Youth Guarantee

Conditions

The funding mechanism for Youth Guarantee requires the TEC to impose a number of conditions on funding received by a tertiary education organisation (TEO).  The TEC imposes those conditions under section 159YC(2)(a) of the Education Act 1989 (the Act).

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The TEC may also impose other conditions on funding that it considers are necessary to ensure that the specified outcomes in an Investment Plan that relate to the tertiary education programmes and activities in relation to which funding is being given are being achieved or will be achieved. The TEC imposes those conditions under section 159YC(2)(b) of the Act.

A TEO that receives Youth Guarantee funding must comply with the conditions specified in its funding approval letter, and in the Act.  Those conditions are also set out below. 

The TEC also expects TEOs to comply with funding information provided as guidance. 

If the TEC is satisfied on reasonable grounds that a TEO has not complied or is not complying with the conditions on funding the TEC may revoke or suspend the funding under section 159YG of the Act. 

Legislative requirements

As specified in section 159YC(1) of the Act, it is a condition of a TEO receiving funding that the TEO will supply to the TEC, from time to time as required by the TEC, and in the form specified by the TEC, any financial, statistical, or other information that a TEO is required to supply.

There are additional legislative requirements for TEOs (other than tertiary education institutions (TEIs)) and for TEIs, as outlined below. 

Tertiary education organisations (TEOs) – records

A TEO (other than a tertiary education institution (TEI)) that receives funding under an Investment Plan is required under section 159YD of the Education Act 1989 (the Act) to keep records in the form specified by the TEC, for the period to which the funding relates, that fully and fairly show:

  • transactions, assets, liabilities, and funds that are or were affected by the funding; and
  • whether any conditions on which the funding approval was given have been complied with.

The TEO must ensure that the records are available for inspection by the TEC at all reasonable times.  

Enrolment records

In relation to record-keeping under section 159YD of the Act, to demonstrate that a TEO is using funding in relation to students who are eligible for funding, the TEO must keep enrolment records for each student that specify:

  • the programme of study, qualification, or course, or programmes of study, qualifications or courses, in which the student has been admitted or readmitted;
  • the student’s identity details including name, date of birth, citizenship, domestic, residency (if relevant);
  • if the student is enrolled in a programme of learning leading to a qualification with an EFTS value of greater than 0.03 EFTS, that the TEO has verified the student's identity;
  • that the TEO has verified that the student is a domestic student;
  • the student's national student number (NSN);
  • the student’s previous academic achievement (if relevant);
  • changes (if any) made to an enrolment;
  • whether the student has withdrawn from his or her course, the date of the withdrawal, and whether the withdrawal was within the withdrawal period; and
  • whether a student has been expelled from a course by the TEO due to a breach of the TEO's Code of Conduct;
  • whether a student is on a discretionary leave of absence greater than leave normally granted under the TEO's standard minimum attendance requirements;
  • that the student is attending the programme of study in which he or she is enrolled, or is actively involved in the programme or course; and
  • the period for which the student is enrolled. 

TEOs (other than TEIs) – financial information

Section 159YD(2) and (3) of the Act require certain TEOs to provide the TEC with financial information as soon as practicable after the end of the financial year.

However, the TEC has exempted PTEs and schools from the requirement unless a particular PTE or school is advised by the TEC that it is required to comply.

Section 159YD(2) and (3) of the Act does not relate to TEIs.

The specific requirements are the TEO’s financial report for that year, including:

  • a statement of financial performance;
  • a statement of financial position;
  • a statement of movements in equity;
  • a statement of cash flows;
  • a statement of service performance that compares its performance with the outcomes agreed with the TEC as measured by the performance indicators agreed with the TEC;
  • any other financial reports, or statistical or other information that the TEC requires; and
  • any information necessary to demonstrate compliance with any condition attached to funding.

The financial report must be prepared in accordance with generally accepted accounting practice and must be audited by an independent chartered accountant. 

Conditions

If you receive Youth Guarantee funding you must comply with the conditions set out in your Plan funding approval letter. The conditions are also set out below:

NOTE: For your reference, you can view the archived Youth Guarantee conditions (PDF, 209 Kb) that applied to 2015 funding only.  

 

SDR001: TEO to supply information and report to the TEC (for Youth Guarantee funding for TEIs)

Pursuant to section 159YC(1) of the Education Act 1989, it is a condition of a TEO receiving funding under section 159YA or section 159ZC that the TEO will supply to the TEC or the Ministry of Education, from time to time as required by the TEC or the Ministry of Education, and in the form specified by the TEC or the Ministry of Education, any financial, statistical, or other information that the TEC or the Ministry of Education requires the TEO to supply.  

