrolment and supporting documentation required to verify an individual learner’s eligibility to undertake training Assessment and unit achievement…
-
Type:
-
Rule or condition
-
Tertiary education organisations delivering Foundation-Focused Training Opportunities (FFTO) programmes must provide the Tertiary Education Commission with all reports, information, and documents required when and as stated in the FFTO Handbook .
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Type:
-
Rule or condition
-
Tertiary education organisations receiving Skill Enhancement funding must make the following information available to the Tertiary Education Commission upon request: The daily record of learner attendance All relevant enrolment and supporting documentation required to verify an individual learner’s eligibility to undertake training Assessment and credit achievement results for each learner The…
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Type:
-
Rule or condition
-
Tertiary education institutions must provide the Tertiary Education Commission (TEC) with reports in a format specified by the TEC, which includes the following information: A summary of actual expenditure Achievement of agreed performance indicators and targets Any other information the TEC reasonably requests.
-
Type:
-
Rule or condition
-
Tertiary education organisations must make the following information available to the Tertiary Education Commission upon request: The daily record of learner attendance All relevant enrolment and supporting documentation required to verify an individual learner’s eligibility to undertake training Assessment and credit achievement results for each learner The learning plans and records of…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations: Any loss or damage to records that might affect the TEC’s ability to audit the TEO Changes in circumstances that may impact on funding eligibility Change in circumstances that may affect the TEO's ability to meet the conditions of funding.
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Type:
-
Rule or condition
-
The following principles underlie all requirements regarding inducements and are to be read as part of all conditions: Tertiary education organisations (TEOs) should not use public funds, whether in the form of tuition subsidies or student loans for fees/course costs, to fund private possession of material items Educational involvement and learning outcomes should be the motivation for learner…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) that receive Tertiary Education Commission (TEC) funding must use the funding responsibly. Example: TEOs must not use TEC or other government funding to fund items or activities such as lobbying or enrolment inducements.
-
Type:
-
Rule or condition
-
No course is eligible, or retains approval, for Student Achievement Component funding or approval for learner access to student allowances and the Student Loan Scheme if: learners obtain, as a result of enrolment or course completion, ongoing post-study possession of material items other than those that the TEC specifically allows the prospect of material or financial gain or personal advantage…
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Type:
-
Rule or condition
-
To comply with inducement policy, a scholarship comprising a fee refund by the tertiary education organisation must be paid directly to StudyLink or Inland Revenue (as appropriate) to offset any student loan amount owed by the learner recipient in relation to the course to which the scholarship applies, before any residual amount is paid to the learner.
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Type:
-
Rule or condition
-
A change of ownership or governance is any change to the ownership or governance structure of a private training establishment (PTE) that results in a difference from the ownership or governance structure that existed at the time the Tertiary Education Commission approved funding for the Investment Plan or issued the funding approval. These changes include, for example: change to the legal enti…
-
Type:
-
Rule or condition
-
Private training establishments (PTEs) must notify the relevant government agencies at least 28 days before the planned date of a change of ownership or governance.
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Type:
-
Rule or condition
-
If a private training establishment (PTE) is funded for education and services (the provision) as a result of purchasing another PTE's business, the purchasing PTE is liable to the Tertiary Education Commission (TEC) for any debt owed to TEC in relation to that provision by the vendor PTE.
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Type:
-
Rule or condition
-
Universities may aggregate enrolments when it is not practicable to record individual course enrolments in an ACE activity. This aggregation of enrolments results in 'notional EFTS'. Notional EFTS units must amount to no more than 10 percent of an individual university's annual ACE funding. Universities must record notional EFTS computations, and the reason why notional EFTS have been claimed,…
-
Type:
-
Rule or condition
-
A class of day school students, delivered by schools, private training establishments, rural education activities programmes, or community providers, may not be re-organised as an ACE course even if it is taken outside usual day school hours.
-
Type:
-
Rule or condition
-
Fee levels for learners enrolling in ACE programmes are to be recommended by the coordinator and approved by the Board of Trustees. Fees must realistically reflect the actual cost.
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Type:
-
Rule or condition
-
Schools may make Adult and Community Education (ACE) funding available for use by community organisations and other schools in their region that do not receive TEC funding. The funding may only be used to deliver ACE provision or to organise ACE activities. Schools must notify TEC of any proposal for making ACE funding avaliable to another organisation. The school must not require any…
-
Type:
-
Rule or condition
-
Rural education activities programmes may seek and receive co-payments from sources other than TEC for the development and operation of brokerage and facilitation services for community learning opportunities to communities of learners.
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Type:
-
Rule or condition
-
All tertiary education organisations recieving Adult and Community Education (ACE) funding must meet the ACE quality assurance arrangements by: Designing and providing ACE programmes and activities that align with the three funded ACE priorities; Developing and maintaining systems and practices that underpin ongoing quality assurance, including an annual self-review of those systems and…
-
Type:
-
Rule or condition
-
Organisations receiving Adult and Community Education (ACE) funding must do both the following: Meet external audit and review requirements for ACE quality assurance Complete an annual self-review of the ACE quality assurance action plan.
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Type:
-
Rule or condition
-
The following rules apply in respect of fees charged by tertiary education organisations (TEOs) that recieve Tertiary Education Commission funding for Adult and Community Education (ACE): All fees must be approved by the TEO's governing body Fees may be charged to learners on an activity-by-activity basis Fees should reflect the actual cost of the course, yet be appropriate for the purpose and…
-
Type:
-
Rule or condition
-
Adult and Community Education (ACE) funding must not be used to run professional development courses for teachers and tutors of ACE.
-
Type:
-
Rule or condition
-
The amount of Adult Literacy Educator funding for individual learners that an eligible tertiary education organisation (TEO) can receive may not exceed the maximum amount set by the Tertiary Education Commission (TEC) unless the TEO has obtained prior written approval from TEC.
