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Private training establishments (PTEs) must not set the withdrawal date after which learners do not receive a fee refund at less than eight days, for courses of 3 months or longer duration. Subject to this 8 day minimum, the minimum time period for a learner to withdraw from any course with a refund of fees is 10% of the course completed or one month completed, whichever is less. PTEs may speci…
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Type:
-
Rule or condition
-
Tertiary education institutions (TEIs) must submit the following to the Tertiary Education Commission (TEC) using TEI Financial Monitoring electronic templates, by the dates specified in the Statutory Requirements section of the TEC website: Financial statements Current year budget Three year financial forecasts Such other financial reports as required by the TEC (for example management…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must: not seek or obtain funding from any other Crown source to fund the same part of the TEO's activities funded by the Tertiary Education Commission (TEC), unless authorised by the TEC notify the TEC immediately the TEO becomes aware of any circumstances that might result in a breach of this condition.
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Type:
-
Rule or condition
-
Where funding is owed by a tertiary education organisation (TEO) to the Tertiary Education Commission (TEC), it will be recovered by one or more of the following methods: A reduction in the next payment due If the next payment due is not large enough, then the TEC will also issue a 'letter of demand' for the remaining funding to be repaid Set-off against any funding or money payable to the TEO …
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Type:
-
Rule or condition
-
Every tertiary education organisation (TEO) to which funding is payable by the Tertiary Education Commission (TEC) must, if required on reasonable grounds, satisfy the TEC that the TEO's financial viability or other circumstances: will not put funding paid to the TEO at risk are not such that payments to the TEO may be unjustified will not put the delivery of funded courses and qualifications t…
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Type:
-
Rule or condition
-
In relation to monitoring, private training establishments, rural education activities programmes, and schools must do all the following: Make available any financial reports, statistical or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the TEC* Inform learners when they enrol that their records may be accessed for monitoring…
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Type:
-
Rule or condition
-
Every tertiary education institution (TEI) must: include in the financial statements required under section 41 of the Public Finance Act 1989 a Statement of Service Performance (SSP) of the institution as compared with the institution’s objectives and performance measures and targets specified in the TEI's Plan covering that year. This includes a SSP reporting on Special Supplementary Grants…
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Type:
-
Rule or condition
-
Tertiary education institutions (TEIs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a TEI may have under its Investment Plan agreed with the Tertiary Education Commission (TEC). The TEI must: Supply Statements of Service Performance and financial viability reporting in accordance with sections…
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Type:
-
Rule or condition
-
Rural Education Activities Programmes (REAPs) and schools must contact the Tertiary Education Commission (TEC) with any changes in circumstances that may affect funding eligibility, including the ability to meet the conditions of the Investment Plan or any funding agreement with the TEC.
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Type:
-
Rule or condition
-
Tertiary education organisations receiving Student Achievement Component (SAC) funding must report through the Single Data Return (SDR) by the date listed in the SDR extract timetable. Reporting includes course and qualification completions. If a SAC-funded TEO fails to submit the SDR electronically in accordance with the SDR manual requirements, the Tertiary Education Commission may suspend…
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Type:
-
Rule or condition
-
Student Achievement Component-funded tertiary education organisations must complete a Single Data Return for the following: All valid learner enrolments, both formal and informal All learner withdrawals, both formal and informal.
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Type:
-
Rule or condition
-
In relation to monitoring, tertiary education institutions (TEIs) must: Make available any financial reports, statistical, or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the Tertiary Education Commission* Inform learners when they enrol that their records held by the TEI may be accessed for monitoring and evaluative purpose…
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Type:
-
Rule or condition
-
The Annual Maximum Fees Movement (AMFM) policy applies to fees and course costs that tertiary education organisations (TEOs) receiving Student Achievement Component (SAC) funding charge domestic students enrolled in courses leading to a short award, certificate, diploma, undergraduate degree, or postgraduate qualification. The policy also applies to organisations funded by a grant under section…
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Type:
-
Rule or condition
-
For AMFM policy purposes, fee/course costs include the following: Tuition fees Compulsory administration charges Examination fees Material charges Field trips, including any accommodation cost integral to the trip Any compulsory purchase of equipment or books, specific to the course, through the TEO Other charges associated with a course or programme of study.