TEO to supply enrolment information to the TEC

The following conditions are imposed to ensure that the TEC and the Ministry of Education obtain information about all confirmed students, whether or not fees are charged, and regardless of the funding source.  Your SDR return must include students who have withdrawn, unless they withdrew before becoming a confirmed student. If you have any doubts as to whether a student should be included in the SDR, please contact your Investment Manager or the Sector Helpdesk.

1.  The TEO must supply the following information to the TEC and/or the Ministry about each “confirmed student enrolment”, meaning:

a)  if fees apply:                             

     (i)   a student and a TEO have entered into an enrolment or tuition contract or arrangement and the student has paid or committed to pay his or her fees; and                        

     (ii)  the period during which the student is entitled to withdraw from a course, programme or training scheme and receive a full refund of fees (less any applicable administration fee) has passed; or

b)    if fees do not apply:                             

     (i)   a student and a TEO have entered into an enrolment or tuition contract or arrangement; and                            

     (ii)  the student has not withdrawn from a course, programme or training scheme by the withdrawal date (as specified in Withdrawal of enrolments below).

2.   The TEO must not alter the data submitted in the SDR based on any subjective assessment of a student's performance, participation or attendance.  

Withdrawal of enrolments

1.   A “withdrawal” means the withdrawal of a confirmed student enrolment from a course, programme or training scheme, by notice from the student to the TEO or as a result of non-attendance or non-participation by a student at the TEO for any reason, and whether or not the student has been refunded any fees.

2.   If a student is enrolled for all or part of a programme or training scheme that is of more than three months duration, the withdrawal date and refund period entitlements are set out in sections 234C to 235D of the Education Act 1989.

3.   If a programme or training scheme is less than three months duration, the TEO must set a withdrawal date for each course in the programme or training scheme, up to and including which a student is entitled to a full refund of fees and course costs.  The withdrawal date for each course must be no earlier than the date at which 10% of the course for which a student is enrolled has passed.

4.   Completing the SDR does not discharge TEOs’ other obligations to report withdrawals.  These obligations include reporting (where applicable) to: Immigration New Zealand (for international students), Ministry of Social Development (for Student Loan and Student Allowance recipients) and Trustees administering fee protection mechanisms (for International students and all PTE students).

5.   If fees are to be refunded to a student, the TEO must, as soon as reasonably practicable,  pay the refund: 

a)   to the Ministry of Social Development, if the student paid the fees using the Student Loan Scheme; or

b)   directly to the student.

Use of Youth Guarantee funding

1.  The TEO must ensure that YG funding is only used for the relevant programmes and activities which are specified in a TEO’s proposed investment plan (unless exempt). 

2.  The TEO may only claim funding for a student who is:

a)   a confirmed student enrolment as defined above; and

b)   an eligible student (as described in Youth Guarantee eligible student below); and c)     the student has completed 10% or one month of the course for which they have enrolled, whichever is the earlier.

Youth Guarantee eligible student

1.   An eligible student for Youth Guarantee is a student who:

a)   is a domestic student as defined in section 159 of the Education Act 1989; and

b)    is studying at least 50% of a full time, full year enrolment; and

c)   is not also enrolled in a secondary school, unless the student is participating in Youth Guarantee provision for which the school is funded; and

d)   is either:

     (i)   16 to 19 years of age (inclusive) at the time he or she commences the programme; or

     (ii)   15 years of age at the time he or she commences the programme, and has an early leaving exemption from his or her school; and

e)   does not already hold a qualification at level 3 or above on the NZQF.

2.   An eligible student for the Youth Guarantee secondary-tertiary partnership pilot programme is a student who:

a)   is a domestic student as defined in section 159 of the Education Act 1989; and b)    is 16 to 19 years of age (inclusive) at the time he or she commenced the programme; and

c)   is currently enrolled in a school approved by the Ministry of Education to participate in the secondary-tertiary partnership pilot programme; and

d)   is enrolled in no more than 10.4 hours per week in a secondary-tertiary partnership pilot programme; and

e)   does not already hold a qualification at level 3 or above on the NZQF.

