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All organisations receiving Adult and Community Education (ACE) funding must: Work with communities and other local ACE providers in the development of their ACE programmes and activities to meet identified community learning needs, and Comply with ACE quality assurance arrangements, which includes ongoing annual self-review of progress against the arrangements.
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Type:
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Rule or condition
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Schools receiving Gateway funding must do all of the following: Develop individual learning plans for funded learners Enter into a written agreement with each employer providing workplace learning, recording the objectives and the duration of any placement before the placement commences Ensure that each learner is provided with any tools, equipment, safety clothing and tuition materials that ma…
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Type:
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Rule or condition
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Gateway funding must not be used for any of the following: Activities already funded by the Crown Charging for the school space used by the Gateway Co-ordinator Charging for the use of school office services, except for additional staff resources needed to meet Gateway requirements.
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Type:
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Rule or condition
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Schools receiving Gateway funding must achieve the following targets: An average occupancy level of at least 75% over the calendar year The average number of credits achieved per learner must meet or exceed the national standard of 10 credits on the New Zealand Qualifications Framework.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must: not seek or obtain funding from any other Crown source to fund the same part of the TEO's activities funded by the Tertiary Education Commission (TEC), unless authorised by the TEC notify the TEC immediately the TEO becomes aware of any circumstances that might result in a breach of this condition.
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Type:
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Rule or condition
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Where funding is owed by a tertiary education organisation (TEO) to the Tertiary Education Commission (TEC), it will be recovered by one or more of the following methods: A reduction in the next payment due If the next payment due is not large enough, then the TEC will also issue a 'letter of demand' for the remaining funding to be repaid Set-off against any funding or money payable to the TEO …
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Type:
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Rule or condition
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Every tertiary education organisation (TEO) to which funding is payable by the Tertiary Education Commission (TEC) must, if required on reasonable grounds, satisfy the TEC that the TEO's financial viability or other circumstances: will not put funding paid to the TEO at risk are not such that payments to the TEO may be unjustified will not put the delivery of funded courses and qualifications t…
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Type:
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Rule or condition
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In relation to monitoring, private training establishments, rural education activities programmes, and schools must do all the following: Make available any financial reports, statistical or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the TEC* Inform learners when they enrol that their records may be accessed for monitoring…
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Type:
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Rule or condition
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Rural Education Activities Programmes (REAPs) and schools must contact the Tertiary Education Commission (TEC) with any changes in circumstances that may affect funding eligibility, including the ability to meet the conditions of the Investment Plan or any funding agreement with the TEC.
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Type:
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Rule or condition
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The following forms must be completed and submitted to the Tertiary Education Commission (TEC) in accordance with the Gateway Handbook: Gateway student details form Gateway student withdrawal form Three month labour market outcome form The details of learner credit results.
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Type:
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Rule or condition
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Schools must keep sufficient financial records and accounts relating to funds received and paid out for the purposes of Gateway delivery to enable a balance to be identified both throughout the year and at the end of each calendar year. Schools must negotiate with the Tertiary Education Commission regarding the use of any credit balance that may have accrued.
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Type:
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Rule or condition
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Student Achievement Component-funded tertiary education organisations must complete a Single Data Return for the following: All valid learner enrolments, both formal and informal All learner withdrawals, both formal and informal.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) receiving Intensive Literacy and Numeracy funding must submit three reports to the Tertiary Education Commission for the year in which funding applies. This includes two update reports on the following: Number of learners Learner hours The National Student Number (NSN) for all learners enrolling during the reporting period. The first and second reports a…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) receiving Foundation-Focused Training Opportunities (FFTO) funding must do all of the following: Deliver training, as approved by the Tertiary Education Commission Provide a learning environment that is responsive and flexible to meet the physical, cultural and learning needs of learners Ensure that learners and other stakeholders are fully informed about…
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Type:
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Rule or condition
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Tertiary education organisations must achieve the following targets for learners in Foundation-Focused Training Opportunities (FFTO) provision: A minimum of 80% of learners confirmed in FFTO training complete a course of study of at least 14 weeks All learners completing a minimum 14 week course achieve at least three unit standards A minimum of 38% of learners achieve employment outcomes…
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Type:
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Rule or condition
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Tertiary education organisations receiving Foundation-Focused Training Opportunities (FFTO) funding must make the following information available to the Tertiary Education Commission upon request: The daily record of learner attendance All relevant enrolment and supporting documentation required to verify an individual learner’s eligibility to undertake training Assessment and unit achievement…
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Type:
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Rule or condition
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Tertiary education organisations delivering Foundation-Focused Training Opportunities (FFTO) programmes must provide the Tertiary Education Commission with all reports, information, and documents required when and as stated in the FFTO Handbook (PDF, 496 Kb).