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Type:
-
Rule or condition
-
The following items are not subject to the Annual Maximum Fee Movement policy: The cost of returning exam scripts or exam recounts International handling charges for domestic students living overseas and studying extramurally Compulsory books or equipment that learners can purchase from either the tertiary education organisation or another source Student association fees Learner service levies…
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Type:
-
Rule or condition
-
If a tertiary education organisation does not comply with the Annual Maximum Fee Movement policy as set out in the Education Act 1989, the Minister's funding determination, and the Rules and Conditions published by the Tertiary Education Commission (TEC), the TEC may withdraw Student Achievement Component funding approval for the courses involved.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must not use Student Achievement Component funding and fees or compulsory course costs to directly or indirectly provide individual post-study possession of material items. Certain items may be exempt only if all of the following apply: They are personal to individual learners They cannot be made available to several intakes of learners, for example for…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations: Any loss or damage to records that might affect the TEC’s ability to audit the TEO Changes in circumstances that may impact on funding eligibility Change in circumstances that may affect the TEO's ability to meet the conditions of the Investment Plan agreed with the TEC or t…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) that receive Tertiary Education Commission (TEC) funding must use the funding responsibly. Example: TEOs must not use TEC or other government funding to fund items or activities such as lobbying or enrolment inducements.
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Type:
-
Rule or condition
-
Tertiary education organisations can use the Ministry of Education's generic enrolment form and add fields, but they must capture in the form the mandatory information detailed in the Single Data Return manual.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must use current generally accepted standards of encryption for electronic learner enrolment processes. The TEO must then apply one or more of the following options for issuing authenticated identification: Authentication in person Postal applications Internet applications.
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Type:
-
Rule or condition
-
For qualifications approved for Student Achievement Component (SAC) funding, tertiary education organisations (TEOs) can claim enrolments toward the SAC funding agreed in their Investment Plans only after the TEO has verified the learner’s identity and citizenship, and the learner has completed a valid enrolment as detailed in Rule ENR040. Enrolments of foreign students can be claimed only if…
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Type:
-
Rule or condition
-
When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows: Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners Admission information must include all the following: Admission requirements…
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Type:
-
Rule or condition
-
New Zealand Qualifications Authority-registered and accredited private training establishments (PTEs) and wānanga must ensure that: learners fully understand what is required of them in their proposed programme of study specific learning needs are identified and the PTE or wānanga has plans to address those needs and ensure learners have a reasonable chance of success.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may restrict the admission of learners through any of the following: Minimum entry standards for qualifications or courses Requirements for satisfactory academic progress Requirements for academic completion Setting admission limits in line with the TEO's Student Achievement Component funding level approved in its Plan.
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Type:
-
Rule or condition
-
Subject to the Education Act 1989, tertiary education organisations must restrict the admission of learners in the case of qualifications or courses that have admission criteria set by a national agency.
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Type:
-
Rule or condition
-
Tertiary education organisations must ensure their admission regulations specify the basis on which admission with preferential placement may occur.
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Type:
-
Rule or condition
-
Tertiary education organisations must: specify the conditions upon which learners may defer their enrolment start dates ensure a claim for funding is not made for a learner whose enrolment is deferred. Note: This rule applies to Student Achievement Component funding and, in the case of industry trainees, Industry Training Funding
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Type:
-
Rule or condition
-
When confirming admissions, tertiary education organisations (TEOs) must: enrol learners who meet the TEO’s minimum entry standards for a qualification or course, unless entry to the qualification or course is restricted or the TEO is allowed to not enrol such learners ensure any committee or individual staff member who makes admission or selection decisions: has the delegated authority to make…
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Type:
-
Rule or condition
-
Tertiary education organisations must keep admission records that: confirm whether they have admitted, re-admitted or not admitted each learner are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must: notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment fo…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must verify the identity of learners (domestic and foreign students) if the learner is enrolling in a programme of study leading to a qualification with an Equivalent Full-Time Student value of greater than 0.03. To verify a learner’s identity, the TEO must validate the learner’s: full legal name date of birth gender citizenship or residency status. First…
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Type:
-
Rule or condition
-
Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Type:
-
Rule or condition
-
Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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Type:
-
Rule or condition
-
A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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Type:
-
Rule or condition
-
Tertiary education organisations must include the National Student Numbers for all learners reported within their Single Data Returns.
