Accountability

PTEs must meet any accountability and reporting requirements specified under the relevant legislation, our funding information or any funding agreement with us.

General accountability and reporting requirements for PTEs are specified in Condition MOR007, Rule MOR107[1] and Condition MOR003[2] which contain financial, statistical and other information.

Rule MOR106[3] records the situations where TEO[4]s must contact us and/or NZQA. PTEs must also contact us in situations involving change of ownership as required by Rule MOR008[5].

• [1]

  Rule MOR107: Accountability and reporting requirements—PTEs

  Private Training Establishments (PTEs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a PTE may have under its Investment Plan or any funding agreement with the Tertiary Education Commission (TEC). The PTE must:

  • Supply any financial, statistical or other information requested by the TEC in accordance with section 159ZE(2) or section YD(1) of the Education Act 1989. This includes providing annual financial statements within 90 days of the PTE’s financial year-end
  • Prepare financial statements in accordance with the Generally Accepted Accounting Practices as prescribed by the New Zealand Institute of Chartered Accountants.
• [2]

  Condition MOR003: Monitoring - non-TEI information requirements

  In relation to monitoring, private training establishments, rural education activities programmes, and schools must do all the following:

  • Make available any financial reports, statistical or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the TEC*
  • Inform learners when they enrol that their records may be accessed for monitoring and evaluative purposes
  • Co-operate with the TEC and provide access to their premises, employees and the information they hold, for the purposes of monitoring.

   

  *Note: This may include information about learner enrolment records, attendance and academic records.
  

• [3]

  Condition MOR106: Notification of changes in circumstances

  Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations:

  • Any loss or damage to records that might affect the TEC’s ability to audit the TEO
  • Changes in circumstances that may impact on funding eligibility
  • Change in circumstances that may affect the TEO's ability to meet the conditions of the Investment Plan agreed with the TEC or the eligibility criteria or conditions related to funding.
• [4]

  Tertiary education organisation (TEO)

• [5]

  Rule MOR008: Requirement to contact the TEC—PTEs

  The following are situations when a private training establishment (PTE) must contact the Tertiary Education Commission (TEC) Service Centre:
  

  • Cancellation of New Zealand Qualifications Authority registration and/or accreditations and/or approval – notify the TEC immediately
  • Liquidation/receivership of PTE, or when the PTE's financial viability may be affected – notify the TEC immediately
  • Change of ownership or governance - see PTE Change of Ownership or Governance
  • Change of official name of the PTE, or delivery sites - see the resource Provider Details Form (PDF, 62 Kb)
  • Loss of, or damage to, records that might affect the TEC’s ability to audit the PTE
  • Changes in circumstances that may affect funding eligibility, including the ability to meet the conditions of its Investment Plan or any funding agreement with the TEC.