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Schools are no longer required to make funding available for community groups. However, if they do so they remain accountable for the funding made available to the community groups. Please see the ACE in schools page for more information.
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Type:
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Question
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The important difference between priority and non-priority provision is that a class has a specific learning outcome (for example, deliberate teaching of literacy and numeracy) and that it targets priority groups of learners. A cookery class may be a valid way of gaining these outcomes, so long as the types of people who will enrol in the programme are the priority target group and the learning…
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Question
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Courses must demonstrate clear alignment to all three of the TEC-funded ACE priorities. Courses that align only to the strengthening social cohesion priority for example will not be considered for funding.
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Question
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Yes. All providers of ACE can charge fees to learners. Fees for learners participating in TEC-funded courses should reflect the actual cost of the course, yet be appropriate for the purpose and target group of each course.
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Question
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All organisations receiving Adult and Community Education (ACE) funding must: Work with communities and other local ACE providers in the development of their ACE programmes and activities to meet identified community learning needs, and Comply with ACE quality assurance arrangements, which includes ongoing annual self-review of progress against the arrangements.
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Type:
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Rule or condition
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Tertiary education institutions (TEIs) must submit the following to the Tertiary Education Commission (TEC) using TEI Financial Monitoring electronic templates, by the dates specified in the Statutory Requirements section of the TEC website: Financial statements Current year budget Three year financial forecasts Such other financial reports as required by the TEC (for example management…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must: not seek or obtain funding from any other Crown source to fund the same part of the TEO's activities funded by the Tertiary Education Commission (TEC), unless authorised by the TEC notify the TEC immediately the TEO becomes aware of any circumstances that might result in a breach of this condition.
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Type:
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Rule or condition
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Where funding is owed by a tertiary education organisation (TEO) to the Tertiary Education Commission (TEC), it will be recovered by one or more of the following methods: A reduction in the next payment due If the next payment due is not large enough, then the TEC will also issue a 'letter of demand' for the remaining funding to be repaid Set-off against any funding or money payable to the TEO …
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Type:
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Rule or condition
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Every tertiary education organisation (TEO) to which funding is payable by the Tertiary Education Commission (TEC) must, if required on reasonable grounds, satisfy the TEC that the TEO's financial viability or other circumstances: will not put funding paid to the TEO at risk are not such that payments to the TEO may be unjustified will not put the delivery of funded courses and qualifications t…
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Type:
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Rule or condition
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In relation to monitoring, private training establishments, rural education activities programmes, and schools must do all the following: Make available any financial reports, statistical or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the TEC* Inform learners when they enrol that their records may be accessed for monitoring…
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Type:
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Rule or condition
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Every tertiary education institution (TEI) must: include in the financial statements required under section 41 of the Public Finance Act 1989 a Statement of Service Performance (SSP) of the institution as compared with the institution’s objectives and performance measures and targets specified in the TEI's Plan covering that year. This includes a SSP reporting on Special Supplementary Grants…
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Type:
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Rule or condition
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Tertiary education institutions (TEIs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a TEI may have under its Investment Plan agreed with the Tertiary Education Commission (TEC). The TEI must: Supply Statements of Service Performance and financial viability reporting in accordance with sections…
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Type:
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Rule or condition
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Rural Education Activities Programmes (REAPs) and schools must contact the Tertiary Education Commission (TEC) with any changes in circumstances that may affect funding eligibility, including the ability to meet the conditions of the Investment Plan or any funding agreement with the TEC.
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Type:
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Rule or condition
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Student Achievement Component-funded tertiary education organisations must complete a Single Data Return for the following: All valid learner enrolments, both formal and informal All learner withdrawals, both formal and informal.