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Type:
-
Rule or condition
-
Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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Type:
-
Rule or condition
-
A tertiary education organisation (TEO) must not claim Student Achievement Component (SAC) funding in relation to a learner unless the learner has completed an enrolment that is valid for SAC funding. An enrolment is valid for SAC funding if all of the following requirements are met: The learner has domestic student status, or is a foreign student enrolled in a research-based postgraduate…
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Type:
-
Rule or condition
-
The Tertiary Education Commission will not consider a claim from a tertiary education organisation (TEO) for Student Achievement Component (SAC) funding in relation to a learner without a valid enrolment. A learner’s enrolment is invalid for SAC funding purposes in any of the following situations: Any of the requirements for a valid enrolment, as set out in condition ENR040, have not been met T…
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Type:
-
Rule or condition
-
Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover all 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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Type:
-
Rule or condition
-
A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based. Note: this applies to industry trainees as well as instititution-based students.
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Type:
-
Rule or condition
-
Private training establishments (PTEs) must do one of the following: Deposit, in a trust account (not an operating account), tuition fees and associated course costs accepted on or before the first seven calendar days of a programme of study Elect not to request tuition fees and associated course costs until the eighth day of a course (or a longer period set by the PTE).
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may restrict the entry of learners to a qualification or course on the following grounds: Student Achievement Component (SAC) funding for the qualification is limited to a maximum amount or number of Equivalent Full-Time Student units The TEO has enrolments meeting the total SAC funding specified in its agreed Investment Plan Insufficient staff Insufficie…
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Type:
-
Rule or condition
-
If a tertiary education organisation offers a learner whose admission to a restricted course or programme has been declined an alternative place in a different qualification or course, the learner must formally accept the alternative offer in order to enrol.
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Type:
-
Rule or condition
-
For courses or qualifications with selection criteria or restrictions, a tertiary education organisation must do both of the following: Ensure its council (in the case of tertiary education institutions) or committee or individual staff member with delegated authority determines the: maximum number of learners who may be enrolled in a particular qualification or course for a particular year…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may make an enrolment offer in writing or electronically, provided the offer meets all the following: Is clearly made on behalf of the TEO Is in a form that the learner and the TEO can retain Results in a permanent record held by the TEO.
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Type:
-
Rule or condition
-
The tertiary education organisation (TEO) must sign learners’ enrolment forms, on paper or electronically, to declare the documentation is accurate and complete. Once the TEO has made this declaration, it must include the learners' information in the Single Data Return.
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Type:
-
Rule or condition
-
Tertiary education organisations must confirm a learner’s enrolment by one of the following: The issue of a receipt for payment for fees/course costs The issue of a student identification card A letter with details of the learner’s courses. TEOs must validate learners' signed enrolment forms by countersigning them.
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Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) requires a learner to re-enrol to continue studying for another teaching period, the TEO must enter into a new enrolment contract with the learner.
