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Tertiary education organisations (TEOs) must: Not seek or obtain funding from any other Crown source to fund the same part of the TEO's activities funded by the Tertiary Education Commission (TEC), unless authorised by the TEC Notify the TEC immediately the TEO becomes aware of any circumstances that might result in a breach of this condition.
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Type:
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Rule or condition
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Where funding is owed by a tertiary education organisation (TEO) to the Tertiary Education Commission (TEC), it will be recovered by one or more of the following methods: A reduction in the next payment due If the next payment due is not large enough, then the TEC will also issue a 'letter of demand' for the remaining funding to be repaid Set-off against any funding or money payable to the TEO …
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Type:
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Rule or condition
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Every tertiary education organisation (TEO) to which funding is payable by the Tertiary Education Commission (TEC) must, if required on reasonable grounds, satisfy the TEC that the TEO's financial viability or other circumstances: will not put funding paid to the TEO at risk are not such that payment of funding to the TEO may not be justified.
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Type:
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Rule or condition
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In relation to monitoring, private training establishments, 'other tertiary education providers', 'rural education activities programmes', and schools must: Make available any financial reports, statistical, or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the TEC* Inform learners when they enrol that their records may be…
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Type:
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Rule or condition
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Every tertiary education institution (TEI) must: Include in the financial statements required under section 41 of the Public Finance Act 1989 a Statement of Service Performance (SSP) of the institution as compared with the institution’s objectives and performance measures and targets specified in the TEI's Plan covering that year. This includes a SSP reporting on Special Supplementary Grants…
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Type:
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Rule or condition
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Tertiary education institutions (TEIs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a TEI may have under its Investment Plan agreed with the Tertiary Education Commission (TEC). The TEI must: Supply Statements of Service Performance and financial viability reporting in accordance with sections…
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Type:
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Rule or condition
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Private training establishments (PTEs) must supply any financial, statistical, or other information requested by the TEC or the Ministry of Education, in accordance with section 159ZD(1) or section 159YC(1) of the Education Act 1989 - see Funding Eligibility Requirements for PTEs. This does not limit any accountability and reporting requirements a PTE may have under its Plan or any funding…
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Type:
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Rule or condition
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'Other tertiary education providers' (OTEPs) must supply any financial, statistical, or other information requested by the Tertiary Education Commission (TEC) or the Ministry of Education, in accordance with section 159ZD(1) or section 159YC(1) of the Education Act 1989. This does not limit any accountability and reporting requirements that an OTEP may have under its Investment Plan or any…
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Type:
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Rule or condition
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Rural Education Activities Programmes (REAPs) and schools must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements specified in the Investment Plan or any funding agreement the REAP or school has with the Tertiary Education Commission (TEC). The REAP or school must: Supply any financial, statistical, or…
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Type:
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Rule or condition
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Tertiary education organisations must report on course and qualification completions at the same time as submitting their Single Data Returns.
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Type:
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Rule or condition
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In relation to monitoring, tertiary education institutions (TEIs) must: Make available any financial reports, statistical, or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the Tertiary Education Commission* Inform learners when they enrol that their records held by the TEI may be accessed for monitoring and evaluative purpose…
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Type:
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Rule or condition
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When making enrolments the tertiary education organisation must ensure that both the following are met: Any enrolment offer does not include any inducements unrelated to educational provision. The learner receives a formal enrolment offer.
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Type:
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Rule or condition
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Tertiary Education Organisations can use the Ministry of Education's generic enrolment form and add fields, but they must capture in the form the mandatory information detailed in the Single Data Return manual.
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Type:
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Rule or condition
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Tertiary education organisations must apply one or more of the following options for issuing authenticated identification: Authentication in person Postal applications Internet applications.
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Type:
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Rule or condition
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Diplomatic personnel, their dependent children and other family members have domestic student status if they: are citizens of a country with which New Zealand has a reciprocal agreement on tertiary fees in the case of diplomatic staff, are not engaged in full time study; in the case of family members, form part of a diplomatic staff member’s household in the case of dependent children, are les…
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Type:
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Rule or condition
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The domestic student status of dependent children and other family members of foreign diplomatic personnel expires: at the end of the year that the diplomatic staff member ceases to hold his or her position in the case of dependent children, at the end of the year the dependent child turns 21 years of age. Note: If a diplomatic staff member is approaching the end of their appointment, any…
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Type:
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Rule or condition
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Inmates who are not covered by public funding allocated for prisoner education programmes through the Department of Corrections are eligible for tuition subsidies, if they are domestic students.