-
Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) receiving Adult Literacy Educator (ALE) funding must do all of the following: Deliver one or more of the following: National Certificate in Adult Literacy Education (Vocational/Workplace) National Certificate in Adult Literacy Education (Educator) Diploma in Education (Adult Literacy and Numeracy Education) Graduate Diploma of Teaching (Adult Literacy and…
-
Type:
-
Rule or condition
-
For qualifications approved for Student Achievement Component (SAC) funding, tertiary education organisations (TEOs) can claim enrolments toward the SAC funding agreed in their Investment Plans only after the TEO has verified the learner’s identity and citizenship, and the learner has completed a valid enrolment as detailed in Rule ENR040. Enrolments of foreign students can be claimed only if…
-
Type:
-
Rule or condition
-
For the purposes of Student Achievement Component funding the following learners have domestic student status: A New Zealand citizen, which includes citizens of the Cook Island, Niue and Tokelau A New Zealand resident or permanent resident currently living in New Zealand An Australian citizen currently living in New Zealand An Australian permanent resident who has a returning resident’s visa an…
-
Type:
-
Rule or condition
-
The following learners are classified as domestic students: Persons who are in New Zealand to study under an exchange scheme approved by the Government Persons who are in New Zealand to study under an exchange scheme approved by the council of the tertiary education institution at which the person is, or is to be, enrolled. Note: The New Zealand Immigration Service (NZIS) approves all…
-
Type:
-
Rule or condition
-
Diplomatic personnel, their dependent children and other family members are entitled to domestic student status if they are citizens of a country with which New Zealand has a reciprocal agreement on tertiary fees and meet one of the following: In the case of diplomatic staff, are not engaged in full time study In the case of family members, form part of a diplomatic staff member’s household In…
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Type:
-
Rule or condition
-
The domestic student status of dependent children and other family members of foreign diplomatic personnel expires: at the end of the year that the diplomatic staff member ceases to hold his or her position, and in the case of dependent children, at the end of the year the dependent child turns 21 years of age if this occurs before the year in which the diplomatic staff member ceases to hold hi…
-
Type:
-
Rule or condition
-
To hold domestic student status, international Doctor of Philosophy students must be resident in New Zealand during their study, except for temporary absences for the purposes of their research as described in condition ENR007. A student enrolled in a New Zealand university but remaining resident overseas does not have domestic student status. Note: International PhD students with domestic…
-
Type:
-
Rule or condition
-
International Doctor of Philosophy (PhD) students qualifying for domestic student status retain domestic status and continue to attract Student Achievement Component subsidies on that basis when temporarily overseas for the purposes of doctoral research, and that travel is consistent with the enrolling university’s requirements and regulations. Note: International PhD students with domestic…
-
Type:
-
Rule or condition
-
To be considered a valid enrolment for Student Achievement Component funding and be eligible to access student allowances and the Student Loan Scheme, a domestic student studying overseas must be all of the following: A New Zealand citizen Enrolled in a course(s) leading to the award of a recognised qualification offered by a New Zealand tertiary education organisation (TEO) Enrolled at a New…
-
Type:
-
Rule or condition
-
A domestic student living overseas is not a valid enrolment for Student Achievement Component funding if the learner: is resident overseas and enrols at an overseas campus established by a New Zealand tertiary education organisation (TEO) travels overseas and enrols with an overseas provider is resident overseas and receives tuition primarily through an overseas site of a TEO, regardless of the…
-
Type:
-
Rule or condition
-
New Zealand permanent residents, and Australian citizens or permanent residents who are not currently resident in New Zealand, are not domestic students for Student Achievement Component funding.
-
Type:
-
Rule or condition
-
If secondary school students also study at a tertiary education organisation (TEO), the school and the TEO must ensure government funding for the learner is only claimed to the extent that the learner is engaged at the respective institutions.
-
Type:
-
Rule or condition
-
Student Achievement Component funding can be claimed by a tertiary education organisation for enrolments of secondary school students over the age of 16 only if both of the following are satisfied: The learner is not required to be absent from school during school hours to undertake the tertiary study, unless the school claims reduced funding for the learner The learner has a letter from their…
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Type:
-
Rule or condition
-
Tertiary education organisation (TEOs) must not accept learners younger than 16 years of age unless both of the following are satisfied: The learner has one of the following: A school exemption certificate from the Ministry of Education if the learner is full time with the TEO A letter from their secondary school principal (whether the learner wishes to enrol with a TEO within school hours or o…
-
Type:
-
Rule or condition
-
Recognised prior learning (RPL) requires clear documentation showing why the decision was made to accept RPL. Note: this applies to industry trainees as well as Student Achievement Component funded students. Examples of documentation include: an academic transcript, or an assessor’s record that the learner has demonstrated the required knowledge or skill.
-
Type:
-
Rule or condition
-
The tertiary education organisation (TEOs) must review the documentation of recognised prior learning during the admission process to ensure the Tertiary Education Commission does not fund the learner twice for the same programme of study or other acquisition of learning. TEOs must not claim funding for recognised prior learning credited to a learner. Note: this applies to industry trainees as…
-
Type:
-
Rule or condition
-
When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows: Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners Admission information must include all the following: Admission requirements…
-
Type:
-
Rule or condition
-
New Zealand Qualifications Authority-registered and accredited private training establishments (PTEs) and wānanga must ensure that: learners fully understand what is required of them in their proposed programme of study specific learning needs are identified and the PTE or wānanga has plans to address those needs and ensure learners have a reasonable chance of success.
-
Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may restrict the admission of learners through any of the following: Minimum entry standards for qualifications or courses Requirements for satisfactory academic progress Requirements for academic completion Setting admission limits in line with the TEO's Student Achievement Component funding level approved in its Plan.
-
Type:
-
Rule or condition
-
Subject to the Education Act 1989, tertiary education organisations must restrict the admission of learners in the case of qualifications or courses that have admission criteria set by a national agency.
-
Type:
-
Rule or condition
-
Tertiary education organisations must ensure their admission regulations specify the basis on which admission with preferential placement may occur.
-
Type:
-
Rule or condition
-
Tertiary education organisations must: specify the conditions upon which learners may defer their enrolment start dates ensure a claim for funding is not made for a learner whose enrolment is deferred. Note: This rule applies to Student Achievement Component funding and, in the case of industry trainees, Industry Training Funding
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Type:
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Rule or condition
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When confirming admissions, tertiary education organisations (TEOs) must: enrol learners who meet the TEO’s minimum entry standards for a qualification or course, unless entry to the qualification or course is restricted or the TEO is allowed to not enrol such learners ensure any committee or individual staff member who makes admission or selection decisions: has the delegated authority to make…
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Type:
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Rule or condition
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Tertiary education organisations must keep admission records that: confirm whether they have admitted, re-admitted or not admitted each learner are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must: notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment fo…
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Type:
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Rule or condition
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Tertiary Education Organisations (TEOs) must verify the identity of learners (domestic and foreign students) if the learner is enrolling in a programme of study leading to a qualification with an EFTS value of greater than 0.03. To verify learner identity, the TEO must validate the: full legal name date of birth gender citizenship or residency status. Where an Active NSN exists, it is…
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Type:
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Rule or condition
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Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Type:
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Rule or condition
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Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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Type:
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Rule or condition
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A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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Type:
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Rule or condition
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When a tertiary education organisation receives an application for admission and enrolment from foreign students or other full-cost learners, or domestic students who qualify for Student Achievement Component funding, it must access the National Student Index (NSI) and complete the following: For learners without a National Student Number (NSN), assign an NSN and create the NSI record For…
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Type:
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Rule or condition
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Tertiary education organisations must include the National Student Numbers for all learners reported within their Single Data Returns.