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Type:
-
Rule or condition
-
If a learner changes their enrolment or withdraws from one or more courses, the tertiary education organisation (TEO) must update the learner’s enrolment contract to reflect the change(s). The TEO must send a copy of the updated enrolment contract to the learner.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) are responsible for security regarding learner electronic enrolments, and must specify appropriate security standards for staff and learners. Electronic signatures are acceptable when processes meet the specified level of security. Example: When using an electronic signature the learner uses an authenticated unique identifier and a password, which the…
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Type:
-
Rule or condition
-
When issuing a unique identifier, the tertiary education organisation must do both of the following: authenticate the unique identifier through a passport or birth certificate when it is first issued ensure the unique identifier is: a minimum length (normally six digits) system generated randomly generated or based on user-supplied information not based on easily accessible information, for…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may accept online applications without proof of identity, and complete enrolment procedures later. In such cases, TEOs must ensure the learner completes a valid enrolment, according to the requirements for a valid enrolment set out in this documentation, before they report the enrolment through the Single Data Return to support any Student Achievement…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must do all of the following: Specify the period in which learners may change their enrolments or withdraw without penalty (less any administration charge) Cancel the enrolment of any learner who withdraws during the specified period for change or withdrawal. The enrolment must not be reported in the Single Data Return (SDR) Only claim Student Achievement…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must meet the following time period requirements when changes are made to enrolments supporting Student Achievement Component (SAC), including Youth Guarantee, funding: The period for change of enrolment and withdrawal must be measured from the date the teaching of a course commences TEOs must retain records of course involvement that are at an auditable…
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Type:
-
Rule or condition
-
To meet auditable standards, tertiary education organisations (TEOs) must record domestic student and trainee withdrawals. TEOs other than industry training organisations (ITOs) must record withdrawals on a withdrawal form, and must also record any change in enrolment or withdrawal in their student management system for reporting in the Single Data Return. ITOs must record trainee enrolment…
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Type:
-
Rule or condition
-
The minimum time period for a learner who withdraws from any course to be eligible to support Student Achievement Component (SAC) funding is 10% of the course completed or one month completed, whichever is the lesser. If a learner withdraws, or is withdrawn, and receives any fee refund (where fees apply), the tertiary education organisation (TEO) may only claim the same proportion of the SAC…
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Type:
-
Rule or condition
-
A tertiary education organisation’s student management system must meet the following standards. It must: meet Student Achievement Component (SAC) recording and reporting requirements. This includes linking learner enrolments to academic qualifications and courses, and to Single Data Return requirements be documented to ensure users understand how the system works provide auditors with the…
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Type:
-
Rule or condition
-
Tertiary education organisations must record the following details of each learner’s programme of study: Confirmation of the learner’s application, admission, enrolment contract and payment of tuition fees and associated costs The qualification(s) in which the learner is enrolled for the current and previous teaching periods* The courses in which the learner is enrolled for the current and…
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Type:
-
Rule or condition
-
Tertiary education organisations must record the following Student Achievement Component (SAC) funding details in a learner’s record: The learner’s status, that is, if the learner is a domestic or foreign student The Equivalent Full-Time Student (EFTS) units generated by the learner’s enrolment on a course-by-course basis 1 The funding classifications of the EFTS factors generated by the…
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Type:
-
Rule or condition
-
Tertiary education organisations must record learner results and report on result information as follows: The main assessment results of courses and/or qualifications for the enrolment period Other relevant academic information, for example scholarships awarded Information required for reporting to the Ministry of Education and the Tertiary Education Commission in the Single Data Return…
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Type:
-
Rule or condition
-
If a tertiary education organisation (TEO) cannot claim Student Achievement Component funding in relation to a learner enrolment, the TEO must still collect the information required for their Single Data Return.
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Type:
-
Rule or condition
-
Tertiary education organisations must keep the following records for the periods listed. Records Period Fees/course costs charged to learners, for example invoices and receipts 10 years Confirmation of a learner's eligibility to study 10 years Enrolment offers and contracts (including contracts with learners who withdraw), and enrolment records supporting Student Achievement Component funding…
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Type:
-
Rule or condition
-
If a tertiary education organisation intends to cancel a course, it must inform learners affected by the cancellation by the end of the specified period for withdrawal.