 

 

SDR001(PTE): TEO to supply information and report to the TEC (for Youth Guarantee funding)

Pursuant to section 159YC(1) of the Education Act 1989, it is a condition of a TEO receiving funding under section 159YA or section 159ZC that the TEO will supply to the TEC or the Ministry of Education, from time to time as required by the TEC or the Ministry of Education, and in the form specified by the TEC or the Ministry of Education, any financial, statistical, or other information that the TEC or the Ministry of Education requires the TEO to supply.  

TEO to supply enrolment information to the TEC

The following conditions are imposed to ensure that the TEC and the Ministry of Education obtain information about all confirmed students, whether or not fees are charged, and regardless of the funding source.  Your SDR return must include students who have withdrawn, unless they withdrew before becoming a confirmed student. If you have any doubts as to whether a student should be included in the SDR, please contact your Investment Manager or the Sector Helpdesk.

1.  The TEO must supply the following information to the TEC and/or the Ministry about each “confirmed student enrolment”, meaning:

a)  if fees apply:                             

     (i)   a student and a TEO have entered into an enrolment or tuition contract or arrangement and the student has paid or committed to pay his or her fees; and                        

     (ii)  the period during which the student is entitled to withdraw from a course, programme or training scheme and receive a full refund of fees (less any applicable administration fee) has passed; or

b)    if fees do not apply:                             

     (i)   a student and a TEO have entered into an enrolment or tuition contract or arrangement; and                            

     (ii)  the student has not withdrawn from a course, programme or training scheme by the withdrawal date (as specified in Withdrawal of enrolments below).

2.   The TEO must not alter the data submitted in the SDR based on any subjective assessment of a student's performance, participation or attendance.  

Withdrawal of enrolments

1.   A “withdrawal” means the withdrawal of a confirmed student enrolment from a course, programme or training scheme, by notice from the student to the TEO or as a result of non-attendance or non-participation by a student at the TEO for any reason, and whether or not the student has been refunded any fees.

2.   If a student is enrolled for all or part of a programme or training scheme that is of more than three months duration, the withdrawal date and refund period entitlements are set out in sections 234C to 235D of the Education Act 1989.

3.   If a programme or training scheme is less than three months duration, the TEO must set a withdrawal date for each course in the programme or training scheme, up to and including which a student is entitled to a full refund of fees and course costs.  The withdrawal date for each course must be no earlier than the date at which 10% of the course for which a student is enrolled has passed.

4.   Completing the SDR does not discharge TEOs’ other obligations to report withdrawals.  These obligations include reporting (where applicable) to: Immigration New Zealand (for international students), Ministry of Social Development (for Student Loan and Student Allowance recipients) and Trustees administering fee protection mechanisms (for International students and all PTE students).

5.   If fees are to be refunded to a student, the TEO must, as soon as reasonably practicable,  pay the refund: 

a)   to the Ministry of Social Development, if the student paid the fees using the Student Loan Scheme; or

b)   directly to the student.

Use of Youth Guarantee funding

1.  The TEO must ensure that YG funding is only used for the relevant programmes and activities which are specified in a TEO’s proposed investment plan (unless exempt). 

2.  The TEO may only claim funding for a student who is:

a)   a confirmed student enrolment as defined above; and

b)   an eligible student (as described in Youth Guarantee eligible student below); and c)     the student has completed 10% or one month of the course for which they have enrolled, whichever is the earlier.

Youth Guarantee eligible student

1.   An eligible student for Youth Guarantee is a student who:

a)   is a domestic student as defined in section 159 of the Education Act 1989; and

b)    is studying at least 50% of a full time, full year enrolment; and

c)   is not also enrolled in a secondary school, unless the student is participating in Youth Guarantee provision for which the school is funded; and

d)   is either:

     (i)   16 to 19 years of age (inclusive) at the time he or she commences the programme; or

     (ii)   15 years of age at the time he or she commences the programme, and has an early leaving exemption from his or her school; and

e)   does not already hold a qualification at level 3 or above on the NZQF.

2.   An eligible student for the Youth Guarantee secondary-tertiary partnership pilot programme is a student who:

a)   is a domestic student as defined in section 159 of the Education Act 1989; and b)    is 16 to 19 years of age (inclusive) at the time he or she commenced the programme; and

c)   is currently enrolled in a school approved by the Ministry of Education to participate in the secondary-tertiary partnership pilot programme; and

d)   is enrolled in no more than 10.4 hours per week in a secondary-tertiary partnership pilot programme; and

e)   does not already hold a qualification at level 3 or above on the NZQF.