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Type:
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Rule or condition
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Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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Type:
-
Rule or condition
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A tertiary education organisation (TEO) must not claim Student Achievement Component (SAC) funding in relation to a learner unless the learner has completed an enrolment that is valid for SAC funding. An enrolment is valid for SAC funding if all of the following requirements are met: The learner has domestic student status, or is a foreign student enrolled in a research-based postgraduate…
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Type:
-
Rule or condition
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The Tertiary Education Commission will not consider a claim from a tertiary education organisation (TEO) for Student Achievement Component (SAC) funding in relation to a learner without a valid enrolment. A learner’s enrolment is invalid for SAC funding purposes in any of the following situations: Any of the requirements for a valid enrolment, as set out in condition ENR040, have not been met T…
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Type:
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Rule or condition
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Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover all 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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Type:
-
Rule or condition
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A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based. Note: this applies to industry trainees as well as institution-based students.
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Type:
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Rule or condition
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Private training establishments (PTEs) must do one of the following: Deposit, in a trust account (not an operating account), tuition fees and associated course costs accepted on or before the first seven calendar days of a programme of study Elect not to request tuition fees and associated course costs until the eighth day of a course (or a longer period set by the PTE).
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Type:
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Rule or condition
-
Tertiary education organisations (TEOs) may restrict the entry of learners to a qualification or course on the following grounds: Student Achievement Component (SAC) funding for the qualification is limited to a maximum amount or number of Equivalent Full-Time Student units The TEO has enrolments meeting the total SAC funding specified in its agreed Investment Plan Insufficient staff Insufficie…
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Type:
-
Rule or condition
-
If a tertiary education organisation offers a learner whose admission to a restricted course or programme has been declined an alternative place in a different qualification or course, the learner must formally accept the alternative offer in order to enrol.
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Type:
-
Rule or condition
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For courses or qualifications with selection criteria or restrictions, a tertiary education organisation must do both of the following: Ensure its council (in the case of tertiary education institutions) or committee or individual staff member with delegated authority determines the: maximum number of learners who may be enrolled in a particular qualification or course for a particular year…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may make an enrolment offer in writing or electronically, provided the offer meets all the following: Is clearly made on behalf of the TEO Is in a form that the learner and the TEO can retain Results in a permanent record held by the TEO.
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Type:
-
Rule or condition
-
Tertiary education organisations can use the Ministry of Education's generic enrolment form and add fields, but they must capture in the form the mandatory information detailed in the Single Data Return manual.
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Type:
-
Rule or condition
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The tertiary education organisation (TEO) must sign learners’ enrolment forms, on paper or electronically, to declare the documentation is accurate and complete. Once the TEO has made this declaration, it must include the learners' information in the Single Data Return.
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Type:
-
Rule or condition
-
Tertiary education organisations must confirm a learner’s enrolment by one of the following: The issue of a receipt for payment for fees/course costs The issue of a student identification card A letter with details of the learner’s courses. TEOs must validate learners' signed enrolment forms by countersigning them.
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Type:
-
Rule or condition
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If a learner breaches their enrolment contract, for example the learner fails to pay their tuition fees (including compulsory course costs), the enrolment is invalid for Student Achievement Component funding unless both the following are met: The learner has made a commitment to pay tuition fees (through the enrolment contract or through attendance on the course) The tertiary education…
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Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) requires a learner to re-enrol to continue studying for another teaching period, the TEO must enter into a new enrolment contract with the learner.
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Type:
-
Rule or condition
-
The principal tertiary education organisation in a subcontracting arrangement is responsible for documenting the compliance and enrolment requirements of the Education Act 1989, and of the Tertiary Education Commission, to an auditable standard.
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Type:
-
Rule or condition
-
If a learner changes their enrolment or withdraws from one or more courses, the tertiary education organisation (TEO) must update the learner’s enrolment contract to reflect the change(s). The TEO must send a copy of the updated enrolment contract to the learner.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) are responsible for security regarding learner electronic enrolments, and must specify appropriate security standards for staff and learners. Electronic signatures are acceptable when processes meet the specified level of security. Example: When using an electronic signature the learner uses an authenticated unique identifier and a password, which the…
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Type:
-
Rule or condition
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When issuing a unique identifier, the tertiary education organisation must do both of the following: authenticate the unique identifier through a passport or birth certificate when it is first issued ensure the unique identifier is: a minimum length (normally six digits) system generated randomly generated or based on user-supplied information not based on easily accessible information, for…
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Type:
-
Rule or condition
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When issuing a unique identifier, the tertiary education organisation must require learners to make a written statement with an original signature to declare that they: confirm that their evidence of identity belongs to them authorise the use of their unique identifier for admission and enrolment purposes accept responsibility for all uses of their unique identifier agree not to give their uniq…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must use current generally accepted standards of encryption for electronic learner enrolment processes. The TEO must then apply one or more of the following options for issuing authenticated identification: Authentication in person Postal applications Internet applications.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may accept online applications without proof of identity, and complete enrolment procedures later. In such cases, TEOs must ensure the learner completes a valid enrolment, according to the requirements for a valid enrolment set out in this documentation, before they report the enrolment through the Single Data Return to support any Student Achievement…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must do all of the following: Specify the period in which learners may change their enrolments or withdraw without penalty (less any administration charge) Cancel the enrolment of any learner who withdraws during the specified period for change or withdrawal. The enrolment must not be reported in the Single Data Return (SDR) Only claim Student Achievement…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must meet the following time period requirements when changes are made to enrolments supporting Student Achievement Component (SAC), including Youth Guarantee, funding: The period for change of enrolment and withdrawal must be measured from the date the teaching of a course commences TEOs must retain records of course involvement that are at an auditable…
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Type:
-
Rule or condition
-
To meet auditable standards, tertiary education organisations (TEOs) must record domestic student and trainee withdrawals. TEOs other than industry training organisations (ITOs) must record withdrawals on a withdrawal form, and must also record any change in enrolment or withdrawal in their student management system for reporting in the Single Data Return. ITOs must record trainee enrolment…
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Type:
-
Rule or condition
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The minimum time period for a learner who withdraws from any course to be eligible to support Student Achievement Component (SAC) funding is 10% of the course completed or one month completed, whichever is the lesser. If a learner withdraws, or is withdrawn, and receives any fee refund (where fees apply), the tertiary education organisation (TEO) may only claim the same proportion of the SAC…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must provide each learner with an invoice that: itemises the fees/course costs of each course in which the learner enrols links to the qualification(s) and courses the learner applied for on their enrolment form, and that have been included in the TEO's enrolment offer.