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Type:
-
Rule or condition
-
To be eligible for enrolment in Youth Guarantee programmes learners must meet all of the following requirements: Be a domestic student as defined for Student Achievement Component funding Be 16 or 17 at the time of study commencement and not turn 18 within three months of beginning study in the Youth Guarantee-funded qualification Must not be enrolled in school Have either completed school year…
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Type:
-
Rule or condition
-
Private training establishments (PTEs) seeking funding, or a continuation of funding, must provide the Tertiary Education Commission with the following: Company Registration Certificate, Certificate of Incorporation or other recognition of legal status New Zealand Qualifications Authority (NZQA) registration and accreditation – PTEs must obtain registration and accreditation from NZQA before…
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Type:
-
Rule or condition
-
When a tertiary education organisation (TEO) fails to remedy a compliance breach within the timeframe set by the Tertiary Education Commission (TEC), the TEC may, without limiting its rights under any funding agreements with the TEO, do one or more of the following: Suspend funding for a period that the TEC considers appropriate Recover funds on demand or off set against any funds payable by th…
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Type:
-
Rule or condition
-
The following are situations when a private training establishment (PTE) must contact the Tertiary Education Commission (TEC) Service Centre: Cancellation of New Zealand Qualifications Authority registration and/or accreditations and/or approval – notify the TEC immediately Liquidation/receivership of PTE, or when the PTE's financial viability may be affected – notify the TEC immediately Change…
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Type:
-
Rule or condition
-
Private Training Establishments (PTEs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a PTE may have under its Investment Plan or any funding agreement with the Tertiary Education Commission (TEC). The PTE must: Supply any financial, statistical or other information requested by the TEC in…
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Type:
-
Rule or condition
-
Significant changes to a qualification include changes to the: Equivalent Full-Time Student (EFTS) value of a qualification, which may result from a change in the credit value, or a change in the number of teaching weeks or learning hours. However, if the change in EFTS value is the result of revision of a unit standard, the tertiary education organisation (TEO) does not require re-approval fro…
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Type:
-
Rule or condition
-
A qualification is ineligible for Student Achievement Component or Youth Guarantee funding if any of the following apply: It has been developed for a specific employer It is restricted to the staff of a specific employer It is a discrete very short programme of learning (generally less than 20 credits) with a focus on Health and Safety requirements It is a discrete very short programme of…
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Type:
-
Rule or condition
-
The Tertiary Education Commission will only fund qualifications that are quality assured by the appropriate quality assurance body. For qualifications delivered by wānanga, the wānanga’s academic board must internally approve all qualifications before requesting approval from the appropriate body, listed after each qualification type: Local Certificates, Local Diplomas, and short awards – the N…
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Type:
-
Rule or condition
-
Before the Tertiary Education Commission (TEC) approves a new or significantly changed qualification for Student Achievement Component (SAC) funding, the following apply: All tertiary education organisations (TEOs) must ensure the qualification meets the eligibility requirements for SAC funding The funding-related details for the qualification (for example the Funding Category) must be approved…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) submitting qualifications for approval for Student Achievement Component (SAC) funding or, additionally, learner access to student allowances and the Student Loan Scheme, must do all the following: Submit the application for approval using the Services for Tertiary Education Organisations website Send the appropriate approval documentation from the extern…
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Type:
-
Rule or condition
-
Student Achievement Component (SAC) or Youth Guarantee funding or, additionally, learner access to student allowances and the Student Loan Scheme will begin from the first course enrolments after the Tertiary Education Commission (TEC) has approved the qualification for such funding or learner access. The TEC will not backdate funding, or approval for learner access to student allowances and th…
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Type:
-
Rule or condition
-
The two steps below outline how minor changes to qualifications are approved for funding purposes. Minor changes are approved before they are submitted to the Tertiary Education Commission (TEC) as follows: For tertiary education institutions (TEIs), the academic board approves the minor changes to a qualification internally, and TEIs must supply academic board minutes to the TEC as evidence of…
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Type:
-
Rule or condition
-
Before a tertiary education organisation (TEO) submits a new course to the Tertiary Education Commission (TEC) for Student Achievement Component (SAC) or Youth Guarantee (YG) funding approval, the TEO must ensure the qualification of which the course is a part meets the eligibility requirements and is approved for SAC or YG funding. Note: Before the TEC can approve a new course for SAC/YG…
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Type:
-
Rule or condition
-
Where the following circumstances apply in relation to national certificates and diplomas, the tertiary education organisation (TEO) must take the action stated in the table below: Exception Action Qualifications that have credit totals that vary by more than 5% from the standard specified in the qualification prescription for the national certificate or diploma. TEOs must not class this…
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Type:
-
Rule or condition
-
Where tertiary education organisations submit a qualification with strands for approval for Student Achievement Component funding, they must propose the Equivalent Full-Time Student value of the strand with the highest credit value they are approved to deliver.