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Type:
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Rule or condition
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In relation to monitoring, tertiary education institutions (TEIs) must: Make available any financial reports, statistical, or other information necessary to demonstrate compliance with any condition attached to any funding, at the request of the Tertiary Education Commission* Inform learners when they enrol that their records held by the TEI may be accessed for monitoring and evaluative purpose…
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Type:
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Rule or condition
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This requirement applies to tertiary education organisations (TEOs) that are not institutions, and do not provide financial reports to a Government agency other than the Tertiary Education Commission (TEC). Such TEOs not registered with the New Zealand Qualifications Authority, and receiving funding from the TEC, must provide the TEC, within ninety days of their financial year-end, an attestati…
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Type:
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Rule or condition
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Tertiary education organisations must financially support the equipment infrastructure required to deliver their approved qualifications, rather than require learners to individually purchase such items. Equipment infrastructure may be one or both of the following: Items of hardware that are of high cost Equipment that has an expected life and/or depreciation period that is long enough to cover…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must contact the Tertiary Education Commission (TEC) in the following situations: Any loss or damage to records that might affect the TEC’s ability to audit the TEO Changes in circumstances that may impact on funding eligibility Change in circumstances that may affect the TEO's ability to meet the conditions of the Investment Plan agreed with the TEC or t…
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Type:
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Rule or condition
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The following principles underlie all requirements regarding inducements and are to be read as part of all conditions: Tertiary education organisations (TEOs) should not use public funds, whether in the form of tuition subsidies or student loans for fees/course costs, to fund private possession of material items Educational involvement and learning outcomes should be the motivation for learner…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) that receive Tertiary Education Commission (TEC) funding must use the funding responsibly. Example: TEOs must not use TEC or other government funding to fund items or activities such as lobbying or enrolment inducements.
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Form/template/guide
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68.3 kB
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This figure is based on the average number of learners who should meet those criteria over all the ACE courses that are offered by the school concerned.
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Question
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ACE Networks in their previous form are no longer in place. Providers receiving TEC funding for ACE are required to work with other local ACE providers in the development of their ACE activities. Please see the ACE Networks page for more information.
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Question
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Calculating EFTS factors of ACE courses
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Type:
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Reference table
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Tertiary education organisations can use the Ministry of Education's generic enrolment form and add fields, but they must capture in the form the mandatory information detailed in the Single Data Return manual.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must use current generally accepted standards of encryption for electronic learner enrolment processes. The TEO must then apply one or more of the following options for issuing authenticated identification: Authentication in person Postal applications Internet applications.
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No, an individual learner may fill one of those places for more than one term, and could potentially be taking more than one course in a term. This will not affect funding as the TEC funds learner places.
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Type:
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Question
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The funding rate ($116.28 (GST exclusive) per term per student) provides bulk funding of ACE and it will be up to individual schools to make decisions about how to allocate the funding to cover costs.
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Type:
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Question
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Please submit one application per school. Complete only the sections that are relevant for your school and delete those which are not. Applications will be accepted from 28 June until 5pm, 9 July 2010. Applications received after that date will not be considered. We consider reviews on the grounds that a procedural or administrative error has been made. Reviews cannot be considered if there i…
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Form/template/guide
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Universities may aggregate enrolments when it is not practicable to record individual course enrolments in an ACE activity. This aggregation of enrolments results in 'notional EFTS'. Notional EFTS units must amount to no more than 10 percent of an individual university's annual ACE funding. Universities must record notional EFTS computations, and the reason why notional EFTS have been claimed,…
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Type:
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Rule or condition
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A class of day school students, delivered by schools, private training establishments, rural education activities programmes, or community providers, may not be re-organised as an ACE course even if it is taken outside usual day school hours.
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Type:
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Rule or condition
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Fee levels for learners enrolling in ACE programmes are to be recommended by the coordinator and approved by the Board of Trustees. Fees must realistically reflect the actual cost.
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Type:
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Rule or condition
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Schools may make Adult and Community Education (ACE) funding available for use by community organisations and other schools in their region that do not receive TEC funding. The funding may only be used to deliver ACE provision or to organise ACE activities. Schools must notify the TEC of any proposal for making ACE funding avaliable to another organisation. The school must not require any…
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Type:
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Rule or condition
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Rural education activities programmes may seek and receive co-payments from sources other than the TEC for the development and operation of brokerage and facilitation services for community learning opportunities to communities of learners.
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Type:
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Rule or condition
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All tertiary education organisations recieving Adult and Community Education (ACE) funding must meet the ACE quality assurance arrangements by: Designing and providing ACE programmes and activities that align with the three funded ACE priorities; Developing and maintaining systems and practices that underpin ongoing quality assurance, including an annual self-review of those systems and…
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Type:
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Rule or condition
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Organisations receiving Adult and Community Education (ACE) funding must do both the following: Meet external audit and review requirements for ACE quality assurance Complete an annual self-review of the ACE quality assurance action plan.
