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Tertiary education organisations (TEOs) must: not seek or obtain funding from any other Crown source to fund the same part of the TEO's activities funded by the Tertiary Education Commission (TEC), unless authorised by the TEC notify the TEC immediately the TEO becomes aware of any circumstances that might result in a breach of this condition.
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Where funding is owed by a tertiary education organisation (TEO) to the Tertiary Education Commission (TEC), it will be recovered by one or more of the following methods: A reduction in the next payment due If the next payment due is not large enough, then the TEC will also issue a 'letter of demand' for the remaining funding to be repaid Set-off against any funding or money payable to the TEO …
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Every tertiary education organisation (TEO) to which funding is payable by the Tertiary Education Commission (TEC) must, if required on reasonable grounds, satisfy the TEC that the TEO's financial viability or other circumstances: will not put funding paid to the TEO at risk are not such that payments to the TEO may be unjustified will not put the delivery of funded courses and qualifications t…
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An ITO may only subcontract its Industry Training Funded functions with the TEC's written consent. No subcontracted party may further subcontract those functions. Any subcontracting arrangement for which consent has been granted must comply with any conditions imposed by the TEC on that consent.
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Tertiary education institutions (TEIs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a TEI may have under its Investment Plan agreed with the Tertiary Education Commission (TEC). The TEI must: Supply Statements of Service Performance and financial viability reporting in accordance with sections…
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This requirement applies to tertiary education organisations (TEOs) that are not institutions, and do not provide financial reports to a Government agency other than the Tertiary Education Commission (TEC). Such TEOs not registered with the New Zealand Qualifications Authority, and receiving funding from the TEC, must provide the TEC, within ninety days of their financial year-end, an attestati…
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Industry training organisations must provide statistical information and reports to the Tertiary Education Commission until the Industry Training Register (ITR) is fully functional. All reporting of trainee enrolment events and credit achievement must be provided through the Industry Training Register once it is fully functional. Industry Training Organisations must provide, by 30 April each…
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Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations: Any loss or damage to records that might affect the TEC’s ability to audit the TEO Changes in circumstances that may impact on funding eligibility Change in circumstances that may affect the TEO's ability to meet the conditions of the Investment Plan agreed with the TEC or t…
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Tertiary education organisations (TEOs) that receive Tertiary Education Commission (TEC) funding must use the funding responsibly. Example: TEOs must not use TEC or other government funding to fund items or activities such as lobbying or enrolment inducements.
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Recognised prior learning (RPL) requires clear documentation showing why the decision was made to accept RPL. Note: this applies to industry trainees as well as Student Achievement Component funded students. Examples of documentation include: an academic transcript, or an assessor’s record that the learner has demonstrated the required knowledge or skill.
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The tertiary education organisation (TEOs) must review the documentation of recognised prior learning during the admission process to ensure the Tertiary Education Commission does not fund the learner twice for the same programme of study or other acquisition of learning. TEOs must not claim funding for recognised prior learning credited to a learner. Note: this applies to industry trainees as…
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Tertiary education organisations must: specify the conditions upon which learners may defer their enrolment start dates ensure a claim for funding is not made for a learner whose enrolment is deferred. Note: This rule applies to Student Achievement Component funding and, in the case of industry trainees, Industry Training Funding
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Tertiary education organisations (TEOs) must verify the identity of learners (domestic and foreign students) if the learner is enrolling in a programme of study leading to a qualification with an Equivalent Full-Time Student value of greater than 0.03. To verify a learner’s identity, the TEO must validate the learner’s: full legal name date of birth gender citizenship or residency status. First…
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Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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Tertiary education organisations must include the National Student Numbers for all learners reported within their Single Data Returns.
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Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover all 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based. Note: this applies to industry trainees as well as instititution-based students.
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If a tertiary education organisation offers a learner whose admission to a restricted course or programme has been declined an alternative place in a different qualification or course, the learner must formally accept the alternative offer in order to enrol.
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To meet auditable standards, tertiary education organisations (TEOs) must record domestic student and trainee withdrawals. TEOs other than industry training organisations (ITOs) must record withdrawals on a withdrawal form, and must also record any change in enrolment or withdrawal in their student management system for reporting in the Single Data Return. ITOs must record trainee enrolment…
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When enrolling Modern Apprentices, a document verifying the trainee's age must be sighted and a copy retained. The person sighting the document must sign the trainee's Training Agreement record as having verified the trainee's age.