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Type:
-
Rule or condition
-
When collecting payment of fees via a student loan, tertiary education organisations (TEOs) must complete the following before recording fees/course costs: Gain the learner’s agreement to authorise the payment of fees/course costs from their loan account. TEOs must send a Verification of Study to StudyLink Receive confirmation that StudyLink has accepted the learner’s loan application Inform…
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Type:
-
Rule or condition
-
When learners have paid their tuition fees and associated costs, the tertiary education organisation must record the payment of fees on their student management system and issue a receipt.
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Type:
-
Rule or condition
-
A tertiary education organisation’s student management system must meet the following standards. It must: meet Student Achievement Component (SAC) recording and reporting requirements. This includes linking learner enrolments to academic qualifications and courses, and to Single Data Return requirements be documented to ensure users understand how the system works provide auditors with the…
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Type:
-
Rule or condition
-
Tertiary education organisations must record the following details of each learner’s programme of study: Confirmation of the learner’s application, admission, enrolment contract and payment of tuition fees and associated costs The qualification(s) in which the learner is enrolled for the current and previous teaching periods* The courses in which the learner is enrolled for the current and…
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Type:
-
Rule or condition
-
Tertiary education organisations must record the following Student Achievement Component (SAC) funding details in a learner’s record: The learner’s status, that is, if the learner is a domestic or foreign student The Equivalent Full-Time Student (EFTS) units generated by the learner’s enrolment on a course-by-course basis 1 The funding classifications of the EFTS factors generated by the…
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Type:
-
Rule or condition
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Tertiary education organisations must record learner results and report on result information as follows: The main assessment results of courses and/or qualifications for the enrolment period Other relevant academic information, for example scholarships awarded Information required for reporting to the Ministry of Education and the Tertiary Education Commission in the Single Data Return…
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Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) cannot claim Student Achievement Component funding in relation to a learner enrolment, the TEO must still collect the information required for their Single Data Return.
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Type:
-
Rule or condition
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Tertiary education organisations must keep the following records for the periods listed. Records Period Fees/course costs charged to learners, for example invoices and receipts 10 years Confirmation of a learner's eligibility to study 10 years Enrolment offers and contracts (including contracts with learners who withdraw), and enrolment records supporting Student Achievement Component funding…
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Type:
-
Rule or condition
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Rural education activities programmes (REAPs) can enrol learners who are younger than 16 in Adult and Community Education programmes. These enrolments must constitute less than 10 percent of total numbers. All learners must be residents in the geographic area covered by the REAP as defined by the Ministry of Education.
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Type:
-
Rule or condition
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When enrolling Modern Apprentices, a document verifying the trainee's age must be sighted and a copy retained. The person sighting the document must sign the trainee's Training Agreement record as having verified the trainee's age.
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Type:
-
Rule or condition
-
If a tertiary education organisation intends to cancel a course, it must inform learners affected by the cancellation by the end of the specified period for withdrawal.
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Type:
-
Rule or condition
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To be eligible to enrol in Foundation-Focused Training Opportunities programmes, learners must have been referred to a programme by Work and Income.
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Type:
-
Rule or condition
-
Universities may aggregate Adult and Community Education (ACE) enrolments when it is not practical to record individual course enrolments in an ACE activity. This aggregation of enrolments results in notional Equivalent Full-Time Students.
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Type:
-
Rule or condition
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For a tertiary education organisation (TEO) to receive Adult Literacy Educator funding, learners enrolled in approved qualifications must be 18 years or older and meet both of the following: Have the academic ability to complete the programme of study that leads to the approved qualification Have commitment to work in the adult literacy and numeracy education sector. Note: priority will be give…
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Type:
-
Rule or condition
-
To be eligible for enrolment in Youth Guarantee programmes learners must meet all of the following requirements: Be a domestic student as defined for Student Achievement Component funding Be 16 or 17 at the time of study commencement and not turn 18 within three months of beginning study in the Youth Guarantee-funded qualification Must not be enrolled in school Have either completed school year…
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Type:
-
Rule or condition
-
For organisations to receive Adult and Community Education funding, learners must meet all of the following criteria: Be aged 16 years or older Be a New Zealand citizen or Permanent Resident, currently resident in New Zealand Not be enrolled in secondary school full-time, subject to Rule ENR516.
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Type:
-
Rule or condition
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In exceptional circumstances a full time secondary school student aged 16 years or older, including adult students, may be enrolled in an Adult and Community Education (ACE) course/activity, subject to the following: The course or activity must occur outside normal school hours The student must have written approval from the student’s school principal The student must have written approval from…
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Type:
-
Rule or condition
-
Funding is payable for the number of eligible learners enrolled in the Gateway programme up to the number of learners agreed by the Tertiary Education Commission.
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Type:
-
Rule or condition
-
Notwithstanding any other condition, tertiary education organisations seeking access to the Tertiary Education Commission (TEC) funding for the first time, and not submitting financial performance information to another Government agency, must submit their financial viability documentation to TEC at least three months before the first intake of learners for whom they are seeking TEC funding.
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Type:
-
Rule or condition
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Private training establishments (PTEs) seeking funding, or a continuation of funding, must provide the Tertiary Education Commission with the following: Company Registration Certificate, Certificate of Incorporation or other recognition of legal status New Zealand Qualifications Authority (NZQA) registration and accreditation – PTEs must obtain registration and accreditation from NZQA before…
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Type:
-
Rule or condition
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To be eligible for Intensive Literacy and Numeracy funding, projects must meet all of the following: Be delivered at no cost to students Deliver a minimum of 100 direct learning hours per individual student within a 5–20 week period (organisations can seek funding for more than one module) Use the Literacy and Numeracy for Adults assessment tool to measure literacy and numeracy gains and outcom…
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Type:
-
Rule or condition
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To be eligible for Intensive Literacy and Numeracy funding, learners must meet both of the following Be a NZ citizen or permanent resident Meet one of the following: Have 80 credits or less on the National Qualifications Framework Have more than 80 credits, but less than a combined total of 12 credits in literacy (English) and numeracy (Mathematics) unit/achievement standards.
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Type:
-
Rule or condition
-
For a tertiary education organisation to receive Intensive Literacy and Numeracy funding, learners must have low levels of literacy and/or numeracy, considered as below level three on the Adult Literacy and Life Skills Survey.
