4 June 2015
(Revised and republished on 18 June 2015 to clarify information for ACE in Communities providers)
This TEC Now provides information for private training establishments (PTEs), Rural Education Activity Programme (REAP) providers, community education providers (CEPs), and schools submitting an Investment Plan (Plan) for 2016 funding.
We intend to confirm and communicate your 2016 funding allocations in August 2015. To facilitate this, we strongly encourage you to submit your Plans via Workspace 2 as soon as practically possible. Regardless, to access funding in 2016, all Plans must be submitted by 31 July 2015.
The Plan requirements for providers that are only funded for Adult and Community Education (ACE), providers that are on one-year Plans, and providers that have a two-year Plan approval period are set out below.
An open funding round for providers to access 2016 ACE in Communities funding began on 29 April 2015. The deadline for applications for this funding was 5 June 2015. All currently ACE in Communities funded organisations were required to submit an application to be considered for 2016 funding. Further information on this funding round can be found on the 2016 ACE in Communities 2016 Funding Round web page.
Providers who submit a successful application through this funding round, and receive an indicative ACE in Communities allocation as a result, will need to submit a 2016 Investment Plan to be approved to receive the funding.
Providers who will receive ONLY ACE funding through the Investment Plan process – PTEs, REAP providers, CEPs, and schools
We have published a Gazette notice that provides information on the 2016 Investment Plan process for ACE funding. This notice applies only to PTEs, REAP providers, CEPs and schools who will receive only ACE funding through the Investment Plan process (please note that Gateway is an off-Plan fund). The assessment criteria in this Gazette notice have been tailored for ACE only provision.
PTEs, REAP providers, CEPs
Only PTEs, REAP providers and CEPs that apply successfully through the open funding round for 2016 ACE in Communities funding will receive this funding, and only if their 2016 Investment Plan is approved. Once advised their application has been successful, these providers will be required to submit a 2016 Investment Plan.
ACE in Communities funding will cease at the end of 2015 for PTEs, REAP providers and CEPs that do not apply successfully for 2016 ACE in Communities funding. These providers will not be required to submit a 2016 investment Plan.
PTEs, REAP providers and CEPs who submit a successful application through the open funding round for 2016 ACE in Communities funding will receive an indicative allocation and then be required to submit a 2016 Investment Plan by 31 July 2015. TEC-designed Plan and mix of provision templates will be provided for this.
For currently funded providers that submit a successful application, the Plan and mix of provision templates will be made available on these providers’ Workspace 2 portals in late June 2015. Please note all Plan documents will need to be submitted to the TEC through Workspace 2.
We will contact successful applicants who are not currently funded by the TEC to set up access to Workspace 2. You will then be able to access the Plan and mix of provision templates.
Schools who receive an indicative allocation for ACE in Schools funding, and don't receive any other Investment Plan funding from the TEC (please note that Gateway is an off-Plan fund), will also be required to submit a 2016 Plan using TEC-designed templates. The Plan templates will be made available on individual schools’ Workspace 2 portals in late June 2015. All parts of the Plan must be submitted to the TEC through Workspace 2.
Providers with a Plan approved for one year (2015)
If you received a one-year Plan approval (for 2015 only), you must submit an Investment Plan for consideration for 2016 funding. Plans must be submitted through Workspace 2, and will consist of a strategic intent document, and mix of provision and performance commitments. We will provide templates for submitting your mix of provision and performance commitments on individual providers’ Workspace 2 portals in late June 2015.
If you are unsure of your Plan approval period, please check the letter uploaded to your Workspace in December 2014 (or later if you have since received a revised allocation). If it states ‘Confirmation of 2015 Investment Plan funding’, your organisation has a one-year Plan approval period. If it states ‘Confirmation of 2015/2016 Investment Plan funding’, your organisation has a two-year Plan approval period, and you should refer to the guidance below.
All Plans must be submitted by 31 July 2015. However, if you can submit your Plan earlier, this will help us send funding confirmation letters to providers by the end of August (subject to ministerial approval of funding determinations).
Providers with Plans approved for two years (2015 and 2016)
Providers who received an indicative allocation for 2016 funding in their ‘Confirmation of 2015/16 funding’ letter have a two-year Plan approval period. 2016 indicative allocations are listed, by fund, in the funding letters sent to providers in December 2014.
Providers who received two-year Plan approval (for 2015 and 2016) don't have to submit a Plan to receive 2016 funding. However, you must submit mix of provision and performance commitments for 2016 using TEC-designed templates which will be available on individual providers’ Workspace 2 portals in late June 2015.
Mix of provision and performance commitments must be submitted through Workspace 2 using these templates by 31 July 2015. There is no need to resubmit the strategic context document supplied for the 2015 Plan round.
Other useful information
Additional funding requests
Providers must submit their proposed mix of provision using TEC-designed templates via Workspace 2. These templates will include a worksheet in which providers can request additional funding. Any additional funding requests made through the templates will not constitute part of a provider’s submitted Plan, and will only be considered should additional funding become available through the Plan process.
If funding does become available for reallocation to providers on completion of the Investment Plan round, providers who successfully request some of this additional funding will be contacted in September-October 2015.
Please note that the mix of provision templates for Student Achievement Component (SAC) levels one and two funding will not include an additional funding worksheet, as this funding is allocated through a competitive process.
Additional unfunded SAC delivery at level four and above
Providers can also request new or additional unfunded delivery using the process described above. Unfunded EFTS can only be requested for qualifications at levels four and above. If you wish to request unfunded EFTS, please assign a value of ‘$0’ against the qualification for which you are requesting the unfunded EFTS. If you are requesting both funded and unfunded EFTS, please enter the qualification twice, separating out the funded from the unfunded.
We are currently reviewing the extent to which unfunded EFTS have been used. If you haven't historically been using your allocated unfunded delivery, or you don't intend to use these EFTS in future, please reduce your unfunded EFTS accordingly in your 2016 mix of provision.
Requests for additional unfunded provision using the SAC Level 3 and above mix of provision template will not necessarily be approved by the TEC. Requests made to the TEC for additional unfunded provision using this template will not constitute part of a provider’s submitted Plan, and will only be considered if additional unfunded EFTS become available throughout the Plan process.
Accuracy of territorial local authority (TLA) data
To ensure provision is being delivered in the geographical locations where we have agreed to fund provision, TLA data submitted through the mix of provision templates (and historically the Online Investment Tool) will be matched against information reported through the Single Data Return (SDR).
To ensure the accuracy of the TLA regions submitted through your mix of provision templates for 2016 funding, the TEC has published two maps to help providers determine the most appropriate TLA region to report against: view the North Island map and the South Island map. It is important all providers ensure locations listed in their mix of provision information and in the SDR are correct and aligned.