 

  

If you receive Youth Guarantee funding you must comply with the conditions set out in your Plan funding approval letter. The conditions are also set out below:

NOTE: For your reference, you can view the archived Youth Guarantee conditions (PDF, 168 Kb) that applied to 2014 funding only.

 

YG001: TEO to supply information to the TEC

As specified in section 159YC(1) of the Education Act 1989, it is a condition of a TEO receiving funding that the TEO will supply to the TEC, from time to time as required by the TEC, and in the form specified by the TEC, any financial, statistical, or other information that a TEO is required by the TEC to supply.  

TEO to supply information to the TEC in certain situations

The TEO must notify the TEC immediately if:

a)   any record that the TEO is required to keep under the Education Act 1989 has been lost or damaged; or

b)   the TEO is no longer able to comply with a condition of funding.

PTE to supply information to the TEC in certain situations

This condition applies to a private training establishment (PTE). 

The PTE must notify the TEC immediately if:

a)  its New Zealand Qualifications Authority (NZQA) registration or accreditation is cancelled; or

b)  an Insolvency Event I(see below) occurs in relation to it; or

c)  it has a  Change of Control (see below); or

d)  it transfers (or agrees to transfer) all or a material part of its assets to a third party; or

e)  there is any change to the persons who make up its governing body; or
f)   it merges with or acquires any other entity or business;
g)  it has changed its name; or
h)  the location or locations at which it delivers a course or courses has changed.

Definition of Insolvency Event

"Insolvency Event" means, in relation to a PTE, the occurrence of any of the following events:
a)   that PTE ceases or threatens to cease to carry on all or any material part of its business or operations;
b)   an application is made (which is not withdrawn, stayed or dismissed within 10 Business Days of being made) to a court for an order, or an order is made, or an effective resolution is passed to place the PTE in liquidation or voluntary administration previously approved in writing by the TEC;
c)   that PTE proposes to enter into, any general assignment, arrangement, compromise or composition with or for the benefit of any of its creditors with a view to avoiding insolvency except as previously approved in writing by the TEC;
d)   an encumbrancer takes possession, or a trustee, receiver, receiver and manager, administrator, liquidator, provisional liquidator, inspector under any companies or securities legislation, or similar official, is appointed in respect of that PTE or the whole or any material part of its assets, or the board of directors request that a creditor or any other person appoint a receiver to that PTE);
e)   a distress, attachment or other execution is levied or enforced upon, or commenced against, any assets of that PTE and is not discharged or stayed within 10 Business Days, except, in each case, when the TEC is satisfied that that PTE is contesting the same in good faith by appropriate proceedings;
f)   that PTE is declared or becomes insolvent, is unable to pay its debts when they fall due, or is presumed unable to pay its debts in accordance with any applicable legislation;
g)   that PTE suspends or stops or threatens to suspend or stop payments generally or a moratorium is agreed or declared in respect of or affecting all or any material part of its indebtedness;
h)  that PTE seeks or obtains protection from its creditors under any statute or any other law;
i)   that PTE is declared to be a corporation at risk under the Corporations (Investigation and Management) Act 1989;
j)   a statutory or judicial manager is appointed over all or any of the assets of that person;
k)   any recommendation is made by the Financial Markets Authority to the Minister of the Crown who is responsible for administration of the Corporations (Investigation and Management) Act 1989 that that PTE or any associated person of that PTE be placed in statutory management under that Act;
l)   all of the directors of that PTE resign, or signal their intention to resign; or
m)  anything analogous or having a substantially similar effect to any of the events specified in paragraphs (a) to (m) above happens under the laws of any applicable jurisdiction in respect of that PTE.

Definition of Change of Control

"Change of Control" means, in relation to a person (the "first person"), when a person acquires Control of the first person or when a person who controls the first person ceases to do so.

"Control" means, in relation to a person (the "first person"), the ability of another person (the "second person") to ensure that the activities and business of the first person are conducted in accordance with the wishes of the second person, whether through ownership of voting shares, contract or otherwise.  Without limitation, the direct or indirect beneficial ownership of more than 50% of the voting rights in a body corporate is deemed to constitute Control. 

 

YG002: TEO to be eligible to receive Youth Guarantee funding

This condition applies to a TEO funded to deliver Youth Guarantee programmes other than those for the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must, for the period of funding approval, continue to be:

a)    an institute of technology and polytechnic (ITP); or

b)    a wānanga; or

c)    a PTE; or

d)    a state school or state integrated school that has been funded by the TEC since 2011.