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Type:
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Rule or condition
-
To be an eligible trainee a person must be one of the following: An employee, employed in New Zealand A member of the New Zealand Defence Force A volunteer who is in an arrangement with an organisation in New Zealand that is in the nature of employment and forms part of a command and control structure where the following apply: clear contractual obligations between the parties regular or roster…
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Type:
-
Rule or condition
-
To be eligible for industry training funding, a trainee must meet the following: Have a valid training agreement, on the last day of the month for which funding is sought, as defined in Rule ITO004 [1] Not be enrolled in a programme that they have already completed Be in an industry that is one of the following: Under the Industry Training Organisation's (ITO's) recognised industry coverage…
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Type:
-
Rule or condition
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Training subsidised by the Industry Training Fund (ITF) is for each of the following: Employees in formal training agreements that are linked to employment agreements Self-employed contractors in formal training agreements with the organisation with which they have a principal contract of services Members of the New Zealand Defence Force with a training agreement between the member and the New…
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Type:
-
Rule or condition
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To claim funding, each trainee must have a valid training agreement that complies with the following requirements: In the case of an eligible trainee who is: employed, the training agreement is part of, or linked to, an employment agreement entered into by the trainee and their employer pursuant to the Employment Relations Act 2000 a member of the New Zealand Defence Force, the training agreeme…
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Type:
-
Rule or condition
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Industry training organisations (ITOs) must not deliver training themselves. ITOs must not have any ownership stake in an organisation with which the ITO wishes to arrange training delivery.
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Type:
-
Rule or condition
-
To be eligible for industry training funding industry training organisations (ITOs) must be fully or provisionally recognised under the Industry Training Act 1992. Industry training must be within the ITO's Gazetted industry or industries or outside the ITO's recognised industry coverage where the industry training has been approved by the Tertiary Education Commission under section 10A of the…
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Type:
-
Rule or condition
-
Embedded Literacy and Numeracy (ELN) funding is to be used to improve literacy and numeracy through, but not limited to, the following actions. All industry training organisations (ITOs) receiving ELN funding must undertake all these activities: Identify literacy and numeracy skills that are required by trainees within the ITO’s recognised industry Identify and arrange for any changes to the…
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Type:
-
Rule or condition
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Industry training organisations (ITOs) receiving embedded literacy and numeracy funding must do all of the following: Engage appropriately qualified and experienced persons or organisations Retain all records of the initial needs analysis, and maintain an overview and summative assessments of all trainees participating in the programme Take part in any evaluation process that may be organised b…
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Type:
-
Rule or condition
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Industry training organisations receiving Embedded Literacy and Numeracy (ELN) funding must keep records that the Tertiary Education Commission (TEC) may request from time to time, including: accurate numbers of trainees receiving embedded literacy and numeracy training at any given time initial needs analysis records records of training progress, including exit assessments written consent from…
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Type:
-
Rule or condition
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Limited Credit Programmes (LCPs) are eligible for industry training funding only if they meet all the following: Comprise Unit Standards drawn from a registered national certificate(s) within the industry training organisation's (ITO's) Gazetted coverage and for which the ITO has TEC funding approval Provide a pathway toward the national certificate(s) from which they have been developed Be no…
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Type:
-
Rule or condition
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A Supplementary Credit Programme (SCP) may receive funding approval only if all the following are met: The SCP is for use within the industry training organisation's (ITO’s) current Gazetted coverage The SCP forms part of an existing and registered national certificate(s) or national diploma(s) (the qualification), for which the ITO has funding approval The SCP is for a minimum of 20 credits an…
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Type:
-
Rule or condition
-
Industry Training Funding is provided for training toward achievement of the following: National certificates National diplomas Limited Credit Programmes and Supplementary Credit Programmes derived from these. National qualifications must cover a skill within the industry training organisation's (ITO's) Gazetted coverage. The criteria for national certificate funding approval are as follows The…
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Type:
-
Rule or condition
-
An industry training organisation (ITO) may arrange delivery of training at New Zealand Qualifications Framework (NZQF) level 5 and above provided both the following are met: The volume of funding for training at level 5 and above does not exceed 10% of the ITO’s total volume of training funded by the Industry Training Fund (ITF), unless approved by the Tertiary Education Commission (TEC) The…
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Type:
-
Rule or condition
-
An industry trainee can attract industry training funding for a maximum of 5.833 credits per month (i.e. 70 credits in any one 12 month period). A trainee may enrol in more than the limit by enrolling in multiple programmes, but the additional credits cannot be claimed for funding unless the Tertiary Education Commission has allowed an exception.
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Type:
-
Rule or condition
-
Industry training funding is only provided for active trainees achieving credits, in a programme approved for funding by the Tertiary Education Commission (TEC), in the year for which funding is claimed by the relevant industry training organisation (ITO). Trainees not achieving credits are not eligible for funding unless either of the following applies: Eighty percent or more of trainees…
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Type:
-
Rule or condition
-
The number of Standard Training Measures funded per valid enrolment per year is the total number of credits in the programme divided by the average number of years needed to complete the programme ("duration"), divided by 120. The duration is initially nominated by the industry training organisation (ITO) when seeking funding approval from the Tertiary Education Commission (TEC) for the…
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Type:
-
Rule or condition
-
Industry training organisations must maintain their own trainee management systems, which must meet all the following standards: Record trainees' personal details linking trainees' enrolments to qualifications and programmes Be able to provide the information required by the Industry Training Register (from 1 January 2011) Meet any Industry Training Fund recording and reporting requirements…
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Type:
-
Rule or condition
-
Training programmes arranged by industry training organisations and undertaken by Modern Apprentices must meet all the following: Comprise at least 100 credits on the New Zealand Qualifications Framework (NZQF) Be at NZQF levels 3 or 4 Include the opportunity to learn generic skills relevant outside the specific industry to which they are linked. Programmes delivered to Modern Apprentices must…
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Type:
-
Rule or condition
-
For a trainee to be eligible for industry training funding as a Modern Apprentice, a co-ordination fee must be paid in relation to the trainee to a Modern Apprentice Co-ordinator via a funding agreement paid under the Modern Apprenticeship Training Act 2000. Modern Apprentices must be between 16 and 21 years of age (on entry to the programme) with some exceptions. Modern Apprentices must also: …
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Type:
-
Rule or condition
-
Every subcontracting arrangement must be covered by a written subcontracting agreement, which must include all the following requirements: Specify the functions and responsibilities being subcontracted The subcontracted party must keep complete and up-to-date records of all information necessary to meet its obligations under the contract The subcontracted party's records and premises can be…
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Type:
-
Rule or condition
-
When a tertiary education organisation (TEO) fails to remedy a compliance breach within the timeframe set by the Tertiary Education Commission (TEC), the TEC may, without limiting its rights under any funding agreements with the TEO, do one or more of the following: Suspend funding for a period that the TEC considers appropriate Recover funds on demand or off set against any funds payable by th…