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Type:
-
Rule or condition
-
If a qualification comprises two or more strands, the Equivalent Full-Time Student (EFTS) factor for each course is determined by dividing each course's credits as follows: for qualifications comprising of up to 120 credits, or 120 credits per year (the number of credits in a full-time year of study), by 120 for qualifications comprising more than 120 credits and delivered in one year, by the…
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Type:
-
Rule or condition
-
The Tertiary Education Commission (TEC) only recognises two situations where the Equivalent Full-Time Student (EFTS) value for a qualification (or combination of qualifications) may differ from the norm: Where a tertiary education organisation is delivering a programme in less than the normal amount of time Note: This normally results in a reduced EFTS value in relation to the qualification’s…
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Type:
-
Rule or condition
-
A tertiary education organisation (TEO) must demonstrate all of the following before the Tertiary Education Commission will base a higher Equivalent Full-Time Student (EFTS) value (for study exceeding the normal learning hours per week) on learning hours: Learners who are awarded the qualification achieve an equivalent academic standard to those completing similar qualifications in a normal…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must disaggregate qualifications into component courses before an external quality assurance body approves the qualifications. TEOs must allocate Equivalent Full-Time Student (EFTS) factors to each course within the qualification.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must provide the Tertiary Education Commission with accurate information about the qualification. TEOs must do all of the following: Disaggregate the qualification into component courses based on the content and the way the delivery of learning is organised Determine the credits or points, plus the planned learning hours and full-time weeks of study for t…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must supply information to the Tertiary Education Commission (TEC) that academically justifies a decision not to disaggregate a qualification. The TEC will not, in the absence of other supporting information, approve funding for a single course leading to a qualification that the TEO has not disaggregated.
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) may submit, as Student Achievement Component-related enrolments in Single Data Returns, additional Equivalent Full-Time Student (EFTS) units based on the courses taken for learners whose enrolment legitimately exceeds the EFTS value of a qualification, provided that: exceeding the EFTS value is an exceptional case resulting from learner choice the TEO can…
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Type:
-
Rule or condition
-
The Tertiary Education Commission has final approval of the course classifications made by tertiary education organisations.
-
Type:
-
Rule or condition
-
Institutes of technology and polytechnics, wānanga, and private training establishments approved for Student Achievement Component funding, are eligible to provide Youth Guarantee qualifications and receive Youth Guarantee funding.
-
Type:
-
Rule or condition
-
To be eligible for Youth Guarantee funding, qualifications must be at levels one to three on the New Zealand Qualifications Framework, and include embedded literacy and numeracy.
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Type:
-
Rule or condition
-
A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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Type:
-
Rule or condition
-
A change of delivery site or delivery mode may affect the Tertiary Education Commission's (TEC’s) approval of the qualification: Private training establishments and wānanga must obtain approval from the New Zealand Qualifications Authority (NZQA) to deliver all qualifications through additional delivery sites or delivery modes, notify the TEC of the new site or mode and provide evidence of NZQA…
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Type:
-
Rule or condition
-
To be eligible for Student Achievement Component or Youth Guarantee funding or learner access to student allowances and the Student Loan Scheme, a qualification must be all of the following: A certificate, diploma, degree, or short award Quality assured by the appropriate quality assurance body for the tertiary education organisation Open to the public for enrolment. To be eligible for funding …
-
Type:
-
Rule or condition
-
New Zealand Qualifications Authority approval is required for new or significantly changed private training establishment (PTE) qualifications to be eligible for Student Achievement Component funding or, additionally, learner access to student allowances and the Student Loan Scheme. The PTE's accreditation may also need to be extended if the new or changed qualification is outside the scope of…
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Type:
-
Rule or condition
-
To access Student Achievement Component funding, or for, additionally, learner access to student allowances and the Student Loan Scheme, tertiary education organisations (TEOs) must be one of the following: Accredited by the relevant quality assurance body to deliver the content of a qualification Able to show that there is an arrangement in place with an accredited TEO to deliver any content f…
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Type:
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The Tertiary Education Commission will only fund qualifications delivered by institutes of technology and polytechnics (ITPs) that are quality assured by the New Zealand Qualifications Authority (NZQA). The ITP's academic board must approve qualifications internally before requesting NZQA approval. Qualifications leading to registration as a teacher must first be approved by the New Zealand…
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Private training establishments require approval by the New Zealand Qualifications Authority (NZQA) for all qualifications. Qualifications offered by distance delivery require NZQA approval of distance delivery. Qualifications leading to registration as a teacher must be approved by the New Zealand Teachers' Council before being considered by NZQA. Note: Before 2005, private training…
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To be eligible for Student Achievement Component (SAC) or Youth Guarantee funding, a course must meet all of the following: Have the appropriate internal and/or external quality assurance Be part of a qualification approved for SAC funding Comply with fees policy requirements Be open to the public for enrolment.
