Enrolment form

The enrolment form, whether electronic or paper-based, is:

• the form by which TEOs collect learner information for public funding and statistical purposes
• an offer to a learner of a place in a course or programme of study leading to a recognised qualification. This offer indicates the TEO can place the learner and intends to deliver that course or programme of study
• evidence that the TEO is certain the learner is who they say they are, that the learner satisfies the entry criteria, and that the learner has a reasonable chance of success in the course or programme of study
• a contract between the TEO and the learner once it is signed and returned by the learner.

The SDR manual details the mandatory reporting requirements. The Ministry of Education’s generic enrolment form conforms to the SDR manual and our requirements. See Rule ENR040[1] for details.

Requirements vary by learner type (A, B, C or D). The mandatory verification requirements for type D learners (those enrolled in formal education) are particularly important, as type D learners are the basis for the bulk of tertiary funding.

For a copy of the SDR manual refer to the STEO website.

• [1]

  Rule ENR040: SAC valid enrolments

  A tertiary education organisation (TEO) must not claim Student Achievement Component (SAC) funding in relation to a learner unless the learner has completed an enrolment that is valid for SAC funding. An enrolment is valid for SAC funding if all of the following requirements are met: 

  • The learner has domestic student status, or is a foreign student enrolled in a research-based postgraduate qualification
  • The learner and the TEO have entered into an enrolment contract through formal acceptance of the TEO's enrolment offer by the learner
  • The learner pays the fees, or commits to pay the fees (if fees apply)
  • Both the TEO and the learner understand the learner intends to complete the qualification
  • The specified period in which a learner can withdraw with a refund of fees/course costs has passed
  • The enrolment is not likely to have resulted from an inducement.