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Type:
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Rule or condition
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If secondary school students also study at a tertiary education organisation (TEO), the school and the TEO must ensure government funding for the learner is only claimed to the extent that the learner is engaged at the respective institutions.
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Type:
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Rule or condition
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Student Achievement Component funding can be claimed by a tertiary education organisation for enrolments of secondary school students over the age of 16 if both of the following are satisfied: The learner is not required to be absent from school during school hours to undertake the tertiary study, unless the school claims reduced funding for the learner The learner has a letter from their…
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Type:
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Rule or condition
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Tertiary education organisation (TEOs) must not accept learners younger than 16 years of age unless both of the following are satisfied: The learner has one of the following: A school exemption certificate from the Ministry of Education if the learner is full time with the TEO A letter from their secondary school principal (whether the learner wishes to enrol with a TEO within school hours or o…
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Type:
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Rule or condition
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Recognised prior learning (RPL) requires clear documentation showing why the decision was made to accept RPL, for example an academic transcript or an assessor’s record that the learner has demonstrated the required knowledge or skill.
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Type:
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Rule or condition
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The tertiary education organisation must review the documentation of recognised prior learning during the admission process to ensure the Tertiary Education Commission does not fund the learner twice for the same programme of study.
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Type:
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Rule or condition
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When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows: Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners Admission information must include: Admission requirements Criteria and business…
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Type:
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Rule or condition
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New Zealand Qualifications Authority-registered and accredited private training establishments (PTEs) and wānanga must ensure that: learners fully understand what is required of them in their proposed programme of study specific learning needs are identified and the PTE or wānanga has plans to address those needs and ensure learners have a reasonable chance of success.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) may restrict the admission of learners through any of the following: Minimum entry standards for qualifications or courses Requirements for satisfactory academic progress Requirements for academic completion Setting admission limits in line with the TEO's Student Achievement Component funding level approved in its Investment Plan.
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Type:
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Rule or condition
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Subject to the Education Act 1989, tertiary education organisations must restrict the admission of learners in the case of qualifications or courses that have admission criteria set by a national agency.
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Type:
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Rule or condition
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Tertiary education organisations must ensure their admission regulations specify on what basis admission with preferential placement may occur.
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Type:
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Rule or condition
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Tertiary education organisations must: Specify the conditions upon which learners may defer their enrolment start dates Ensure a claim for Student Achievement Component funding is not made for a learner whose enrolment is deferred.
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Type:
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Rule or condition
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When confirming admissions, tertiary education organisations (TEOs) must: Enrol learners who meet the TEO’s minimum entry standards for a qualification or course, unless entry to the qualification or course is restricted or the TEO is allowed to not enrol such learners Ensure any committee or individual staff member who makes admission or selection decisions: Has the delegated authority to make…
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Type:
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Rule or condition
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Tertiary education organisations must keep admission records that: confirm whether they have admitted, re-admitted or not admitted each learner are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must: notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment fo…
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Type:
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Rule or condition
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Tertiary education organisations are required to verify the identity of learners (domestic and foreign students) if the learner is enrolling in a programme of study leading to a qualification with an Equivalent Full-Time Student value of greater than 0.03.
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Type:
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Rule or condition
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To verify a learner’s identity, the tertiary education organisation must validate the learner’s: Full legal name Date of birth Gender Citizenship or residency status.
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Type:
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Rule or condition
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If an enrolling student has an active National Student Number, tertiary education organisations need only confirm the student's identity. For example by a photo identification document such as a driver's licence.
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Type:
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Rule or condition
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Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Type:
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Rule or condition
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Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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Type:
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Rule or condition
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A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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Type:
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Rule or condition
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Tertiary education organisations must include National Student Numbers for each learner reported on their Single Data Return.