 

YG003: TEO to be eligible to participate in pilot programme

This condition applies to a TEO funded to deliver Youth Guarantee programmes as a part of the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must, for the period of funding approval, continue to be:

a)    an ITP; or

b)    a wānanga; or

c)    a PTE.

 

YG004: TEO to be quality assured eligible to receive Youth Guarantee funding

The TEO must, for the period of funding approval, continue to be quality assured by:

a)    the New Zealand Qualifications Authority (NZQA), if the TEO is an ITP, a wānanga, or a PTE; or

b)    the Education Review Office, if the TEO is a state or state-integrated school.

 

YG005: TEO to use funding for approved qualifications or courses

The TEO must only use Youth Guarantee funding to deliver qualifications and courses specified in the TEO's Investment Plan.

To receive approval for a qualification to be specified in an Investment Plan, the TEO must submit the relevant documents to the TEC in accordance with information on the TEC's website.

 

YG006: TEO to meet requirements when making changes to a qualification

Before making a minor change to a qualification, the TEO must:

a)    obtain approval for the minor change from the relevant quality assurance body (if required), that is:

       (i)           NZQA, if the TEO is a PTE; or

       (ii)          NZQA or the TEO’s Academic Board, if the TEO is an ITP or a wānanga; or

       (iii)         the New Zealand Vice Chancellor’s Committee on University Academic Programmes (CUAP), if the TEO is a university; and

b)    notify the TEC of the change and provide the relevant information; and

c)    obtain approval from the TEC to update the course or qualification register.   

Before making a significant change to a qualification, the TEO must:

a)    obtain approval from the relevant quality assurance body; and

b)    provide the relevant information to the TEC (including evidence of approval from the quality assurance body) to enable the TEC to determine whether or not to approve the change; and

c)    obtain approval from the TEC to make the significant change.

Definition of minor change

For the purposes of this condition, a "minor change" to a qualification is a change that does not change the size, level, core content, or EFTS value of the qualification.

Definition of significant change

For the purposes of this condition, a "significant change" to a qualification is a change to:

a)    the EFTS value of the qualification; or

b)    the total number of credits in the qualification; or

c)    the timeframe to complete the qualification; or

d)    the level of the qualification in the New Zealand Qualification Framework; or

e)    the location or locations at which the qualification is delivered; or

f)     or a change to the delivery mode of the qualification; or

g)    the number of courses that each student is expected to undertake to achieve the qualification; or

h)   pre-requisite requirements. 

 

YG007: TEO to ensure Youth Guarantee programme is eligible

This condition applies to a TEO funded to deliver Youth Guarantee programmes other than those for the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must ensure that a programme in which an eligible student is enrolled is and continues to be a programme that:

a)    leads to the award of a qualification:

       (i)    the National Certificate of Educational Achievement (NCEA) at level 1, 2, or 3 on the NZQF; or

       (ii)  a National or New Zealand Certificate at levels 1, 2, or 3 on the NZQF; or

       (iii) that comprises part of a recognised pathway (as determined by the NZQA) towards one or more vocational qualifications at level 4 on the NZQF; and

b)    includes literacy and numeracy provision; and

c)    if it leads to a level 1 or 2 NCEA qualification, is aligned to the Vocational Pathways.

 

YG008: TEO participating in pilot programme to ensure programme is eligible

This condition applies to a TEO funded to deliver Youth Guarantee programmes as a part of the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must ensure that a programme in which an eligible student is enrolled is and continues to be a programme:

a)    that delivers no more than 10.4 hours of provision to any individual student per week; and

b)    in which the enrolment of each student is not more than 0.35 EFTS; and

c)    that leads to the award of a National Certificate of Educational Achievement (NCEA) level 2 qualification, aligned to at least one Vocational Pathway; and

d)    that includes literacy and numeracy provision.

 

YG009: TEO not to refer a student to a TEO to participate in pilot programme

This condition applies to a state school or state integrated school that is funded to deliver Youth Guarantee programmes other than those for the Ministry of Education's secondary-tertiary partnership pilot programme.

The school must not refer a student to a TEO to participate in the Ministry of Education's secondary-tertiary partnership pilot programme.