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) receiving Youth Training funding must: Deliver training, including support services and workplace learning, in the geographical area as approved by the Tertiary Education Commission Provide a learning environment that is responsive and flexible to meet the physical, cultural and learning needs of learners Ensure that all learners and other stakeholders ar…
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Type:
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Rule or condition
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Tertiary education organisations receiving Youth Training funding must achieve the following targets: At least 60% of learners have progressed into, and are in, further training, education, or employment at two months after leaving the programme On average learners leaving the programme achieve at least 20 credits on the New Zealand Qualifications Framework Maintain occupancy of at least 75% fo…
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Type:
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Rule or condition
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Tertiary education organisations must make the following information available to the Tertiary Education Commission upon request: The daily record of learner attendance All relevant enrolment and supporting documentation required to verify an individual learner’s eligibility to undertake training Assessment and credit achievement results for each learner The learning plans and records of…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations: Any loss or damage to records that might affect the TEC’s ability to audit the TEO Changes in circumstances that may impact on funding eligibility Change in circumstances that may affect the TEO's ability to meet the conditions of the Investment Plan agreed with the TEC or t…
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Type:
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Rule or condition
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No course is eligible, or retains approval, for Student Achievement Component funding or approval for learner access to student allowances and the Student Loan Scheme if: learners obtain, as a result of enrolment or course completion, ongoing post-study possession of material items other than those that the TEC specifically allows the prospect of material or financial gain or personal advantage…
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Type:
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Rule or condition
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A class of day school students, delivered by schools, private training establishments, rural education activities programmes, or community providers, may not be re-organised as an ACE course even if it is taken outside usual day school hours.
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Type:
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Rule or condition
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Fee levels for learners enrolling in ACE programmes are to be recommended by the coordinator and approved by the Board of Trustees. Fees must realistically reflect the actual cost.
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Type:
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Rule or condition
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Schools may make Adult and Community Education (ACE) funding available for use by community organisations and other schools in their region that do not receive TEC funding. The funding may only be used to deliver ACE provision or to organise ACE activities. Schools must notify the TEC of any proposal for making ACE funding avaliable to another organisation. The school must not require any…
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Type:
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Rule or condition
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All tertiary education organisations recieving Adult and Community Education (ACE) funding must meet the ACE quality assurance arrangements by: Designing and providing ACE programmes and activities that align with the three funded ACE priorities; Developing and maintaining systems and practices that underpin ongoing quality assurance, including an annual self-review of those systems and…
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Type:
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Rule or condition
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Organisations receiving Adult and Community Education (ACE) funding must do both the following: Meet external audit and review requirements for ACE quality assurance Complete an annual self-review of the ACE quality assurance action plan.
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Type:
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Rule or condition
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Any private training establishment, rural education activities programme, community provider or school that accumulates surplus Adult and Community Education (ACE) funds from its ACE income at the end of any financial year must retain this ACE surplus within the ACE ledger to be carried forward to successive years.
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Type:
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Rule or condition
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The following rules apply in respect of fees charged by tertiary education organisations (TEOs) that recieve Tertiary Education Commission funding for Adult and Community Education (ACE): All fees must be approved by the TEO's governing body Fees may be charged to learners on an activity-by-activity basis Fees should reflect the actual cost of the course, yet be appropriate for the purpose and…
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Type:
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Rule or condition
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Adult and Community Education (ACE) funding must not be used to run professional development courses for teachers and tutors of ACE.
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Type:
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Rule or condition
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Diplomatic personnel, their dependent children and other family members are entitled to domestic student status if they are citizens of a country with which New Zealand has a reciprocal agreement on tertiary fees and meet one of the following: In the case of diplomatic staff, are not engaged in full time study In the case of family members, form part of a diplomatic staff member’s household In…
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Type:
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Rule or condition
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The domestic student status of dependent children and other family members of foreign diplomatic personnel expires: at the end of the year that the diplomatic staff member ceases to hold his or her position, and in the case of dependent children, at the end of the year the dependent child turns 21 years of age if this occurs before the year in which the diplomatic staff member ceases to hold hi…
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Type:
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Rule or condition
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If secondary school students also study at a tertiary education organisation (TEO), the school and the TEO must ensure government funding for the learner is only claimed to the extent that the learner is engaged at the respective institutions.
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Type:
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Rule or condition
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Student Achievement Component funding can be claimed by a tertiary education organisation for enrolments of secondary school students over the age of 16 only if both of the following are satisfied: The learner is not required to be absent from school during school hours to undertake the tertiary study, unless the school claims reduced funding for the learner The learner has a letter from their…
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Type:
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Rule or condition
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Tertiary education organisation (TEOs) must not accept learners younger than 16 years of age unless both of the following are satisfied: The learner has one of the following: A school exemption certificate from the Ministry of Education if the learner is full time with the TEO A letter from their secondary school principal (whether the learner wishes to enrol with a TEO within school hours or o…
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Type:
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Rule or condition
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Recognised prior learning (RPL) requires clear documentation showing why the decision was made to accept RPL. Note: this applies to industry trainees as well as Student Achievement Component funded students. Examples of documentation include: an academic transcript, or an assessor’s record that the learner has demonstrated the required knowledge or skill.