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Type:
-
Rule or condition
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Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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Type:
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Rule or condition
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Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover the 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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Type:
-
Rule or condition
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A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based.
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Type:
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Rule or condition
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Learners must pay the tuition fees and associated course costs to tertiary education institutions as required under section 227(2) of the Education Act 1989.
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Type:
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Rule or condition
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Private training establishments (PTEs) must do one of the following: Deposit, in a trust account (not an operating account), tuition fees and associated course costs accepted on or before the first seven calendar days of a programme of study Elect not to request tuition fees and associated course costs until the eighth day of a course (or a longer period set by the PTE).
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) may restrict the entry of learners to a qualification or course that meets admission restrictions on the following grounds: Student Achievement Component (SAC) funding for the qualification is limited to a maximum amount or number of Equivalent Full-Time Student units The TEO has enrolments meeting the total SAC funding specified in its agreed Investment…
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Type:
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Rule or condition
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If the tertiary education organisation offers the learner an alternative place in a different qualification or course, the learner must formally accept the alternative offer in order to enrol.
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Type:
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Rule or condition
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For courses or qualifications with selection criteria or restrictions, the tertiary education organisation must do both the following: Ensure its council (in the case of tertiary education institutions) or committee or individual staff member with delegated authority determines the: maximum number of learners who may be enrolled in a particular qualification or course for a particular year…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) may make an enrolment offer in writing or electronically, provided the offer meets all the following: Is clearly made on behalf of the TEO Is in a form that the learner and the TEO can retain Results in a permanent record.
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Type:
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Rule or condition
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Learners wishing to enrol must formally accept an enrolment offer from a tertiary education organisation (TEO) to form an enrolment contract with that TEO.
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Type:
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Rule or condition
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The tertiary education organisation (TEO) must sign learners’ enrolment forms, on paper or electronically, to declare the documentation is accurate and complete. Once the TEO has made this declaration, it must include the learners' information in the Single Data Return.
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Type:
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Rule or condition
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If a learner's signature is in electronic format, the tertiary education organisation must ensure the learner uses an authenticated unique identifier and a password.
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Type:
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Rule or condition
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An enrolment contract may be made in writing or electronically, provided it: Is in a form the learner and the tertiary education organisation can retain Results in a permanent record.
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Type:
-
Rule or condition
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Tertiary education organisations must confirm a learner’s enrolment by one of the following: The issue of a receipt for payment for fees/course costs The issue of a student identification card A letter with details of the learner’s courses.
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Type:
-
Rule or condition
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The tertiary education organisation must validate the learner’s signed enrolment form by countersigning.
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Type:
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Rule or condition
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If a learner breaches their enrolment contract, for example the learner fails to pay their tuition fees (including compulsory course costs), the enrolment is invalid for Student Achievement Component funding unless: The learner has made a commitment to pay tuition fees (through the enrolment contract or through attendance on the course) The tertiary education organisation enforces that…
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Type:
-
Rule or condition
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If a tertiary education organisation (TEO) requires a learner to re-enrol to continue studying for another teaching period, the TEO must enter into a new enrolment contract with the learner.
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Type:
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Rule or condition
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The principal tertiary education organisation in a subcontracting arrangement is responsible for documenting the compliance and enrolment requirements of the Education Act 1989 to an auditable standard.
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Type:
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Rule or condition
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If a learner changes their enrolment or withdraws from some courses, the tertiary education organisation (TEO) must update the learner’s enrolment contract to reflect the changes. The TEO must send a copy of the updated enrolment contract to the learner.
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Type:
-
Rule or condition
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Tertiary education organisations (TEOs) are responsible for security and must set appropriate security standards for staff and learners. Electronic signatures are acceptable when the TEO meets the required level of security.
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Type:
-
Rule or condition
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When issuing a unique identifier, the tertiary education organisation must do both of the following: authenticate the unique identifier through a passport or birth certificate when it is first issued ensure the unique identifier is: A minimum length (normally six digits) System generated Randomly generated or based on user-supplied information Not based on easily accessible information, for…
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Type:
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Rule or condition
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The tertiary education organisation must require the user to choose a password if enrolling electronically.