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To be an eligible trainee a person must be one of the following: An employee, employed in New Zealand A member of the New Zealand Defence Force A volunteer who is in an arrangement with an organisation in New Zealand that is in the nature of employment and forms part of a command and control structure where the following apply: clear contractual obligations between the parties regular or roster…
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To be eligible for industry training funding, a trainee must meet the following: Have a valid training agreement, on the last day of the month for which funding is sought, as defined in Rule ITO004 [1] Not be enrolled in a programme that they have already completed Be in an industry that is one of the following: Under the Industry Training Organisation's (ITO's) recognised industry coverage…
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Training subsidised by the Industry Training Fund (ITF) is for each of the following: Employees in formal training agreements that are linked to employment agreements Self-employed contractors in formal training agreements with the organisation with which they have a principal contract of services Members of the New Zealand Defence Force with a training agreement between the member and the New…
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To claim funding, each trainee must have a valid training agreement that complies with the following requirements: In the case of an eligible trainee who is: employed, the training agreement is part of, or linked to, an employment agreement entered into by the trainee and their employer pursuant to the Employment Relations Act 2000 a member of the New Zealand Defence Force, the training agreeme…
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Industry training organisations (ITOs) must not deliver training themselves. ITOs must not have any ownership stake in an organisation with which the ITO wishes to arrange training delivery.
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To be eligible for industry training funding industry training organisations (ITOs) must be fully or provisionally recognised under the Industry Training Act 1992. Industry training must be within the ITO's Gazetted industry or industries or outside the ITO's recognised industry coverage where the industry training has been approved by the Tertiary Education Commission under section 10A of the…
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Limited Credit Programmes (LCPs) are eligible for industry training funding only if they meet all the following: Comprise Unit Standards drawn from a registered national certificate(s) within the industry training organisation's (ITO's) Gazetted coverage and for which the ITO has TEC funding approval Provide a pathway toward the national certificate(s) from which they have been developed Be no…
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A Supplementary Credit Programme (SCP) may receive funding approval only if all the following are met: The SCP is for use within the industry training organisation's (ITO’s) current Gazetted coverage The SCP forms part of an existing and registered national certificate(s) or national diploma(s) (the qualification), for which the ITO has funding approval The SCP is for a minimum of 20 credits an…
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Industry Training Funding is provided for training toward achievement of the following: National certificates National diplomas Limited Credit Programmes and Supplementary Credit Programmes derived from these. National qualifications must cover a skill within the industry training organisation's (ITO's) Gazetted coverage. The criteria for national certificate funding approval are as follows The…
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An industry training organisation (ITO) may arrange delivery of training at New Zealand Qualifications Framework (NZQF) level 5 and above provided both the following are met: The volume of funding for training at level 5 and above does not exceed 10% of the ITO’s total volume of training funded by the Industry Training Fund (ITF), unless approved by the Tertiary Education Commission (TEC) The…
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An industry trainee can attract industry training funding for a maximum of 5.833 credits per month (i.e. 70 credits in any one 12 month period). A trainee may enrol in more than the limit by enrolling in multiple programmes, but the additional credits cannot be claimed for funding unless the Tertiary Education Commission has allowed an exception.
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Industry training funding is only provided for active trainees achieving credits, in a programme approved for funding by the Tertiary Education Commission (TEC), in the year for which funding is claimed by the relevant industry training organisation (ITO). Trainees not achieving credits are not eligible for funding unless either of the following applies: Eighty percent or more of trainees…
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The number of Standard Training Measures funded per valid enrolment per year is the total number of credits in the programme divided by the average number of years needed to complete the programme ("duration"), divided by 120. The duration is initially nominated by the industry training organisation (ITO) when seeking funding approval from the Tertiary Education Commission (TEC) for the…
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Industry training organisations must maintain their own trainee management systems, which must meet all the following standards: Record trainees' personal details linking trainees' enrolments to qualifications and programmes Be able to provide the information required by the Industry Training Register (from 1 January 2011) Meet any Industry Training Fund recording and reporting requirements…
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Training programmes arranged by industry training organisations and undertaken by Modern Apprentices must meet all the following: Comprise at least 100 credits on the New Zealand Qualifications Framework (NZQF) Be at NZQF levels 3 or 4 Include the opportunity to learn generic skills relevant outside the specific industry to which they are linked. Programmes delivered to Modern Apprentices must…
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For a trainee to be eligible for industry training funding as a Modern Apprentice, a co-ordination fee must be paid in relation to the trainee to a Modern Apprentice Co-ordinator via a funding agreement paid under the Modern Apprenticeship Training Act 2000. Modern Apprentices must be between 16 and 21 years of age (on entry to the programme) with some exceptions. Modern Apprentices must also: …
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Every subcontracting arrangement must be covered by a written subcontracting agreement, which must include all the following requirements: Specify the functions and responsibilities being subcontracted The subcontracted party must keep complete and up-to-date records of all information necessary to meet its obligations under the contract The subcontracted party's records and premises can be…
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When a tertiary education organisation (TEO) fails to remedy a compliance breach within the timeframe set by the Tertiary Education Commission (TEC), the TEC may, without limiting its rights under any funding agreements with the TEO, do one or more of the following: Suspend funding for a period that the TEC considers appropriate Recover funds on demand or off set against any funds payable by th…
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A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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