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Type:
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Rule or condition
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The tertiary education organisation (TEOs) must review the documentation of recognised prior learning during the admission process to ensure the Tertiary Education Commission does not fund the learner twice for the same programme of study or other acquisition of learning. TEOs must not claim funding for recognised prior learning credited to a learner. Note: this applies to industry trainees as…
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Type:
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Rule or condition
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When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows: Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners Admission information must include all the following: Admission requirements…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) may restrict the admission of learners through any of the following: Minimum entry standards for qualifications or courses Requirements for satisfactory academic progress Requirements for academic completion Setting admission limits in line with the TEO's Student Achievement Component funding level approved in its Plan.
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Type:
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Rule or condition
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Subject to the Education Act 1989, tertiary education organisations must restrict the admission of learners in the case of qualifications or courses that have admission criteria set by a national agency.
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Type:
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Rule or condition
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Tertiary education organisations must ensure their admission regulations specify the basis on which admission with preferential placement may occur.
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Type:
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Rule or condition
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Tertiary education organisations must: specify the conditions upon which learners may defer their enrolment start dates ensure a claim for funding is not made for a learner whose enrolment is deferred. Note: This rule applies to Student Achievement Component funding and, in the case of industry trainees, Industry Training Funding
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Type:
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Rule or condition
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Tertiary education organisations must keep admission records that: confirm whether they have admitted, re-admitted or not admitted each learner are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must: notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment fo…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must verify the identity of learners (domestic and foreign students) if the learner is enrolling in a programme of study leading to a qualification with an Equivalent Full-Time Student value of greater than 0.03. To verify a learner’s identity, the TEO must validate the learner’s: full legal name date of birth gender citizenship or residency status. First…
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Type:
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Rule or condition
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Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Type:
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Rule or condition
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Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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Type:
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Rule or condition
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A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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Type:
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Rule or condition
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Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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Type:
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Rule or condition
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Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover all 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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Type:
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Rule or condition
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A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based. Note: this applies to industry trainees as well as instititution-based students.
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Type:
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Rule or condition
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For courses or qualifications with selection criteria or restrictions, a tertiary education organisation must do both of the following: Ensure its council (in the case of tertiary education institutions) or committee or individual staff member with delegated authority determines the: maximum number of learners who may be enrolled in a particular qualification or course for a particular year…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) may make an enrolment offer in writing or electronically, provided the offer meets all the following: Is clearly made on behalf of the TEO Is in a form that the learner and the TEO can retain Results in a permanent record held by the TEO.
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Type:
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Rule or condition
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Tertiary education organisations can use the Ministry of Education's generic enrolment form and add fields, but they must capture in the form the mandatory information detailed in the Single Data Return manual.
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Type:
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Rule or condition
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The tertiary education organisation (TEO) must sign learners’ enrolment forms, on paper or electronically, to declare the documentation is accurate and complete. Once the TEO has made this declaration, it must include the learners' information in the Single Data Return.
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Type:
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Rule or condition
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Tertiary education organisations must confirm a learner’s enrolment by one of the following: The issue of a receipt for payment for fees/course costs The issue of a student identification card A letter with details of the learner’s courses. TEOs must validate learners' signed enrolment forms by countersigning them.
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Type:
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Rule or condition
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If a tertiary education organisation (TEO) requires a learner to re-enrol to continue studying for another teaching period, the TEO must enter into a new enrolment contract with the learner.
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Type:
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Rule or condition
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The principal tertiary education organisation in a subcontracting arrangement is responsible for documenting the compliance and enrolment requirements of the Education Act 1989, and of the Tertiary Education Commission, to an auditable standard.
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Type:
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Rule or condition
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If a learner changes their enrolment or withdraws from one or more courses, the tertiary education organisation (TEO) must update the learner’s enrolment contract to reflect the change(s). The TEO must send a copy of the updated enrolment contract to the learner.
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Type:
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Rule or condition
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When issuing a unique identifier, the tertiary education organisation must do both of the following: authenticate the unique identifier through a passport or birth certificate when it is first issued ensure the unique identifier is: a minimum length (normally six digits) system generated randomly generated or based on user-supplied information not based on easily accessible information, for…
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Type:
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Rule or condition
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When issuing a unique identifier, the tertiary education organisation must require learners to make a written statement with an original signature to declare that they: confirm that their evidence of identity belongs to them authorise the use of their unique identifier for admission and enrolment purposes accept responsibility for all uses of their unique identifier agree not to give their uniq…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must use current generally accepted standards of encryption for electronic learner enrolment processes. The TEO must then apply one or more of the following options for issuing authenticated identification: Authentication in person Postal applications Internet applications.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must provide each learner with an invoice that: itemises the fees/course costs of each course in which the learner enrols links to the qualification(s) and courses the learner applied for on their enrolment form, and that have been included in the TEO's enrolment offer.