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Type:
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Rule or condition
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When issuing a unique identifier, the tertiary education organisation must require learners to make a written statement with a written signature to declare that they: Confirm that their evidence of identity belongs to them Authorise the use of their unique identifier for admission and enrolment purposes Accept responsibility for all uses of their unique identifier Agree not to give their unique…
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Type:
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Rule or condition
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Tertiary education organisations must use current generally accepted standards of encryption for electronic learner enrolment processes.
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Type:
-
Rule or condition
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Tertiary education organisations (TEOs) may accept online applications without proof of identity, and complete enrolment procedures later. In such cases, TEOs must ensure the learner completes a valid enrolment, according to the requirements for a valid enrolment set out in this documentation, before they report the enrolment through the Single Data Return to support any Student Achievement…
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Type:
-
Rule or condition
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Tertiary education organisations (TEOs) must do all of the following: Specify the period in which learners may change their enrolments or withdraw without penalty (less any administration charge) Only claim Student Achievement Component funding for a learner after the specified time period for a learner to withdraw without penalty has ended Promptly record all changes in enrolment or withdrawal…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must meet the following time period requirements when changes are made to enrolments supporting Student Achievement Component (SAC) funding: The period for change of enrolment and withdrawal must be measured from the date the teaching of a course commences TEOs must retain records of course involvement that are at an auditable standard for all courses…
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Type:
-
Rule or condition
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If a learner withdraws from a qualification or course during the specified period for change of enrolment and withdrawal, whether the withdrawal is instigated by the learner or the tertiary education organisation (TEO), their enrolment is cancelled. TEOs must not report this enrolment in the Single Data Return.
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Type:
-
Rule or condition
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To meet auditable standards, tertiary education organisations must record domestic student withdrawals on a withdrawal form.
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Type:
-
Rule or condition
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Tertiary education organisations must record any change in enrolment or withdrawal in their student management system for reporting in the Single Data Return.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must provide each learner with an invoice that: Itemises the fees/course costs of each course in which the learner enrols Links to the qualification(s) and courses the learner applied for on their enrolment form, and have been included in the TEO's enrolment offer.
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Type:
-
Rule or condition
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The tertiary education organisation must specify all the fees/course costs and the learner must sign the contract.
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Type:
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Rule or condition
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When collecting payment of fees via a student loan, the tertiary education organisation (TEO) must complete the following before recording fees/course costs paid via a student loan: Gain the learner’s agreement to authorise the payment of fees/course costs from their loan account. TEOs must send a Verification of Study to StudyLink Receive confirmation that StudyLink has accepted the learner’s…
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Type:
-
Rule or condition
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When learners have paid their tuition fees and associated costs, the tertiary education organisation must record the payment of fees on their student management system and issue a receipt.
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Type:
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Rule or condition
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A tertiary education organisation (TEO) must not claim an enrolment in support of Student Achievement Component funding until the learner commits to pay tuition fees and compulsory course costs (when fees apply). Attendance by a validly enrolled learner after the TEO's designated withdrawal period has passed constitutes a commitment to pay fees.
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Type:
-
Rule or condition
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A tertiary education organisation’s student management system must meet the following standards. It must: Meet Student Achievement Component (SAC) recording and reporting requirements. This includes linking learner enrolments to academic qualifications and courses, and to Single Data Return requirements Be documented to ensure users understand how the system works Provide auditors with the…
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Type:
-
Rule or condition
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Tertiary education organisations must record learners' personal details, including evidence of identity and citizenship sighting.
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Type:
-
Rule or condition
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Tertiary education organisations must record the following details of each learner’s programme of study: Confirmation of the learner’s application, admission, enrolment contract and payment of tuition fees and associated costs The qualification(s) in which the learner is enrolled for the current and previous teaching periods* The courses in which the learner is enrolled for the current and…
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Type:
-
Rule or condition
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Tertiary Education Organisations must record learner results and report on result information as follows: The main assessment results of courses and/or qualifications for the enrolment period Other relevant academic information, for example scholarships awarded Information required for reporting to the Ministry of Education and the Tertiary Education Commission in the Single Data Return…
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Type:
-
Rule or condition
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If a Tertiary Education Organisation (TEO) cannot claim Student Achievement Component funding in relation to a learner enrolment, the TEO must still collect the information required for their Single Data Return.