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The following courses are ineligible for Student Achievement Component or Youth Guarantee funding: A course that has been developed for a specific employer A course that is restricted to the staff of a specific employer.
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When determining the Equivalent Full-Time Student (EFTS) value of qualifications, tertiary education organisations (TEOs) must do all of the following: Use the following three methods to determine the EFTS value: Credits or points Learning hours Full-time weeks Determine the EFTS value of a qualification using the credits or points method, and then check the result by the hours and weeks of…
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When calculating the Equivalent Full-Time Student (EFTS) value using the credits or points method, a tertiary education organisation must do all of the following: Ensure that approval documentation includes the total credits or points required for the qualification to establish its EFTS value Calculate the EFTS value of a qualification using credits as follows: Determine the standard number of…
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To calculate the Equivalent Full-Time Student (EFTS) value of a qualification using the learning hours method, a tertiary education organisation must: Determine the qualification’s total learning hours Divide this by the standard measurement of a full-time year (1,200 hours). Example: The following is an example and is not part of the Rule: The total learning hours for one semester are 600 hour…
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For funding purposes learning hours and full-time weeks of learning include: lecturer and tutor contact hours, including workshops and tutorials tests and assignments supervised practical placements study time self-directed learning with tutorial support available exam periods.
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Rule or condition
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To calculate the Equivalent Full-Time Student (EFTS) value based on the standard full-time equivalent teaching weeks (34) of learning, a tertiary education organisation must determine the length of the qualification in weeks and then do one of the following: Divide this number by 34 Multiply this number by 0.03. Example: The following is an example only and is not part of the Rule: If the…
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Tertiary education organisations (TEOs) must provide information on the three methods of calculating Equivalent Full-Time Student (EFTS) values (credits or points, learning hours, and teaching weeks) when they enter the qualification details on the Tertiary Education Commission (TEC) Qualifications Register. Note: The convergence of these three methods is a signal that learners studying for a…
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The Tertiary Education Commission (TEC) will take a conservative approach to funding accelerated or compressed programmes of study. The convergence of all three methods of determining the Equivalent Full-Time Student (EFTS) value will be considered by the TEC when deciding on the appropriate EFTS value for funding purposes. Note: Some tertiary education organisations allow learners to complete…
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When a qualification is measured in credits, a tertiary education organisation must calculate the Equivalent Full-Time Student (EFTS) factor for each course by: dividing the number of credits in the course by the total number of credits in the qualification, then multiplying this number by the EFTS value of the qualification. The following is provided as an example, and is not part of the Rule:…
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When tertiary education organisations calculate the Equivalent Full-Time Student (EFTS) factors of courses, they must: Express the EFTS factors as numbers with four decimal places Example 0.1250 or 0.6667 Use the same measuring tools they used to determine the EFTS value of the qualification Ensure the sum of the EFTS factors for the courses in the longest strand (if more than one strand)…
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When a tertiary education organisation (TEO) delivers a qualification in one year and the credits exceed 120, the TEO must calculate the courses' Equivalent Full-Time Student (EFTS) factors using the total actual credits (not 120). Example: The following is provided as an example, and is not part of the Rule: For a qualification with a total of 135 credits and an EFTS value of one unit, the…
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Rule or condition
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When a qualification, up to and including New Zealand Qualifications Framework level 7, comprises a full teaching year of between 34 and 52 weeks, it has an Equivalent Full-Time Student (EFTS) value of one unit, unless the Tertiary Education Commission (TEC) has approved an exception to this limit. Note: In exceptional circumstances, the TEC negotiates variations with individual tertiary…
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When classifying courses tertiary education organisations must do all of the following: Assign a classification for each course based on the subject matter of the course Ensure at least 90% of the content or subject matter of a course fits into a single classification Classify both new and significantly changed courses correctly.
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