 

YG010: TEO not to enrol student in more than 2 EFTS of Youth Guarantee provision

This condition applies to a TEO funded to deliver Youth Guarantee programmes other than those for the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must not enrol a student:

a)    in more than 1 EFTS of Youth Guarantee provision in any calendar year; and

b)    in more than 2 EFTS of Youth Guarantee provision in total over the period of their enrolment.

 

YG011: TEO participating in pilot programme to ensure student enrolled in no more than two years of provision

This condition applies to a TEO funded to deliver Youth Guarantee programmes as a part of the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must not enrol an eligible student in more than 2 years of secondary-tertiary partnership pilot programme provision.

 

YG012: TEO not to enrol student in Youth Guarantee programme who has received the total allowed Youth Guarantee provision

This condition applies to a TEO funded to deliver Youth Guarantee programmes other than those for the Ministry of Education's secondary-tertiary partnership pilot programme.

The TEO must not enrol a student in a Youth Guarantee programme if that student has already received 2 EFTS of Youth Guarantee provision at that TEO.

For the avoidance of doubt, for the purposes of this condition, a student's participation in the Ministry of Education's secondary-tertiary partnership pilot programme does not contribute towards the total EFTS value of Youth Guarantee provision that the student has received.

 

YG013: TEO not to charge tuition fees or compulsory course costs

The TEO must:

a)    not charge any tuition fees or compulsory course costs to a student; and

b)    pay for the necessary equipment, infrastructure and hardware required to deliver a particular programme; and

c)    not require the costs of the provision of essential equipment, including computers, to be met through the "course-related costs" component of the Student Loan Scheme. 

For the purposes of this condition, "equipment, infrastructure and hardware":

a)    refers to items that can be used by successive intakes of students; and

b)    does not include personal items that are provided for individual student use and that the TEO does not retain for the next intake of students.

 

YG014: TEO to limit number of students who already hold a qualification at level 1 and 2 on the NZQF

The TEO must ensure that, in relation to all new enrolments, students who already hold a qualification at level 1 or 2 on the NZQF do not comprise more than 10% of the TEO's enrolment at that level.

 

YG015: TEO to ensure transport funding is only used to pay for actual cost of transport

The TEO must ensure that transport assistance funding and exceptional circumstances transport assistance funding is only used to pay for the actual cost of transport incurred by the TEO or each student to whom it is paid.

The TEO should reimburse each student within a reasonable time after the student has incurred the cost.

 

YG016: TEO to keep records of expenditure and transport assistance

The TEO must keep records of its expenditure of transport assistance funding, including any expenditure of exceptional circumstances transport funding.

If the TEO supplies transport to students, the records that the TEO must keep in respect of each student that receives transport include:

a)    a daily travel logbook that sets out the kilometres travelled by the TEO in relation to each student; and

b)    the source of funding for each student's enrolment at the TEO (for example, whether a student is enrolled in a Youth Guarantee funded programme, or another course). 

If transport assistance funding, including exceptional circumstances transport funding, is paid directly to a student, the records must state:

a)    the amounts paid to each student; and

b)    the total amount that the TEO reimbursed students for transport. 

 

YG017: TEO not to over-deliver level 3 EFTS

The TEO must not deliver more EFTS for qualifications at level 3 on the NZQF than the EFTS specified in the TEO's Youth Guarantee Mix of Provision in its Investment Plan.

 

YG018: TEO to use Literacy and Numeracy for Adults Assessment Tool

When a TEO delivers a course that leads to the award of a qualification (other than a qualification in English for Speakers of Other Languages (ESOL) or Te Reo Māori), the TEO must use the Literacy and Numeracy for Adults Assessment Tool to assess the literacy and numeracy needs of each student and measure his or her progress.

For a course that leads to the award of a qualification in ESOL, from the date that the Starting Points option(s) within the Literacy and Numeracy for Adults Assessment Tool becomes available, the TEC requires the TEO to use the Starting Points option(s) to assess the literacy and numeracy needs of each student and to measure his or her progress.

TEOs are not required to use the Literacy and Numeracy for Adults Assessment Tool for a student enrolled in a course that leads to the award of a qualification in Te Reo Māori.

 

YG019: TEO to meet minimum performance standards

The TEO must meet any minimum performance standards specified by the TEC.

 

YG020: TEO not to subcontract delivery

The TEO must not subcontract delivery of Youth Guarantee programmes unless the subcontracting has been approved by the TEC. 