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Type:
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Rule or condition
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Tertiary education organisations must record the following details of each learner’s programme of study: Confirmation of the learner’s application, admission, enrolment contract and payment of tuition fees and associated costs The qualification(s) in which the learner is enrolled for the current and previous teaching periods* The courses in which the learner is enrolled for the current and…
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Type:
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Rule or condition
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Tertiary education organisations must record learner results and report on result information as follows: The main assessment results of courses and/or qualifications for the enrolment period Other relevant academic information, for example scholarships awarded Information required for reporting to the Ministry of Education and the Tertiary Education Commission in the Single Data Return…
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Type:
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Rule or condition
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To be eligible to enrol in Foundation-Focused Training Opportunities programmes, learners must have been referred to a programme by Work and Income.
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Type:
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Rule or condition
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To be eligible to enrol in Youth Training programmes, learners must be aged 16 years or older and meet one of the following criteria: New Zealand citizens or permanent residents, currently resident in New Zealand Australian citizens and Australian permanent residents, currently resident in New Zealand Refugees with refugee status who are directed to study as part of residence requirements.
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Type:
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Rule or condition
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Learners must meet any one of the following criteria to enrol in a Youth Training programme: Be aged less than 18 with low qualifications and have left school or been exempted from school attendance Be aged 18 or older and have left school within the last 26 weeks with low qualifications Be aged less than 18, enrolled with Workbridge, and referred after an in-depth interview Be aged less than 1…
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Type:
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Rule or condition
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For organisations to receive Adult and Community Education funding, learners must meet all of the following criteria: Be aged 16 years or older Be a New Zealand citizen or Permanent Resident, currently resident in New Zealand Not be enrolled in secondary school full-time, subject to Rule ENR516.
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Type:
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Rule or condition
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In exceptional circumstances a full time secondary school student aged 16 years or older, including adult students, may be enrolled in an Adult and Community Education (ACE) course/activity, subject to the following: The course or activity must occur outside normal school hours The student must have written approval from the student’s school principal The student must have written approval from…
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Type:
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Rule or condition
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Funding is payable for the number of eligible learners enrolled in the Gateway programme up to the number of learners agreed in the school's approved Investment Plan.
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Type:
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Rule or condition
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To be eligible for Gateway funding learners must be school students enrolled in year 11, 12, or 13+, and be capable of undertaking a structured work placement and attaining credit achievement in the workplace.
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Type:
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Rule or condition
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To be eligible for Intensive Literacy and Numeracy funding, projects must meet all of the following: Be delivered at no cost to students Deliver a minimum of 100 direct learning hours per individual student within a 5–20 week period (organisations can seek funding for more than one module) Use the Literacy and Numeracy for Adults assessment tool to measure literacy and numeracy gains and outcom…
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Type:
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Rule or condition
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To be eligible for Intensive Literacy and Numeracy funding, learners must meet both of the following Be a NZ citizen or permanent resident Meet one of the following: Have 80 credits or less on the National Qualifications Framework Have more than 80 credits, but less than a combined total of 12 credits in literacy (English) and numeracy (Mathematics) unit/achievement standards.
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Type:
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Rule or condition
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For a tertiary education organisation to receive Intensive Literacy and Numeracy funding, learners must have low levels of literacy and/or numeracy, considered as below level three on the Adult Literacy and Life Skills Survey.
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Type:
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Rule or condition
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When a tertiary education organisation (TEO) fails to remedy a compliance breach within the timeframe set by the Tertiary Education Commission (TEC), the TEC may, without limiting its rights under any funding agreements with the TEO, do one or more of the following: Suspend funding for a period that the TEC considers appropriate Recover funds on demand or off set against any funds payable by th…
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Type:
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Rule or condition
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The Tertiary Education Commission (TEC) monitors delivery of Gateway provision through: the number of learners individual learning plans acquisition of qualifications, or credits towards them, by learners achievement of employment and further training outcomes by learners participation of Māori and Pacific learners any other matter or aspect of Gateway provision that the TEC reasonably consider…
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Type:
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Rule or condition
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To be eligible for Workplace Literacy funding, training programmes must use the Literacy and Numeracy for Adults assessment tool to measure literacy and numeracy gains and outcomes for funded learners: Each learner must be assessed against at least one strand of the Learning Progressions, selected from either the reading or the numeracy strand Follow-up assessments must be against the same…
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Type:
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Rule or condition
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A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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Type:
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Rule or condition