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Type:
-
Rule or condition
-
The following are situations when a private training establishment (PTE) must contact the Tertiary Education Commission (TEC) Service Centre: Cancellation of New Zealand Qualifications Authority registration and/or accreditations and/or approval – notify the TEC immediately Liquidation/receivership of PTE, or when the PTE's financial viability may be affected – notify the TEC immediately Change…
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Type:
-
Rule or condition
-
Private Training Establishments (PTEs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a PTE may have under its Investment Plan or any funding agreement with the Tertiary Education Commission (TEC). The PTE must: Supply any financial, statistical or other information requested by the TEC in…
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Type:
-
Rule or condition
-
The Tertiary Education Commission (TEC) monitors delivery of Gateway provision through: the number of learners individual learning plans acquisition of qualifications, or credits towards them, by learners achievement of employment and further training outcomes by learners participation of Māori and Pacific learners any other matter or aspect of Gateway provision that the TEC reasonably consider…
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Type:
-
Rule or condition
-
Significant changes to a qualification include changes to the: Equivalent Full-Time Student (EFTS) value of a qualification, which may result from a change in the credit value, or a change in the number of teaching weeks or learning hours. However, if the change in EFTS value is the result of revision of a unit standard, the tertiary education organisation (TEO) does not require re-approval fro…
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Type:
-
Rule or condition
-
A qualification is ineligible for Student Achievement Component or Youth Guarantee funding if any of the following apply: It has been developed for a specific employer It is restricted to the staff of a specific employer It is a discrete very short programme of learning (generally less than 20 credits) with a focus on Health and Safety requirements It is a discrete very short programme of…
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Type:
-
Rule or condition
-
The Tertiary Education Commission will only fund qualifications that are quality assured by the appropriate quality assurance body. For qualifications delivered by wānanga, the wānanga’s academic board must internally approve all qualifications before requesting approval from the appropriate body, listed after each qualification type: Local Certificates, Local Diplomas, and short awards – the N…
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Type:
-
Rule or condition
-
Before the Tertiary Education Commission (TEC) approves a new or significantly changed qualification for Student Achievement Component (SAC) funding, the following apply: All tertiary education organisations (TEOs) must ensure the qualification meets the eligibility requirements for SAC funding The funding-related details for the qualification (for example the Funding Category) must be approved…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) submitting qualifications for approval for Student Achievement Component (SAC) funding or, additionally, learner access to student allowances and the Student Loan Scheme, must do all the following: Submit the application for approval using the Services for Tertiary Education Organisations website Send the appropriate approval documentation from the extern…
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Type:
-
Rule or condition
-
Student Achievement Component (SAC) or Youth Guarantee funding or, additionally, learner access to student allowances and the Student Loan Scheme will begin from the first course enrolments after the Tertiary Education Commission (TEC) has approved the qualification for such funding or learner access. The TEC will not backdate funding, or approval for learner access to student allowances and th…
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Type:
-
Rule or condition
-
The two steps below outline how minor changes to qualifications are approved for funding purposes. Minor changes are approved before they are submitted to the Tertiary Education Commission (TEC) as follows: For tertiary education institutions (TEIs), the academic board approves the minor changes to a qualification internally, and TEIs must supply academic board minutes to the TEC as evidence of…
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Type:
-
Rule or condition
-
Before a tertiary education organisation (TEO) submits a new course to the Tertiary Education Commission (TEC) for Student Achievement Component (SAC) or Youth Guarantee (YG) funding approval, the TEO must ensure the qualification of which the course is a part meets the eligibility requirements and is approved for SAC or YG funding. Note: Before the TEC can approve a new course for SAC/YG…
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Type:
-
Rule or condition
-
Where the following circumstances apply in relation to national certificates and diplomas, the tertiary education organisation (TEO) must take the action stated in the table below: Exception Action Qualifications that have credit totals that vary by more than 5% from the standard specified in the qualification prescription for the national certificate or diploma. TEOs must not class this…
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Type:
-
Rule or condition
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Where tertiary education organisations submit a qualification with strands for approval for Student Achievement Component funding, they must propose the Equivalent Full-Time Student value of the strand with the highest credit value they are approved to deliver.
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Rule or condition
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If a qualification comprises two or more strands, the Equivalent Full-Time Student (EFTS) factor for each course is determined by dividing each course's credits as follows: for qualifications comprising of up to 120 credits, or 120 credits per year (the number of credits in a full-time year of study), by 120 for qualifications comprising more than 120 credits and delivered in one year, by the…
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The Tertiary Education Commission (TEC) only recognises two situations where the Equivalent Full-Time Student (EFTS) value for a qualification (or combination of qualifications) may differ from the norm: Where a tertiary education organisation is delivering a programme in less than the normal amount of time Note: This normally results in a reduced EFTS value in relation to the qualification’s…
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When a tertiary education organisation (TEO) requires all learners enrolled in a qualification to study for more than the normal learning hours per teaching week, the Tertiary Education Commission (TEC) will consider an Equivalent Full-Time Student (EFTS) value for the qualification that is higher than would be derived from the teaching weeks, provided the relevant quality assurance body has…
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A tertiary education organisation (TEO) must demonstrate all of the following before the Tertiary Education Commission will base a higher Equivalent Full-Time Student (EFTS) value (for study exceeding the normal learning hours per week) on learning hours: Learners who are awarded the qualification achieve an equivalent academic standard to those completing similar qualifications in a normal…
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If the Tertiary Education Commission is not fully satisfied that a higher-than-normal Equivalent Full-Time Student (EFTS) value (for study exceeding the normal learning hours per week) should be based on learning hours, the tertiary education organisation must determine the EFTS value for the qualification based on the number of full-time-equivalent teaching weeks.
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When a programme takes a variety of approaches to accelerated study, the tertiary education organisation must negotiate the Equivalent Full-Time Student value with the Tertiary Education Commission.
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If additional courses become the expected norm for all learners undertaking a qualification, the Tertiary Education Commission (TEC) regards this as a significant change to the qualification, requiring new approval by an external quality assurance body. The TEC would reset the Equivalent Full-Time Student (EFTS) value of that qualification to no more than one EFTS unit for each 12 month period…
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Tertiary education organisations (TEOs) must disaggregate qualifications into component courses before an external quality assurance body approves the qualifications. TEOs must allocate Equivalent Full-Time Student (EFTS) factors to each course within the qualification.
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Rule or condition
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Tertiary education organisations (TEOs) must provide the Tertiary Education Commission with accurate information about the qualification. TEOs must do all of the following: Disaggregate the qualification into component courses based on the content and the way the delivery of learning is organised Determine the credits or points, plus the planned learning hours and full-time weeks of study for t…
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Tertiary education organisations (TEOs) must supply information to the Tertiary Education Commission (TEC) that academically justifies a decision not to disaggregate a qualification. The TEC will not, in the absence of other supporting information, approve funding for a single course leading to a qualification that the TEO has not disaggregated.