 

YG021: TEO not to use other funding from the Crown to fund Youth Guarantee programmes

The TEO must:

a)    not (without the TEC's prior written consent) seek or obtain any funding from any Crown source (including a Crown entity or a company wholly owned by the Crown) other than the TEC to fund provision, programmes or activities that receive Youth Guarantee funding; and

b)    notify the TEC immediately if it becomes aware of any circumstances that might result in a breach of this condition. 

 

YG022: TEO to use funding responsibly

The TEO must use the funding:

a)    lawfully, responsibly, and for the purposes for which the funding is provided; and

b)    in a manner consistent with the appropriate use of the public funds.

 

YG023: TEO not to claim funding for recognised prior learning

The TEO must not claim funding for recognised prior learning credited to a student.

To ensure that the TEO is able to comply with this condition, the TEO must:

a)    ask each student to specify prior learning he or she has undertaken; and

b)    before admitting each student into a Youth Guarantee funded programme, review that information as it relates to each student; and

c)    retain documents that confirm that each student has demonstrated the required knowledge or skill;

d)    if a course contains content or learning for which a student has previously been credited:

      (i)    calculate the EFTS factor of the units previously credited to the student, and subtract that factor from the standard course factor of the course in which the student is enrolled ("the revised EFTS factor figure"); and

      (ii)  submit the revised EFTS factor figure into the enrolment file of the SDR, in the "FACTOR" field in respect of the relevant student; and

e)    if a student requires further learning to complete a qualification, ensure that the student only completes a course that he or she has not yet passed.

For the avoidance of doubt, recognised prior learning does not apply to repeated learning undertaken because the relevant quality assurance body requires students to periodically repeat training.

 

YG024: TEO to repay over-funding

If the TEO receives Youth Guarantee funding that is greater than it should have been, or that the TEO was not entitled to receive, the TEO must treat the amount of overfunding as a debt due to the Crown that:

a)    is repayable on demand; and

b)    may be set-off against all or any funding, or any sum of money payable by the TEC to the TEO.

Definition of funding that is greater than it should have been

For the purposes of this condition, and without limiting the meaning of "was not entitled to receive ", a TEO will have received funding that was greater than it should have been:

a)    if there is a difference between the value of EFTS delivered by the TEO (as reported in the December SDR) and the amount of funding approved in the TEO’s Investment Plan (in that situation, the TEC will recover all unused Youth Guarantee funding up to 100% of the amount of funding approved in the TEO’s Investment Plan); or

b)    if the TEO has claimed funding in respect of a student in breach of condition YG011, YG013, or YG014.

For the avoidance of doubt, over-funding will be recovered for all components of Youth Guarantee funding, including any transport assistance funding. 

 

YG025: TEO to repay funding following revocation of funding approval

If the TEC, in accordance with s159YG of the Education 1989, suspends or revokes some or all of a TEO’s funding paid through Youth Guarantee before that funding has been used or contractually committed towards the purposes for which it was provided, the TEO must treat the unexpended or uncommitted portion of the funding as a debt due to the Crown that:

a)    is repayable on demand; and

b)    may be set-off against all or any funding, or any sum of money payable by the TEC to the TEO.

 

YG026: TEO not to enrol students who already hold a qualification at level 3 on the NZQF

The TEO must not enrol a student into a Youth Guarantee funded programme if the student has already achieved a qualification at level 3 or above on the NZQF.

 

YG027: TEO to make information available to TEC and its appointed representative for the purpose of monitoring

By accepting funding from the TEC the TEO is deemed to have acknowledged that one of the TEC’s statutory functions is to monitor the performance of organisations receiving funding from the TEC, and that it is a statutory condition that the TEO must maintain certain records and supply certain information to the TEC. Accordingly, by accepting funding from the TEC the TEO is deemed to have acknowledged that the TEC needs access to certain information to enable it to undertake its monitoring activities and, as such, the TEO authorises the TEC (and any representative acting on behalf of the TEC) to have reasonable access to information needed by the TEC to undertake its review and monitoring function. This includes the TEO authorising the TEC and the TEC’s appointed representatives to have reasonable access to the TEO’s premises and any premises where the TEO’s records are kept for the purpose of enabling monitoring and review activities to be undertaken at those premises.