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Type:
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Rule or condition
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Any private training establishment, rural education activities programme, community provider or school that accumulates surplus Adult and Community Education (ACE) funds from its ACE income at the end of any financial year must retain this ACE surplus within the ACE ledger to be carried forward to successive years.
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Type:
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Rule or condition
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The following rules apply in respect of fees charged by tertiary education organisations (TEOs) that recieve Tertiary Education Commission funding for Adult and Community Education (ACE): All fees must be approved by the TEO's governing body Fees may be charged to learners on an activity-by-activity basis Fees should reflect the actual cost of the course, yet be appropriate for the purpose and…
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Type:
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Rule or condition
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Adult and Community Education (ACE) funding must not be used to run professional development courses for teachers and tutors of ACE.
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Type:
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Rule or condition
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When publishing admission information, the tertiary education organisation (TEO) must ensure it is accessible, appropriate, stable and timely as follows: Before learners enrol, TEOs must publish admission information in a calendar, prospectus, application form or other publications reasonably available to learners Admission information must include all the following: Admission requirements…
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Type:
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Rule or condition
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New Zealand Qualifications Authority-registered and accredited private training establishments (PTEs) and wānanga must ensure that: learners fully understand what is required of them in their proposed programme of study specific learning needs are identified and the PTE or wānanga has plans to address those needs and ensure learners have a reasonable chance of success.
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Type:
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Rule or condition
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Tertiary education organisations must ensure their admission regulations specify the basis on which admission with preferential placement may occur.
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Type:
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Rule or condition
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Tertiary education organisations must keep admission records that: confirm whether they have admitted, re-admitted or not admitted each learner are an auditable record of admission decisions with relevant documentation until the period has passed in which learners may appeal against an admission decision.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must: notify learners of any documentation they need to submit, for example they may require learners who have studied with another TEO to provide an academic record not claim valid enrolments for Student Achievement Component (SAC) funding on the basis of applications for admission and enrolment alone. The additional requirements for a valid enrolment fo…
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Type:
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Rule or condition
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Tertiary education organisations must record sightings of documents of identity, date of birth, citizenship and residency. The person who sighted the documents must sign and date the learner’s enrolment record. Note: TEOs do not need to retain copies of documents of identity, date of birth, citizenship and residency after they have recorded their sighting on the learner’s record. Learner…
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Type:
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Rule or condition
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Tertiary education organisations must use the identification documents described in the following table to verify learner identity: Learner status Evidence of identity New Zealand citizens (domestic students) New Zealand citizens must supply one of the following: Passport. If a learner is recorded as a child on their parent's passport, they may use their parent's passport as evidence of…
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Type:
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Rule or condition
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A verified copy of an original document is acceptable for verifying identity. A verified copy is a photocopy that has been confirmed and signed by an authorised person who has sighted the original document. An authorised person is a person listed in the Oaths and Declarations Act 1957 as able to take declarations. This person could be a: Barrister or Solicitor of the High Court Justice of the…
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Type:
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Rule or condition
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Tertiary education organisations must include the National Student Numbers for all learners reported within their Single Data Returns.
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Type:
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Rule or condition
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Tertiary education organisations must store all identity information recorded in the learner’s National Student Index record, such as: Name Gender Date of birth Residential status The sighting of verification documents.
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Type:
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Rule or condition
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Tertiary education organisations may design and use their own internal policies and processes for managing learner admission and enrolment as long so they cover all 11 steps below and meet the requirements of the Education Act 1989: The TEO provides information on qualifications, including courses The learner applies to the TEO for admission and enrolment (separately or together) The TEO verifi…
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Type:
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Rule or condition
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A tertiary education organisation’s policies on learner admission and enrolment must result in an auditable process, which may be electronic or paper-based. Note: this applies to industry trainees as well as instititution-based students.
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Type:
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Rule or condition
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If a tertiary education organisation offers a learner whose admission to a restricted course or programme has been declined an alternative place in a different qualification or course, the learner must formally accept the alternative offer in order to enrol.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) may make an enrolment offer in writing or electronically, provided the offer meets all the following: Is clearly made on behalf of the TEO Is in a form that the learner and the TEO can retain Results in a permanent record held by the TEO.