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Type:
-
Rule or condition
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If a tertiary education institution closes permanently it must transfer the academic records to the tertiary education organisation that takes over the courses of study or, if there is none, to the Ministry of Education.
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Type:
-
Rule or condition
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If a tertiary education organisation (TEO) other than a tertiary education institution closes permanently it must transfer academic records to the TEO that takes over the course of study or, if there is none, to the New Zealand Qualifications Authority.
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Type:
-
Rule or condition
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If a tertiary education organisation intends to cancel a course, it must inform learners affected by the cancellation by the end of the specified period for withdrawal.
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Type:
-
Rule or condition
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Tertiary education organisations must complete a Single Data Return for the following: All valid learner enrolments, both formal and informal All learner withdrawals, both formal and informal.
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Type:
-
Rule or condition
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Notwithstanding any other condition, tertiary education organisations seeking access to Tertiary Education Commission (TEC) funding for the first time must submit their financial viability documentation to the TEC at least three months before the first intake of learners for whom they are seeking TEC funding.
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Type:
-
Rule or condition
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Tertiary education institutions (TEIs) must submit their financial statements together with the required financial performance indicators to the TEI Financial Monitoring group (TEI FM) TEIs must use TEI FM’s electronic template.
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Type:
-
Rule or condition
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Private training establishments (PTEs) and 'other tertiary education providers' seeking funding, or a continuation of funding, must provide the Tertiary Education Commission with the following: Company Registration Certificate, Certificate of Incorporation or other recognition of legal status New Zealand Qualifications Authority (NZQA) registration and accreditation – PTEs must obtain…
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Type:
-
Rule or condition
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Schools are required to report on Tertiary Education Commission funding in their annual audited accounts.
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Type:
-
Rule or condition
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When a tertiary education organisation (TEO) fails to remedy a compliance breach within the timeframe set by the Tertiary Education Commission (TEC), the TEC may, without limiting its rights under any funding agreements with the TEO, do one or more of the following: Suspend funding for a period that the TEC considers appropriate Recover funds on demand or off set against any funds payable by th…
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Type:
-
Rule or condition
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The following are situations when a PTE must contact the Tertiary Education Commission (TEC) Service Centre: Cancellation of New Zealand Qualifications Authority registration and/or accreditations and/or approval – notify the TEC immediately Liquidation/receivership of PTE, or when the PTE's financial viability may be affected – notify the TEC immediately Change of ownership or governance - see…
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Type:
-
Rule or condition
-
Private Training Establishments (PTEs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a PTE may have under its Investment Plan or any funding agreement with the Tertiary Education Commission (TEC). The PTE must: Supply any financial, statistical or other information requested by the TEC in…
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Type:
-
Rule or condition
-
The following are situations when an 'other tertiary education provider' (OTEP) must contact the Tertiary Education Commission (TEC) Service Centre: Cancellation of Quality Assurance Body registration and/or accreditations and/or approval – notify the TEC immediately Liquidation/receivership of the OTEP, or when the OTEP's financial viability may be affected – notify the TEC immediately Change …
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Type:
-
Rule or condition
-
When a learner is in a remote community and unable to access a person listed in the Oaths and Declarations Act 1957, a member of the New Zealand Police, school principal, minister of religion or general practitioner is acceptable.
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Type:
-
Rule or condition
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A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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Type:
-
Rule or condition
-
Rural education activities programmes (REAPs) are required to report on Tertiary Education Commission funding in their annual accounts audited by the Office of the Controller and Auditor General.
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Type:
-
Rule or condition
-
Once Tertiary Education Commission funding is confirmed, community groups must submit a set of financial accounts audited by an independent Chartered Accountant for their most recent 12-month financial-year period before the application for funding. This set of financial accounts must include the following reports and statements: TEO Director (or equivalent) Attestation Statement of Financial…
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Type:
-
Rule or condition
-
Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations: Any loss or damage to records that might affect the TEC’s ability to audit the TEO Changes in circumstances that may impact on funding eligibility Change in circumstances that may affect the TEO's ability to meet the conditions of the Investment Plan agreed with the TEC or t…
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Type:
-
Rule or condition