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Rule or condition
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Tertiary education organisations (TEOs) may submit, as Student Achievement Component-related enrolments in Single Data Returns, additional Equivalent Full-Time Student (EFTS) units based on the courses taken for learners whose enrolment legitimately exceeds the EFTS value of a qualification, provided that: exceeding the EFTS value is an exceptional case resulting from learner choice the TEO can…
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The Tertiary Education Commission has final approval of the course classifications made by tertiary education organisations.
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If a learner takes extra courses outside a qualification funded under a programme classification, the Tertiary Education Commission determines Investment Plan funding supported by these extra courses according to the appropriate course-specific classification.
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For undergraduate qualifications, tertiary education organisations (TEOs) may claim only aggregated qualifications in the programme classifications. TEOs must not place postgraduate qualifications in programme classsifications in their entirety, but must disaggregate postgraduate qualifications and classify courses individually according to the 1–39 Classification Prescription.
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Tertiary education organisations must disaggregate professional qualifications into courses when reporting in their Single Data Returns. Optional non-professional courses that form part of a professional qualification must be classified under the course classification, not the programme classification.
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Certificates and diplomas are only classified as postgraduate when both the following apply: They build on the undergraduate degree of the same discipline at level 8 or higher They are equivalent to the first year (Diploma) or half year (Certificate) of a master’s degree.
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Postgraduate classification is appropriate for honours programmes meeting any of the following criteria: honours programmes that require admission from a completed bachelor’s degree a final-year honours’ stream into which learners are specifically admitted courses that are specific to the honours’ stream.
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International students undertaking postgraduate research-based qualifications are eligible for specified Student Achievement Component funding in Funding Categories A5 to M5, except those enrolling in a Doctor of Philosophy programme at a New Zealand university after 19 April 2005. Note: International students funded under Funding Categories A5 to M5 include Doctor of Philosophy students who…
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To be classified as research-based postgraduate study, a programme of study must meet all of the following: Have an Equivalent Full-Time Student (EFTS) value of at least one EFTS unit. This total may be spread over more than one academic or calendar year Include one or more courses at level 8 or higher on the New Zealand Qualifications Framework, totalling a minimum of one EFTS unit Learners'…
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Tertiary education organisations must not record the following as research-based postgraduate: A course that is preparatory to a thesis, such as research methods A research project with less than one Equivalent Full-Time Student unit.
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Tertiary education organisations must record a thesis as research-based postgraduate if it is one Equivalent Full-Time Student unit or more. It may span more than one academic or calendar year.
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The following must not be classified as postgraduate: The fourth year of a four-year undergraduate degree A graduate certificate or diploma that equates to the final year of an undergraduate degree and is open to graduate learners from a variety of disciplines.
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The maximum Equivalent Full-Time Student (EFTS) value for a doctorate is usually four EFTS units. In exceptional circumstances, a tertiary education organisation may claim up to five EFTS units on approval from its council (or an academic committee with delegated authority to give such approvals). This applies if the research demands mean that an individual learner cannot complete the programme…
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Tertiary education organisations must classify postgraduate courses following on from qualifications within single programme classifications in the same way as all other courses, according to the 1–39 Classification Prescription.
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Tertiary education organisations must classify courses in postgraduate teaching qualifications as classification #03, unless the disaggregated courses meet all the following criteria: The course is designed for learners who have a pre-service teaching qualification recognised by the New Zealand Teachers Council The course contains a practical component of 50% or more at level 8 or equivalent,…
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The 2011 funding caps are: Medical undergraduate – year one intake of 445 places Dentistry – year one intake of 54 places (University of Otago) Veterinary science – total undergraduate enrolment of 340 places (Massey University) Specialist large animal science – total learner enrolment of 70 EFTS (Lincoln University) Aviation – 600 EFTS. From 1 January 2011 there is no separate funding limit o…
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In exceptional circumstances the Tertiary Education Commission (TEC) will consider approving funding of more than one Equivalent Full-Time Student per year for a qualification. A tertiary education organisation (TEO) seeking such approval must first meet all the following requirements. Once these requirements are met, the TEC will consider the specific merits of applications on a case-by-case…
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Rule or condition
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It is a requirement for approval of funding a qualification at more than 1 EFTS per year that the tertiary education organisation (TEO) provide for students who are not able to complete the qualification in the reduced time frame. The TEC will advise the TEO if any further information is required in addition to information that was provided to, and considered by, the relevant quality assurance…
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Before the Tertiary Education Commission approves a new or significantly changed qualification for learner access to student allowances and the Student Loan Scheme, both of the following must apply: The qualification must be approved for Student Achievement Component or other government funding - see Approving qualifications for funding The qualification must be recognised by the relevant quali…
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To be eligible for Workplace Literacy funding, training programmes must use the Literacy and Numeracy for Adults assessment tool to measure literacy and numeracy gains and outcomes for funded learners: Each learner must be assessed against at least one strand of the Learning Progressions, selected from either the reading or the numeracy strand Follow-up assessments must be against the same…
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Institutes of technology and polytechnics, wānanga, and private training establishments approved for Student Achievement Component funding, are eligible to provide Youth Guarantee qualifications and receive Youth Guarantee funding.
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To be eligible for Youth Guarantee funding, qualifications must be at levels one to three on the New Zealand Qualifications Framework, and include embedded literacy and numeracy.