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Type:
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Rule or condition
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The tertiary education organisation (TEO) must sign learners’ enrolment forms, on paper or electronically, to declare the documentation is accurate and complete. Once the TEO has made this declaration, it must include the learners' information in the Single Data Return.
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Type:
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Rule or condition
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Tertiary education organisations must confirm a learner’s enrolment by one of the following: The issue of a receipt for payment for fees/course costs The issue of a student identification card A letter with details of the learner’s courses. TEOs must validate learners' signed enrolment forms by countersigning them.
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Type:
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Rule or condition
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If a tertiary education organisation (TEO) requires a learner to re-enrol to continue studying for another teaching period, the TEO must enter into a new enrolment contract with the learner.
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Type:
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Rule or condition
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The principal tertiary education organisation in a subcontracting arrangement is responsible for documenting the compliance and enrolment requirements of the Education Act 1989, and of the Tertiary Education Commission, to an auditable standard.
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Type:
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Rule or condition
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If a learner changes their enrolment or withdraws from one or more courses, the tertiary education organisation (TEO) must update the learner’s enrolment contract to reflect the change(s). The TEO must send a copy of the updated enrolment contract to the learner.
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) are responsible for security regarding learner electronic enrolments, and must specify appropriate security standards for staff and learners. Electronic signatures are acceptable when processes meet the specified level of security. Example: When using an electronic signature the learner uses an authenticated unique identifier and a password, which the…
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Type:
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Rule or condition
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When issuing a unique identifier, the tertiary education organisation must do both of the following: authenticate the unique identifier through a passport or birth certificate when it is first issued ensure the unique identifier is: a minimum length (normally six digits) system generated randomly generated or based on user-supplied information not based on easily accessible information, for…
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Type:
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Rule or condition
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When issuing a unique identifier, the tertiary education organisation must require learners to make a written statement with an original signature to declare that they: confirm that their evidence of identity belongs to them authorise the use of their unique identifier for admission and enrolment purposes accept responsibility for all uses of their unique identifier agree not to give their uniq…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must do all of the following: Specify the period in which learners may change their enrolments or withdraw without penalty (less any administration charge) Cancel the enrolment of any learner who withdraws during the specified period for change or withdrawal. The enrolment must not be reported in the Single Data Return (SDR) Only claim Student Achievement…
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Type:
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Rule or condition
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To meet auditable standards, tertiary education organisations (TEOs) must record domestic student and trainee withdrawals. TEOs other than industry training organisations (ITOs) must record withdrawals on a withdrawal form, and must also record any change in enrolment or withdrawal in their student management system for reporting in the Single Data Return. ITOs must record trainee enrolment…
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Type:
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Rule or condition
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Tertiary education organisations (TEOs) must provide each learner with an invoice that: itemises the fees/course costs of each course in which the learner enrols links to the qualification(s) and courses the learner applied for on their enrolment form, and that have been included in the TEO's enrolment offer.
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Type:
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Rule or condition
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When learners have paid their tuition fees and associated costs, the tertiary education organisation must record the payment of fees on their student management system and issue a receipt.
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Type:
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Rule or condition
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A tertiary education organisation’s student management system must meet the following standards. It must: meet Student Achievement Component (SAC) recording and reporting requirements. This includes linking learner enrolments to academic qualifications and courses, and to Single Data Return requirements be documented to ensure users understand how the system works provide auditors with the…
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Type:
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Rule or condition
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Tertiary education organisations must record the following details of each learner’s programme of study: Confirmation of the learner’s application, admission, enrolment contract and payment of tuition fees and associated costs The qualification(s) in which the learner is enrolled for the current and previous teaching periods* The courses in which the learner is enrolled for the current and…
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Type:
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Rule or condition
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Tertiary education organisations must record learner results and report on result information as follows: The main assessment results of courses and/or qualifications for the enrolment period Other relevant academic information, for example scholarships awarded Information required for reporting to the Ministry of Education and the Tertiary Education Commission in the Single Data Return…
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Type:
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Rule or condition
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Tertiary education organisations must keep the following records for the periods listed. Records Period Fees/course costs charged to learners, for example invoices and receipts 10 years Confirmation of a learner's eligibility to study 10 years Enrolment offers and contracts (including contracts with learners who withdraw), and enrolment records supporting Student Achievement Component funding…
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Type:
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Rule or condition
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Rural education activities programmes (REAPs) can enrol learners who are younger than 16 in Adult and Community Education programmes. These enrolments must constitute less than 10 percent of total numbers. All learners must be residents in the geographic area covered by the REAP as defined by the Ministry of Education.
