Applications process

TEOs are required to notify learners about the documentation required to support their applications (Rule ENR027[1]).

TEOs must ensure their admission information is published in an accessible, appropriate, stable and timely way for prospective learners.  The publishing requirements are detailed in Rule ENR019[2].

Learners may be restricted from entering qualifications or courses.
All TEOs must keep auditable admission records under Rule ENR026[3].

• [1]

  Rule ENR027: Learner applications for enrolment - notification requirement

  Tertiary education organisations (TEOs) must:

  • notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record
  • not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment for SAC funding, as set out in the Tertiary Education Commission funding information, must be met.

   

  Note: TEOs should specify the standard for academic records.

• [2]

  Rule ENR019: Learner applications for enrolment - publishing requirement

  When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows:

  • Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners
  • Admission information must include all the following:
  • Admission requirements
  • Criteria and business processes for Recognised Prior Learning and/or cross-credit applications
  • Enrolment processes
  • Minimum attendance and code of conduct requirements
  • Withdrawal policy
  • Support services
  • Fees and other course costs
  • Criteria and process for selecting learners for restricted entry courses
  • Once qualification admission requirements have been published or advertised, TEOs must not change them during the period for which they apply. TEOs must, where possible, notify learners of admission decisions before the teaching period begins.
• [3]

  Rule ENR026: Learner applications for enrolment - record-keeping

  Tertiary education organisations must keep admission records that:

  • confirm whether they have admitted, re-admitted or not admitted each learner
  • are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.