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A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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To ensure ongoing eligibility for funding, tertiary education organisations (TEOs) other than institutions, not providing financial performance information to the Government, including Government agencies, must provide the Tertiary Education Commission (TEC) with an annual attestation, in the form of a Statutory Declaration, as to the financial stability of the TEO. Such TEOs receiving more tha…
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Rule or condition
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A change of delivery site or delivery mode may affect the Tertiary Education Commission's (TEC’s) approval of the qualification: Private training establishments and wānanga must obtain approval from the New Zealand Qualifications Authority (NZQA) to deliver all qualifications through additional delivery sites or delivery modes, notify the TEC of the new site or mode and provide evidence of NZQA…
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To be eligible for Student Achievement Component or Youth Guarantee funding or learner access to student allowances and the Student Loan Scheme, a qualification must be all of the following: A certificate, diploma, degree, or short award Quality assured by the appropriate quality assurance body for the tertiary education organisation Open to the public for enrolment. To be eligible for funding …
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Private training establishments [1] (PTEs) are eligible for Student Achievement Component (SAC) funding for quality assured qualifications with 40 or more compulsory credits at or above level 3 on the New Zealand Register of Quality Assured Qualifications (the Register). Qualifications meeting this requirement may include courses at level 1 and 2 on the Register. PTEs are eligible for SAC…
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New Zealand Qualifications Authority approval is required for new or significantly changed private training establishment (PTE) qualifications to be eligible for Student Achievement Component funding or, additionally, learner access to student allowances and the Student Loan Scheme. The PTE's accreditation may also need to be extended if the new or changed qualification is outside the scope of…
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Rule or condition
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To access Student Achievement Component funding, or for, additionally, learner access to student allowances and the Student Loan Scheme, tertiary education organisations (TEOs) must be one of the following: Accredited by the relevant quality assurance body to deliver the content of a qualification Able to show that there is an arrangement in place with an accredited TEO to deliver any content f…
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Universities must approve all qualifications internally before requesting external quality assurance approval from the Committee on University Academic Programmes. All university qualifications that include assessment against unit standards must also be referred to the New Zealand Qualifications Authority for the appropriate accreditation. Qualifications leading to registration as a teacher mus…
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The Tertiary Education Commission will only fund qualifications delivered by institutes of technology and polytechnics (ITPs) that are quality assured by the New Zealand Qualifications Authority (NZQA). The ITP's academic board must approve qualifications internally before requesting NZQA approval. Qualifications leading to registration as a teacher must first be approved by the New Zealand…
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Private training establishments require approval by the New Zealand Qualifications Authority (NZQA) for all qualifications. Qualifications offered by distance delivery require NZQA approval of distance delivery. Qualifications leading to registration as a teacher must be approved by the New Zealand Teachers' Council before being considered by NZQA. Note: Before 2005, private training…
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Rule or condition
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To be eligible for Student Achievement Component (SAC) or Youth Guarantee funding, a course must meet all of the following: Have the appropriate internal and/or external quality assurance Be part of a qualification approved for SAC funding Comply with fees policy requirements Be open to the public for enrolment.
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The following courses are ineligible for Student Achievement Component or Youth Guarantee funding: A course that has been developed for a specific employer A course that is restricted to the staff of a specific employer.
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To receive Student Achievement Component funding for individual programmes of study that consist of courses or unit standards selected from approved qualifications tertiary education institutions (TEIs) must set up a Certificate of Proficiency (COP) or a Certificate of Personal Interest (CPI) as a generic qualification under which to record individual programmes. Tertiary education institutions…
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If a number* of learners wish to take the same programme of study, the tertiary education institution must do both the following: Establish the programme of study as a formal qualification Obtain the appropriate formal quality assurance and seek the Tertiary Education Commission's approval for Student Achievement Component funding through the Investment Plan and, if sought, learner access to…
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Tertiary education organisations offering a national certificate or national diploma on the New Zealand Qualifications Framework (NZQF) must use the same code as used on the NZQF for all references to the qualification. Note: The format of the qualification code is alphanumeric. It has two letters followed by four numbers. The two letters are a standard code, for example NC (National…
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When determining the Equivalent Full-Time Student (EFTS) value of qualifications, tertiary education organisations (TEOs) must do all of the following: Use the following three methods to determine the EFTS value: Credits or points Learning hours Full-time weeks Determine the EFTS value of a qualification using the credits or points method, and then check the result by the hours and weeks of…
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Rule or condition
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When calculating the Equivalent Full-Time Student (EFTS) value using the credits or points method, a tertiary education organisation must do all of the following: Ensure that approval documentation includes the total credits or points required for the qualification to establish its EFTS value Calculate the EFTS value of a qualification using credits as follows: Determine the standard number of…
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To calculate the Equivalent Full-Time Student (EFTS) value of a qualification using the learning hours method, a tertiary education organisation must: Determine the qualification’s total learning hours Divide this by the standard measurement of a full-time year (1,200 hours). Example: The following is an example and is not part of the Rule: The total learning hours for one semester are 600 hour…
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For funding purposes learning hours and full-time weeks of learning include: lecturer and tutor contact hours, including workshops and tutorials tests and assignments supervised practical placements study time self-directed learning with tutorial support available exam periods.
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To calculate the Equivalent Full-Time Student (EFTS) value based on the standard full-time equivalent teaching weeks (34) of learning, a tertiary education organisation must determine the length of the qualification in weeks and then do one of the following: Divide this number by 34 Multiply this number by 0.03. Example: The following is an example only and is not part of the Rule: If the…
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Tertiary education organisations (TEOs) must provide information on the three methods of calculating Equivalent Full-Time Student (EFTS) values (credits or points, learning hours, and teaching weeks) when they enter the qualification details on the Tertiary Education Commission (TEC) Qualifications Register. Note: The convergence of these three methods is a signal that learners studying for a…
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The Tertiary Education Commission (TEC) will take a conservative approach to funding accelerated or compressed programmes of study. The convergence of all three methods of determining the Equivalent Full-Time Student (EFTS) value will be considered by the TEC when deciding on the appropriate EFTS value for funding purposes. Note: Some tertiary education organisations allow learners to complete…
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When a qualification is measured in credits, a tertiary education organisation must calculate the Equivalent Full-Time Student (EFTS) factor for each course by: dividing the number of credits in the course by the total number of credits in the qualification, then multiplying this number by the EFTS value of the qualification. The following is provided as an example, and is not part of the Rule:…
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When tertiary education organisations calculate the Equivalent Full-Time Student (EFTS) factors of courses, they must: Express the EFTS factors as numbers with four decimal places Example 0.1250 or 0.6667 Use the same measuring tools they used to determine the EFTS value of the qualification Ensure the sum of the EFTS factors for the courses in the longest strand (if more than one strand)…
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When a tertiary education organisation (TEO) delivers a qualification in one year and the credits exceed 120, the TEO must calculate the courses' Equivalent Full-Time Student (EFTS) factors using the total actual credits (not 120). Example: The following is provided as an example, and is not part of the Rule: For a qualification with a total of 135 credits and an EFTS value of one unit, the…
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When a qualification, up to and including New Zealand Qualifications Framework level 7, comprises a full teaching year of between 34 and 52 weeks, it has an Equivalent Full-Time Student (EFTS) value of one unit, unless the Tertiary Education Commission (TEC) has approved an exception to this limit. Note: In exceptional circumstances, the TEC negotiates variations with individual tertiary…
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Rule or condition
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When classifying courses tertiary education organisations must do all of the following: Assign a classification for each course based on the subject matter of the course Ensure at least 90% of the content or subject matter of a course fits into a single classification Classify both new and significantly changed courses correctly.
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Tertiary Education Organisations (TEOs) receiving Youth Guarantee (YG) funding must report through the Single Data Return (SDR) by the date listed in the SDR extract timetable. Reporting includes course and qualification completions. If this condition is not complied with, then under section 159YG of the Education Act 1989 the Tertiary Education Commission (TEC) may suspend or revoke funding. …
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