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Type:
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Rule or condition
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If a tertiary education organisation intends to cancel a course, it must inform learners affected by the cancellation by the end of the specified period for withdrawal.
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Type:
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Rule or condition
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Universities may aggregate Adult and Community Education (ACE) enrolments when it is not practical to record individual course enrolments in an ACE activity. This aggregation of enrolments results in notional Equivalent Full-Time Students.
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Type:
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Rule or condition
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For organisations to receive Adult and Community Education funding, learners must meet all of the following criteria: Be aged 16 years or older Be a New Zealand citizen or Permanent Resident, currently resident in New Zealand Not be enrolled in secondary school full-time, subject to Rule ENR516.
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Type:
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Rule or condition
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In exceptional circumstances a full time secondary school student aged 16 years or older, including adult students, may be enrolled in an Adult and Community Education (ACE) course/activity, subject to the following: The course or activity must occur outside normal school hours The student must have written approval from the student’s school principal The student must have written approval from…
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Type:
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Rule or condition
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Notwithstanding any other condition, tertiary education organisations seeking access to Tertiary Education Commission (TEC) funding for the first time, and not submitting financial performance information to another Government agency, must submit their financial viability documentation to the TEC at least three months before the first intake of learners for whom they are seeking TEC funding.
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Type:
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Rule or condition
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Private training establishments (PTEs) seeking funding, or a continuation of funding, must provide the Tertiary Education Commission with the following: Company Registration Certificate, Certificate of Incorporation or other recognition of legal status New Zealand Qualifications Authority (NZQA) registration and accreditation – PTEs must obtain registration and accreditation from NZQA before…
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Type:
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Rule or condition
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When a tertiary education organisation (TEO) fails to remedy a compliance breach within the timeframe set by the Tertiary Education Commission (TEC), the TEC may, without limiting its rights under any funding agreements with the TEO, do one or more of the following: Suspend funding for a period that the TEC considers appropriate Recover funds on demand or off set against any funds payable by th…
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Type:
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Rule or condition
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The following are situations when a private training establishment (PTE) must contact the Tertiary Education Commission (TEC) Service Centre: Cancellation of New Zealand Qualifications Authority registration and/or accreditations and/or approval – notify the TEC immediately Liquidation/receivership of PTE, or when the PTE's financial viability may be affected – notify the TEC immediately Change…
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Type:
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Rule or condition
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Private Training Establishments (PTEs) must comply with the accountability and reporting requirements as detailed below. This does not limit any accountability and reporting requirements a PTE may have under its Investment Plan or any funding agreement with the Tertiary Education Commission (TEC). The PTE must: Supply any financial, statistical or other information requested by the TEC in…
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Type:
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Rule or condition
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A verified copy of a whakapapa statement is acceptable only when a learner cannot obtain a birth certificate. Both the learner and a Kaumatua must sign the whakapapa as evidence of identity and citizenship.
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Type:
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Rule or condition
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To ensure ongoing eligibility for funding, tertiary education organisations (TEOs) other than institutions, not providing financial performance information to the Government, including Government agencies, must provide the Tertiary Education Commission (TEC) with an annual attestation, in the form of a Statutory Declaration, as to the financial stability of the TEO. Such TEOs receiving more tha…
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Type:
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Rule or condition
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The priority areas of ACE provision that have been signalled by government are literacy, digital literacy, numeracy, English language including English for speakers of other languages (ESOL), New Zealand Sign Language and te reo Māori.
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Type:
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Question
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Please see the ACE reporting section for ACE reporting requirements.
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Type:
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Question
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Schools need to be assured that they have appropriate and capable tutors that can deliver the learning outcomes that are sought by learners participating in funded ACE programmes.
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Type:
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Question
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April SDR is due 15th May. August SDR is due 15th September. December SDR is due 31st January.
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Type:
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Question
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ACE funding is paid by the TEC as bulk funding to cover all costs of administration, delivery and capability development. However, ACE Aotearoa currently have a contract with the TEC to administer ACE professional development funding and support.
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Type:
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Question