 

YG028: TEO (other than a PTE) eligibility for additional funding

Additional funding
1. This condition applies to funding for fees-free tertiary places for eligible domestic students aged 16 to 19 years (inclusive) who are studying towards either the National Certificate of Educational Achievement Level 1 and 2 aligned to the Vocational Pathways or a qualification at Level 1, 2 or 3 on the NZQF.
2. The TEC will allocate additional Youth Guarantee funding up to the limits specified in paragraph 3 of this condition if:
a) the TEO has met, and continues to meet throughout the funding period, the minimum thresholds for organisational and educational performance for determining under which circumstances a TEO qualifies for additional funding, as described below; and
b) the value of provision measured in dollars that is specified in the TEO’s funding approval is less than the value of provision measured in dollars actually delivered by the TEO.
3. Subject to paragraph 4, the limits for additional funding are the greater of:
a)  2% of the TEO’s approved funding allocation; or
b)  an additional 10 equivalent full-time students (EFTS).

4. The TEC may allocate funding above the limits set out in paragraph 3 if the TEC has, in its absolute discretion, assessed that there is sufficient Youth Guarantee funding available under the Youth Guarantee funding mechanism to do so.

Minimum thresholds for organisational performance

A. TEOs must have an NZQA External Evaluation and Review (EER) rating of “Highly Confident” (Category 1) or “Confident” (Category 2).

B. If a TEO is established in 2015 or 2016 as the result of a merger of two or more TEOs, if the merged organisations each had an EER rating of Category 1 or 2, the TEC will accept those ratings as meeting the minimum threshold.

C. If, at the date of this letter or during the funding period, a TEO does not have an EER rating, the TEC will not make any decisions as to the whether the TEO has met the minimum thresholds until the EER rating, if any, is known.

D. If, at the date of this letter or during the funding period, a TEO is disputing its EER rating, the TEC will not make any decisions as to the whether the TEO has met the minimum thresholds until the dispute is resolved.

E. If a TEO becomes the subject of a TEC investigation in 2016, the TEC will not make any decisions as to the whether the TEO has met the minimum thresholds for organisational performance until the outcome of the investigation is known.

Minimum threshold for educational performance

The minimum threshold for educational performance is an average course completion rate of 55% or higher.

 

YG029: PTE eligibility for additional funding

Additional funding

1. This condition applies to funding for fees-free tertiary places for eligible domestic students aged 16 to 19 years (inclusive) who are studying towards either the National Certificate of Educational Achievement Level 1 and 2 aligned to the Vocational Pathways or a qualification at Level 1, 2 or 3 on the NZQF.

2. The TEC will allocate additional Youth Guarantee funding up to the limits specified in paragraph 3 of this condition if:

a) the PTE has met, and continues to meet throughout the funding period, the minimum thresholds for organisational and educational performance for determining under which circumstances a PTE qualifies for additional funding, as described below; and

b) the minimum number of EFTS that the PTE is approved to deliver in 2016 is 20 EFTS for non-trades provision or 15 EFTS for trades provision; and

c) the value of provision measured in dollars that is specified in the TEO’s funding approval is less than the value of provision measured in dollars actually delivered by the TEO.

3. Subject to paragraph 4, the limits for additional funding are the greater of:

a) 2% of the TEO’s approved funding allocation; or

b) an additional 10 equivalent full-time students (EFTS).

4. The TEC may allocate funding above the limits set out in paragraph 3 if the TEC has, in its absolute discretion, assessed that there is sufficient Youth Guarantee funding available under the Youth Guarantee funding mechanism to do so.
Minimum thresholds for organisational performance

A. PTEs must have an NZQA External Evaluation and Review (EER) rating of “Highly Confident” (Category 1) or “Confident” (Category 2).

B. If a PTE is established in 2015 or 2016 as the result of a merger of two or more TEOs, if the merged organisations each had EER rating of 1 or 2, TEC will accept those ratings as meeting the minimum threshold.

C. If, at the date of this letter or during the funding period, a TEO does not have an EER rating, the TEC will not make any decisions as to the whether the PTE has met the minimum thresholds until the EER rating, if any, is known.

D. If, at the date of this letter or during the funding period, a PTE is disputing its EER rating, the TEC will not make any decisions as to the whether the PTE has met the minimum thresholds until the dispute is resolved.

E. If a PTE becomes the subject of a TEC investigation in 2016, the TEC will not make any decisions as to the whether the PTE has met the minimum thresholds for organisational performance until the outcome of the investigation is known.

Minimum threshold for educational performance

The minimum threshold for educational performance is an average course completion rate of 55% or higher.

 

 


 

 

  • Last changed: 8 March 2016
  • Last verified: 8 March 2016